There are some situations in which one might need to quit the place of occupation immediately. There could be multiple reasons for such a decision.
But what should one do if they want to quit the job on good terms with the employer and follow legal regulations related to working deeds? That is the question we will cover today, so if you would like to know more about such a document as Immediate (Short Notice) Resignation Letter, make sure to read the whole article.
To cut a long story short, as the name of the legal record suggests, the Immediate (Short Notice) Resignation Letter is required when the employee needs and wants to leave the workplace immediately. The record acts as the notice of leaving. This record is usually written out when the worker quits in a really short period, for example, under two weeks.
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An employee of any organization should complete the resignation letter template if they want to quit the place of occupation in a really short time. They can submit the letter when they have a personal emergency, or, for example, the working conditions are unbearable for them. Another example would be when you receive an invitation from your dream job and do not want to miss the opportunity.
Nonetheless, in any case, the fact that you are leaving the workplace immediately can bring up consequences. Your employer would be grateful if you notified them in advance about your decision to leave. They need to distribute the active duties, hire new personnel, and manage the work at the same time. The immediate notice will also allow you to complete ongoing projects or make arrangements to transfer your responsibilities to a colleague or your replacement.
This section will briefly cover the key moments that should be included in the Immediate (Short Form) Resignation Letter. The letter can be presented in a business letter format or email letter; both types of the letter must include:
In this part, we will discuss how to write an immediate resignation letter step-by-step.
It is important to mention that the letter can be submitted in either an email format or a business letter format. The letter’s structure discussed in this article is a general model, so it applies to both types.
How to Start the Immediate (Short Notice) Resignation Letter
To begin with, ensure you write formally. For instance, you should write down your contact details first. It includes your full legal name, email, cell phone number, and current date. You should also address your letter to your employer. If you choose to write a formal business letter, include your employer’s contact information in the paper’s upper left or upper right part.
If you write out an email letter, you will have to just put a relevant subject of the letter and write down the employer’s email address.
The next part in the beginning part is a formal salutation; you have to greet your employer formally.
What to Include in the Main Body of Immediate (Short Notice) Resignation Letter
The main body of the letter is the most crucial part. Here you should stick to the formal letter format. The main body of the immediate resignation letter should explain why you have decided to quit.
Of course, your resignation letter might be very questionable for the employer, and they might be inconvenienced by and upset about your leave. Therefore, you should state your reason for leaving—for instance, personal emergency or family circumstances—and leave some positive gratitude regarding your place of work. So, do not focus on your resignation. Instead, focus on what you have obtained during your working time, what skills you have developed, and why you are grateful. You can also express your positive impressions on the workflow and so on.
Another thing you can add is the offer of help in your transfer period or make any other necessary agreements with the employer.
How to Conclude the Immediate (Short Notice) Resignation Letter
The conclusion of your letter should include your signature, full legal name, and current date. As another form of expressing gratitude, you might add another conclusion paragraph (if you have not written it down already). The paragraph should state that you are thankful and that the employer can reach you anytime they want.
It is crucial to remember that the immediate (short notice) resignation letter is a legal document, and one must write it out carefully. To ensure the best results, we provide you with some tips on how to make your letter perfect.
What you should avoid:
What is advisable to do:
We will provide you with two samples, one in the form of a business letter format and the other in the format of email.
Sample 1. Business Formal Letter Sample of Immediate (Short Notice) Resignation Letter
(Your full legal name and occupation)
(Your address, zip code, state)
(Your cell number)
(Employer’s name and occupation)
(Employer’s address, zip code, state)
Dear _____ (write the employer’s name),
I wish to inform you that I would like to retire from my occupation in your organization within three days. I am aware that I must give you two weeks’ notice; nonetheless, I am forced to retire from your organization immediately within the established time due to an emergency. Therefore, my final day would be February 27th, three days from today.
I would be happy to offer any support during my transfer period. I would also be glad to hear from you in case you contact me for any help.
I express my genuine gratitude for the chance to work in your company. I would also like to mention that I genuinely enjoyed working with such respectful and responsible colleagues. Furthermore, I am delighted with the working conditions and support I have received.
_______ (leave your signature here)
_______ (write your typed in full legal name here)
Sample 2. Email Sample of Immediate (Short Notice) Resignation Letter
Subject: An Immediate (Short Notice) Resignation Letter
Dear ______ (write the name of the employer),
I am writing to inform you about my immediate resignation from your company. I fully acknowledge that I had to make a two-week notice; however, I could not do so due to personal circumstances. Due to current family issues, I will not continue working in your company.
I intend to leave on May 3rd, and that would be my final day of work.
I would like to express my gratitude for the three years of fantastic work time in this organization. I had a great experience and acquired many new skills, and I will look back tenderly at the support I have received here.
Furthermore, I would like to mention that you can rely on me during my transition period: I can assist you with any deeds you have regarding the workflow. I hope we will stay in touch in the future. My personal email is ____ (write your personal email here), and my phone number is _____ (write your cell phone number here)
(Your full legal name)
(Your contact information)
Another crucial and interesting fact that we have not covered is that if one leaves the workplace instantly in protest due to how the employer treated them, one can leave a verbal resignation. Nonetheless, according to most labor contracts, a written immediate (short notice) resignation letter is required. And in this way, one’s notice period will not start if one does not send the employer a written notice.
Finally, let us cover the main points we have discussed in the article: