Firearm Bill of Sale Form

Selling or purchasing a weapon requires a legal contract to finalize the sale. A firearm bill of sale is a legal document that buyers and sellers use to execute a gun transfer from one owner to another. Private gun holders usually sign a bill of sale form before acquiring the firearm.

The bill of sale form contains the names of the buyer and seller, their signatures, the date of the sale, and information about the weapon being sold. It acts as proof of the transaction and insurance for both parties.


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Why Use a Firearm Bill of Sale?

It is vital to use a weapon bill of sale to protect your interests as a seller. Whether it is a rifle, pistol, or any other weapon, ensure that you incorporate a purchase agreement that captures all of the transaction details. Since firearms are quite controversial, a bill of sale form will trace the history and description of the gun. In the case of fraudulent claims or crimes, one can review the gun bill of sale and find out the owner. The bill of sale form is a binding contract that requires both parties to take liability as per the agreement.

The seller requires the firearm bill of sale to record the payment details and stipulate if there is a down payment before the customer transfers the final amount on the sale date. It also shields the seller from any liability after completing the sale.

On the buyer’s side, the bill of sale verifies that you are now the new owner of the weapon as per the form. In case of any misunderstanding, you can refer to the agreement and sort the issues amicably.

Firearm Bill of Sale Form Details

Document Name Firearm Bill of Sale Form
Other Name Gun Bill of Sale
Relevant Link Bureau of Alcohol, Tobacco, Firearms and Explosives;
Information on Carrying Firearms
Avg. Time to Fill Out 12 minutes
# of Fillable Fields 66
Available Formats Adobe PDF; Microsoft Word

Do I Need a Federal Firearms License (FFL)?

If you are operating a weapon-selling business, you must have a Federal Firearms License to manufacture, sell, or transport the guns. It has specific terms and conditions that all sellers must follow. For instance, they have to carry out due diligence and perform background checks on the customers before any sale is finalized.

However, this license exempts gun owners who want to sell their weapons on an individual basis. You have to check the state law before you undertake any transaction.

Can I Create a Firearm Bill of Sale Online?

While a firearm bill of sale is a critical document, drafting it can be an uphill task. Composing all of the legal terminologies on your own and including all of the details is a challenge. To counter this problem, we offer a comprehensive firearm bill of sale template that is printable and free of charge. You can download the template on our site and customize it to suit your objective. Fill in the details of your purchase agreement and generate a top-quality gun bill of sale. When you opt to use a template of a weapon bill of sale, you can include your terms and conditions without getting lost in the legal jargon. It is available in various convenient formats such as Microsoft Word, PDF, and ODT. Thus, you can add any relevant information in the template and print out the copies that you require to finalize the deal. With technological advancements, you can transact efficiently with no hassles. Today, it is much easier to create your purchase agreement online within a few minutes.

On the other hand, you can choose to consult legal representatives to help you draft a firearm bill of sale. Skilled lawyers can competently write a top-notch sale form that suits your sales needs. However, you have to pay a certain legal fee to get the bill of sale. The price is not constant and may vary in different law firms. Plus, it will require hours of meetings, disclosing your personal information, and appending signatures in numerous documents. We are here to save your time, effort, and money through our customized bill of sale template.

You can get your free template and fill in your agreement details with ease and convenience. There’s no need to get a jurist to walk you through the process. It is user-friendly and you can get it regardless of time or location. As long as you have a PC, laptop, or smartphone with stable internet access, you are good to make a sale.

How Do I Sell My Firearm?

It is quite challenging to sell a firearm, especially if you are not conversant with the procedure and gun laws. If you want to sell your gun and are stuck on where to begin, follow the simple guide below:

Step 1. Find Out About the Gun Laws

How Do I Sell My Firearm Step 1

Ensure that you gain knowledge about the gun laws in your state. It is very crucial since it governs the terms of the transaction. In other states, buyers need a permit while others require you to pass through a certified dealer. Thus, ensure that you are within the law before putting your rifle up for sale. Follow the current affairs within the local, state, or federal government to know if there are any law amendments.

Step 2. Sell to a Trustworthy Customer

How Do I Sell My Firearm Step 2

A firearm seller cannot openly advertise a gun sale on social media networks when scouting for a customer. Although law-abiding citizens in most states can become licensed gun owners, the process of procuring it must be legal. Therefore, if you are selling your gun, exercise caution before finalizing the transaction. How well do you know the person buying your gun? It is advisable to sell your weapon to trustworthy individuals such as close neighbors, friends, and family.

