Job Recommendation Letter

A job recommendation letter is a paper written by the supervisor satisfied by your job performance. This free letter of recommendation increases the chances of a potential employee being hired for a job position. Remember to have the document ready before contacting a potential employer—your future boss would definitely like to hear a story about the range of responsibilities you had at your previous workplace and see some proof.

Why Is It Necessary to Create a Job Recommendation Letter?

We all know that finding a proper workplace influences the quality of your life a lot. It is indisputable that the most important factors that a work provider will consider when hiring a specialist are their previous experience and soft and hard skills. However, attaching a written letter of recommendation for an employee will never be a bad idea, especially if you intend to be working in a big and prominent company.

Mandatory Details to Include In the Document

There is no particular standard to follow as each person’s skills and responsibilities differ depending on their work. However, you have to check that you mention the following things:

  • Your name and your job position
  • How long you have been at a workplace
  • Your responsibilities
  • Your achievements
  • Your personal and professional strengths
  • A list of situations that illustrate your competence

Who Should Write a Job Recommendation Letter?

The best option is to ask your direct boss to write a job reference letter, as they can evaluate your job performance best in the company. If you have been rendering service in a relatively small organization, it might be a pretty good idea that the company’s owner writes the letter.

However, you have to make a proper request to receive a decent recommendation. Ensure that you have informed your employer about your desire to leave the company in advance, depending on the agreement you have signed. Never make it a surprise—finding a qualified specialist takes time and might be problematic.

If you are a school or college graduate wishing to find a job, this paper may be written by your teacher or principal.

Letter Format

Typically, a work reference letter will be divided into three sections: intro, main body, and a summarizing paragraph. This should be clear, specific, and not exceed one page so that the information presented is easily perceived.

  • The Recipient’s Name and Address

If you know the name of the candidate’s potential employer and their organization’s address, begin by providing this information.

  • Introduction

The writer should begin with identifying themselves. Giving information about the company and its job title is essential. After that, write the candidate’s name and specify the type of professional relationship both of you have had. Include some general information about the specialist herein.

  • Main Body

In these two or three paragraphs, a supervisor should describe the list of employee’s responsibilities and how well they have performed.

  • Summary

Here a supervisor has to mention the candidate’s professional skills and advantages again and restate that hiring the specialist will be the right choice. It is critical to provide the writer’s contact number and personal mailing address in case there are any questions. Readiness to communicate and give more information about the employee recommended will be considered a good point. It is advisable to provide a handwritten signature at the end of this paper. If not possible due to your intention to send it via email, a typed signature will have to be there at least.

The Do’s and Don’ts

There are a few elements to beware of while creating a job reference letter. First, there is no way a colleague of yours writes it. Even if this is a competent specialist, only your supervisor or employer can take responsibility for evaluating your job performance. Secondly, never provide any information that is not true or correct—your attempt to lie to a potential boss will be revealed when you begin working. Thirdly, make sure that the message you are trying to input in your letter is significantly (but not too) positive—it should persuade the future employer to work with you. Work reference letters are not subject to any specific laws in the USA.

Samples

You are welcome to use the examples we have created to create your job reference letter from an employer.

Sample 1

This one will suit a candidate who has been working in sales or another administrative position.

Mr. or Ms. (Last and First Names)

(Job Title)

(Name of Organization)

(Street and House Number)

(City, State, Zip)

Dear Mr. or Ms._________,

I am glad to deliver this letter of recommendation for (enter the name of an employee)______, who has expressed a desire to become a member of (name of a future workplace)__________. (He or she) entered our company in (indicate the year)_____________________ and quickly became a valuable employee. I have been teaching her/him the basics of sales management since then and watched her/him getting more and more professional each year. (The employee’s name)_________ has shown excellent communication skills and the ability to work hard and consistently. She/he is very outgoing, confident, and well-spoken on a personal level, which has helped her/him to develop professionalism as a sales representative.

(The employee)________ has looked into our software really deeply and has shown all its prospects to our potential clients. Her/him being so attentive and careful about details allowed him/her to help one of our most serious purchasers make the right choice. (The employee)________’s most successful contract brought more than (the sum in dollars)________ to the company.

I have observed (the employee)________ leading her/his clients from the first contact stage until the agreement is signed, and can assure you that she/he knows how to answer their questions clearly, truthfully, and correctly. He/she has helped buyers who need the product understand its value.

I’d like to restate my strong support for (the employee)_______ one more time—she/he is an excellent specialist and a wonderful team member. We are sad to let her/him go, though we have been happy to cooperate for the last (number of years)_______. (The employee)________ is smart, motivated, and hard-working, and I am sure she/he will continue to find success in sales. If you have any further questions, do not hesitate to reach me at (enter your email)________, or (enter your mobile number)___________.

Sincerely,

(Last and First Names)

(Job Title)

(Company Name)

(Email)

(Contact Number)

Sample 2

This will serve as a good example for an educator.

Mr. or Ms. (Last and First Names)

(Job Title)

(Name of Organization)

(Street and House Number)

(City, State, Zip)

Dear Mr. or Ms.________,

I am honored to provide this reference letter for ____________________(the employee), who has been teaching (a subject)________ at (your school name)_______ for (a number of)______ years. (The employee) has quickly become one of the most outstanding teachers, showing excellent job performance and love and support towards her/his students.

Unfortunately, (the employee)_______ is about to leave our teaching community soon due to (a reason)_______________. The students and the staff will no doubt miss ___________(the employee).

I was observing (the employee)’s________ work from the very beginning as a (job title)______. (The employee)______ has been really enthusiastic about her/his job and definitely knows how to motivate students. During the past couple of years, students under (the employee)’s supervision have improved their academic results.

It is also important to mention that (the employee)______ has always been open to talking to the children’s parents. Her/his ability to deliver clear but exceptionally polite messages is impressive.

All in all, we are losing a brilliant specialist letting (the employee)______ leave. Nevertheless, we are sure that she/he will continue to maintain high-quality teaching at (school name)_______ and highly recommend him/her for this job position (the employee). Please contact me if you have any questions at (email)_______ or (mobile number)_______.

Sincerely,

(Last and First Names)

(Job Title)

(School Name)

(Email)

(Contact Number)

Sample 3

The recommendation letter below will be useful in case you are describing a part-time employee’s work performance.

To whom it may concern,

It is my pleasure to provide this letter of recommendation for (the employee)________, who has been working at (company name)_______ for the past (periods)_______. (The employee)______ has not only shown his/her ability to maintain stable work performance under pressure but also impressed our team, being extraordinarily kind, outgoing, and willing to help anyone seeking assistance.

I was (the employee)’s_________ direct supervisor being a manager at (company name)_______. After a short internship, I occasionally observed (the employee)______ working with clients. I have to say that (the employee)_______ has always been very attentive and polite with our clientele. His/her ability to satisfy even a difficult customer and maintain calm in a conflict is great.

To sum this up, I would like to say that (the employee)______ is a key asset at cooperating with customers and performing good client-oriented service. My highest recommendation is that you consider offering this position to (the employee)________. In case you wish to discuss any questions, do not hesitate to reach me at (an email)________ or (mobile number)________.

Sincerely,

(Last and First Names)

(Job Title)

(Company Name)

(Email)

(Contact Number)

Published: May 20, 2021