A notice that ends the renewal of the lease, also called a “notice of non-renewal of lease,” notifies a landlord or tenant in advance that they are not renewing a rental agreement. This is given toward the final days of the lease term and should have a guide on where to send the security deposit. A proprietor or tenant may decide to not reestablish a lease under any conditions aside from prejudice or retribution.
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This is given to a resident with the goal that they will move out as opposed to remain when their lease ends. It guarantees the property owner will get ownership back toward the end of the lease so it could be re-let to another person.
When ending a lease, tenants or landlords may have their own reasons. Here are some common causes:
State laws vary, but here are some guidelines and information about ending leases:
When you know about the proper measure of notice that must be given, the forms below will be useful additions to address issues and complete the requirements of ending a lease.
Step 1 – Always check the original lease agreement
It’s ideal to confirm when the current lease is supposed to end. Also, it’s a smart practice to audit what furniture and appliances were from the lessor to guarantee it stays on the premises after moving out. Furthermore, any refundable charges to be given back to the occupant ought to be noted in the written notice.
Step 2 – Write and send the letter
The written notice can be sent by means of standard mail or email. However, there is no lawful commitment for the landlord to give this toward the end of a lease term.
The lessor isn’t required to write detailed explanations for ending the lease except if they feel the need. In the event that the lessor does write to them, they should ensure it’s not oppressive or retaliatory. If not, they might wind up in a legal mess. To be safe, follow state law guidelines on giving notices for leases.
Step 3 – Inspect the leased premises
Before the tenant leaves, it’s best for the lessor or the property manager to inspect the premises in detail. A move-out checklist is a good tool to use for both landlord and tenant, noting any damage on the premises. After the review is finished, both parties should sign the move-out checklist.
Step 4 – Send the security deposit
After the tenant has moved out and the lessor has gotten an estimation for the damage discovered, the occupant will be sent their leftover security deposit. The lessor must send the deposit to the occupant’s address within the State return limit. If not, the lessor can be penalized and fined.
| Document Name | Not Renewing Lease Notice Form |
| Other Names | Notice to Not Renew Lease, Lease Non-Renewal Letter |
| Avg. Time to Fill Out | 12 minutes |
| # of Fillable Fields | 38 |
| Available Formats | Adobe PDF |
Use the template below to formalize the written notice. You may also add negotiation results with your lessor, which you may detail in writing.
Step 1— Download the letter template.
Choose the file that is compatible with your computer:
Step 2— Fill out the details of each party involved in the lease.
For the first part of the letter, type the following:
Step 3— Complete the body of the letter.
For the next part of the letter, input the following:
Step 4— Sign the letter.
In the last part of the letter, write the following:
Step 5— Print and use the “Certificate of Service”.
Print a copy once you have fully edited the template, and make sure that you ask the landlord or the tenant to sign a copy as proof that you have submitted the notice. If you will not deliver it personally, you can use a “Certified Mail” service.
To further make sure you have done your part legally, you may fill out the “Certificate of Service” form below:
On the first blank, write the date when you have filled out the letter. Then, choose the box that applies to your manner of letter delivery.
If you had it hand-delivered, identify the person who delivered the letter on the second blank.
Next, list all recipients of the letter by writing the following:
If there are any other people involved, write the same details on the other spaces provided.
Lastly, sign the form (blank 5). You may leave the succeeding parts blank for the notary public.
Even though ending a lease can be a touchy circumstance; this document gives a delicate yet direct approach to achieve this task. It even gives suggestions to the occupant to remove all possessions, ensure everything is spotless and requests a forwarding address.