If the prospective buyer is a stranger, ensure that you are vigilant. Verify the identity of the individual through physical documents such as identification cards, driving license, and physical address. Most of all, trust your gut feeling about the person’s character. If it is off, walk away from the deal. You might be making a deal with a convict without your knowledge and get in trouble with the relevant authorities.

Step 3. Carry Out Due Diligence on the Buyer

How Do I Sell My Firearm Step 3

Nothing is more important in a gun sale than performing a background check on potential buyers. The crime rate is on the rise, and you may be selling your weapon to a criminal without your knowledge. Hence, it is crucial to carry out thorough due diligence before you sign an agreement. Several criminal background search portals will reveal if the person has a clean record or not. For instance, check,, and other reliable sites. Though you will pay a small fee, it does not compare to getting yourself entangled with a criminal.

Step 4. Negotiate the Purchase Price

How Do I Sell My Firearm Step 4

When you are sure about the buyer, you can proceed to the negotiation table. Lay down your terms such as purchase price, mode of payment, and installments, if any. You need to come up with a reasonable purchase price depending on the model of the weapon and current market price. Do not put up high prices that might scare away prospective buyers.

Step 5. Draft a Firearm Bill of Sale

How Do I Sell My Firearm Step 5

After negotiations and reaching a consensus with the potential buyer, you can now complete the firearm bill of sale form. However, customers must sign a disclaimer that withdraws liability from the seller in case the weapon is used in criminal offenses. You also need to prove that you can acquire the gun.

We shall discuss the details of how to write a firearm bill of sale below.

Step 6. Set Up a Meeting With the Prospective Buyer

How Do I Sell My Firearm Step 6

After both parties fill the purchase agreement, the transfer of ownership can be finalized. The buyer sets up a meeting for the final transaction. The seller must have the gun in place and the buyer must be ready to make the payment. The exchange occurs and the deal is sealed. Neither party owes each other anything else at this point.

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Create a free, valid firearm bill of sale online now!

How to Write a Firearm Bill of Sale

1. Download the Paperwork for Registration

Download the relevant template for the firearm bill of sale. Get a convenient format that works well for you, for instance Microsoft Word, PDF, or Open Document Text.

2. Identify the Parties Involved

Both parties of the deal must provide valid documentation for a seamless transaction and record-keeping purposes. The details include:

  • Full name of the buyer.
  • Full name of the seller.
  • Valid address, city, and state information
  • Government ID card, driving license, or passport number
    step 2 to filling out a firearm bill of sale parties particulars

3. Outline the Details of the Sale

Here you have to describe the firearm in detail. Ensure that all of the information is correct:

  • Make
  • Model
  • Caliber
  • Serial number

You also have to indicate the purchase price of the firearm in this section. There is a blank space where the seller is accepting a particular amount of money. The agreement shows that the seller commits to pay the said amount at a specific date. It also displays the sale date.

You can include several clauses here, for instance if the seller intends to pay in installments or at a future date.
step 3 to filling out a firearm bill of sale example gun details

4. Seller and Customer Sign a Disclosure Agreement

Both parties must sign a disclosure to reveal their true intentions of the sale. The disclosure statements have to be verified as valid before finalizing the sale of the gun.

Let us have a closer look at a few of the disclosure statements:

  • The buyer is above the legal age and licensed to own a gun.
  • They have a clean record without any convictions.
  • They are law-abiding citizens with valid IDs.
  • They can possess a firearm legally under government laws.

These are just a few, and many more disclosure statements exist that prospective buyers can declare on the bill of sale. Then, the buyer has to finish off by adding their full name and signature.

The seller has to declare the sale disclosure as well. It acts as proof that the transaction is legal without any hidden agendas. After both parties sign, the bill of sale can now be executed.

Two witnesses must be available to ascertain the transaction. Moreover, they have to append their names and signatures to the bill of sale.

The buyer can now make payments and obtain the gun legally. If there are no pending issues, the deal can be finalized.
step 4 to filling out a firearm bill of sale form disclosure agreement

5. Acknowledgment Certificate

At this stage, both parties need to have a Certificate of Acknowledgment from a legal representative. It is also a critical document since it is adequate proof that the sale was successful.

Ensure that you issue the customer with a copy of the firearm bill of sale for record-keeping services. As a seller, you also need to file your copy in a safe place. You never know what issues may arise in the future. So, to be on the right side of the law, ensure that the purchase agreement is available after the transaction is finalized.
step 5 to filling out a firearm bill of sale sample notary acknowledgement

Published: Aug 18, 2022
Mara Erlach
Mara Erlach
Writer & Attorney
Mara has been practicing estate planning and trust law in California since 2003, taking pride in helping clients of all backgrounds and asset profiles form a complete and customized estate plan. Her specialties are: estate planning, wills and trusts, trust and probate administration.