DAUPHIN COUNTY
TOURISM GRANT PROGRAM
GENERAL INFORMATION
*Revised*
A.Introduction
In January 2000, Dauphin County adopted a hotel room rental tax, which is an additional fee
on the prices of hotel rooms. The Dauphin County Department of Community & Economic
Development administers the County’s portion of the hotel room rental tax.
In an effort to use a portion of the hotel tax revenue to benefit Dauphin County communities and to enhance tourism, the Dauphin County DCED has instituted the Dauphin County Tourism Grant Program. This program allocates grant funds to Dauphin County based entities whose primary activities are tourism related.
B.Eligible Applicants
Dauphin County municipalities and 501 (c) (3) non-profit organizations may apply. Applicants must be located within the legal boundaries of Dauphin County, Pennsylvania.
C.Eligible Activities
Eligible activities under this grant program are limited to the following:
•Marketing efforts to attract tourism
•Tourism enhancement programs
•Beautification projects
•Limited general operating expenses
These activities are not confined only to new projects. Applicants who have already begun projects that satisfy the requirements for eligible activities may also apply for funding.
THE APPLICATION PROCESS
A.Mailing information and Deadline
Applicants must use the grant application form provided by the Dauphin County Department of Community & Economic Development and should be mailed to:
Dauphin County Economic Development Corporation 112 Market Street, 7th Floor
Harrisburg, PA 17101
Please note: Grant funds will be released in priority order of approval of grant applications. Funds will be released as revenue from the hotel tax is received by the County. There may be a short delay between the time successful applicants receive notice of grant awards and the actual receipt of grant funds.
Applicants may contact the Dauphin County DCED at (717) 780-6250 for assistance in completing the application and/or determining the eligibility of proposed activities.
B.Grant Application Instructions
Applicants are required to submit simple and concise proposals following the format provided in this grant application. Each section of the application should be completed and all requested attachments provided. It is not necessary to submit general letters of support or endorsement with the application. Applicants must provide the following information:
•Name of applicant
•Identification of a contact person and/or administrator responsible for the implementation of the proposed project
•A description of your organization and its experience with tourism related activities
•Scope of work (a detailed description of the eligible activities to be conducted with grant funds and the expected benefit of the project)
•Proof of 501 (c) (3) tax exempt status, if applicable, and a list of the organization’s
Board of Directors
•Amount of Tourism dollars requested
•Overall project budget
•Cost quotes for grant request
•Matching funds
APPLICATION REVIEW AND AWARDS PROCESS
A.Application Review
Preference will be given to those projects that provide for physical enhancement and improvements of tourist areas and attractions.
Dauphin County DCED will review the applications as they are received. Applications that are not complete or that require more information will experience a delay in the grant award process. Where possible, Dauphin County DCED will contact applicants by telephone with questions regarding their applications and requests for additional information.
Dauphin County DCED reserves the right to reject applications for funding if they do not comply with application guidelines, do not meet the eligibility requirements, or costs are in excess of what is reasonable for completion of the project.
Applications will be reviewed for:
•Accuracy and completeness
•Eligibility of proposed activities under the program guidelines
•Verification that the applicant is located in Dauphin County and the proposed activities will occur in Dauphin County
•Plans to administer the grant
•Plans to close the grant at completion of the task, including filing a final report
•Excessive costs (applicants should, where possible, include quotes from vendors, bids or basis or estimates)
•Detailed budget
•Detailed cost quotes
•If other matching funds are being used to leverage the project
B. The Award Process
Applicants will be notified in writing if they have been awarded a grant under this program.
The term of the grant is for a period of one-year following receipt of grant funds. Approved projects and activities must be completed within the term of the grant.
A final report narrative documenting successful completion of the project, including all applicable financial accounting for the expenditure of grant funds, must be submitted thirty (30) days following the end of the grant term.
Grantees wishing to announce receipt of grant awards for public relations or community information purposes prior to actual receipt of funds must request approval of said announcement from the Dauphin County Department of Community & Economic Development in advance.
Grantees receiving funds for general operating expenses or for activities that were underway prior to the grant announcement may be required to submit certain documentation relative to the expenditure of grant funds. This documentation shall be in addition to the general reporting requirements for all grantees.
If requested, applicants may be asked to give a presentation during budget hearings and must appear on the assigned date and time.
Failure to comply with the terms and conditions of the grant agreement may result in penalties, including repayment of grant funds.
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SUPPORTING |
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DOCUMENTS CHECKLIST |
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Proof of 501(c)(3) Status |
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Dauphin County, Pennsylvania |
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List of Board of Directors |
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APPLICATION FOR |
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Description of Organization |
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TOURISM GRANT PROGRAM |
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1. |
Name of Organization |
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2. |
Contact Person |
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Phone |
E-mail |
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3. |
Address |
City |
State |
Zip |
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4. |
SCOPE OF WORK |
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5. |
SPECIFIC PURPOSE OF PROJECT FOR WHICH GRANT FUNDS WILL BE EXPENDED |
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OUTLINE OF FINANCING |
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6. |
AMOUNT OF TOURISM REQUEST |
PROJECTED INCOME SOURCES |
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EXPENDITURES |
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(Budget) |
(Match or Leveraged Funds) |
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(Cost Quotes) |
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7.EXECUTION - By executing and submitting this Application, the Applicant acknowledges and agrees, upon award, to abide by all terms and conditions of the Dauphin County Tourism Grant Program Guidelines and to cooperate fully with all requests of the Dauphin County DCED. Non-compliance or lack of cooperation, as determined solely by Dauphin County DCED, may result in suspension, revocation and/or repayment of the grant, debarment from future grants, or other appropriate penalty.
On the basis of the foregoing information, and accompanying documents, this application is hereby submitted for consideration.
SIGNATURE ______________________________________ TITLE ________________________ DATE __________________
