Ending a contract should always be as legal as starting it. That’s why a written termination notice or agreement should be acknowledged by either the landlord or tenant. To assist you, FormsPal has created a free termination letter template (30-day notice to vacate) for ending a month-to-month lease below. This article also contains a quick guide on how to end your lease so you’re not terminating the contract blindly.
Terminating a lease agreement highly depends on what type of termination agreement you’ve entered and why you’re ending the contract. Here are the different types of notices that you can send:
1. Lease Termination Letter – This is the type of letter intended for ending a month-to-month lease, which is short-term. In this letter, a tenant or a landlord expresses the intent to no longer renew the monthly lease.
2. Early Lease Termination Letter – If you need to end the contract earlier than the agreed end date (e.g. a fixed-term lease or long-term lease), this type of letter will be applicable. Using an early termination letter can be disadvantageous to the party that initiated it as certain penalties may apply. Of course, this highly depends on the original lease agreement’s default provisions. More often than not, the security deposit is forfeited based on the long-term lease’s termination clause.
3. Notice to Quit – This type of notice can be used if the tenant breaks the agreement. The landlord may send a stern Notice to Quit if the breach of contract has not been remedied by the tenant within the given time frame. Depending on the eviction procedure in the contract, the landlord can draft a notice to quit as long as it abides by state laws.
If you’re dealing with a month-to-month or periodic lease, you may download and edit the free template below.
Even though the landlord and the tenant may be living amicably, there may still be reasons why a rental agreement will turn into a lease termination agreement. They might be the following:
Not using a lease termination letter is similar to using verbal contracts—they’re “real” and binding, but only if the other party acknowledges it. What if the other person denies your termination agreement? It’ll be your word against his or her word.
A letter for lease termination is important because it can be a form of evidence should the problem be taken to court during the eviction proceedings. If either party fails to formally terminate a contract, the terms are still in force and the following could be possible complications:
Lastly, formalizing the end of your lease will be helpful if the contract does not have a termination clause. The letter will then detail what will happen and what process must be observed by both the landlord and the tenant.
Step 1— Download the lease termination letter template.
The free lease termination template below is editable and printable. You can download either of the three different formats (PDF, DOC, and ODT) below:
If you don’t have a Microsoft Word program installed on your computer, you may download and install the Open Office program for free.
Step 2— Refer back to the original lease agreement.
It is highly important to go back and review the original agreement for any guidelines and consequences to terminating it. Have your original contract in hand when you edit the template so that you can copy the information as accurately as possible.
In the first paragraph of the lease termination letter, you will need to copy some details from the original contract of lease. Those are the following:
Step 3— Indicate the sender and receiver of the notice.
Choose either of the two boxes. The first box is applicable if you are the landlord and the second box is if you are the tenant. Regardless of which party you are in a lease, signatories to the original contract must still thoroughly check their state’s laws regarding the termination of tenancy.
Step 4— Complete the paragraph that states the reason for the notice.
This section answers the following questions:
Therefore, the following should be written on each blank:
At this point, you may refer back to the contract and list down the “termination and vacate requirements” stated there. Alternatively, you may also make a copy of the contract, highlight that section, and attach it to this notice.
Step 5— Add the tenant’s permanent or new address.
Since the landlord may not be able to give back the security deposit right away, the tenant must indicate his or her new forwarding address. This is where the refund will be sent (provided that no obligations were left unpaid). Aside from this, you may also indicate the contact information (phone number and e-mail address), a designated receiver (write the full name), or the tenant’s account details.
Step 6— Explain the reason for the end of lease.
Next, tick the box that applies to your situation:
Step 7— Select the notice delivery method.
The sender has the responsibility to ensure that the notice reaches its receiver. In order to do so, the following methods are suggested:
Step 8— Sign the notice.
Just like how you signed the original lease agreement, you must also write your printed name on the blank and sign the letter, finalizing the termination of tenancy.
Whether you’re the landlord or the tenant, terminating a lease agreement should be done properly. Just like how both parties were attentive to the lease agreement when they first began the tenancy, landlords and tenants must keep their relationship civil and respectful. The best way to end it, of course, is through another written agreement.