Assumed Name Certificate – Fill Out and Use This PDF

Assumed Name Certificate PDF Details

What Is an Assumed Name Certificate?

A DBA certificate, or doing business as certificate, is a formal legal document that authorizes a business to operate under a trade name different from the owner's legal name or the entity's registered name. In Texas, this document is called an Assumed Name Certificate. Other states may call it a fictitious business name statement or a trade name registration. The filing creates a public record linking the trade name to the actual owner, which protects consumers and supports fair commerce.

Who Needs to File an Assumed Name Certificate?

Any business operating under a name that differs from the owner's legal name or the entity's official registered name must file this certificate. Common examples include:

• Sole proprietorships using a trade name other than the owner's full legal name
• General partnerships operating under a name not derived directly from the partners' surnames
• Corporations, LLCs, and limited partnerships doing business under a name different from the one on file with the Secretary of State
• Unincorporated associations and joint ventures using a business name

If your business uses a brand name or trade name that customers recognize, you most likely need a DBA filing. Related documents include a fictitious business name statement or an application for trade name, depending on your jurisdiction.

What Information the Certificate Covers

A completed certificate records the following details about your business:

• The assumed (trade) name being registered
• The legal name of each owner or registered entity
• The principal business address and county
• A description of the type of business conducted
• Owner signatures, notarized to confirm accuracy

In Texas, the form must be filed with the county clerk in each county where the business operates. Some entity types also require a state-level filing with the Texas Secretary of State. Filing fees typically range from $15 to $25 per county.

Certificate Validity and Renewal

The certificate remains valid for up to ten years from the filing date. Before expiration, you must renew the filing to keep the trade name legally recognized. Failure to renew may result in the loss of exclusive rights to the name and complications with banking or contracts.

When your business structure changes or ownership shifts significantly, file an amended certificate promptly. If you operate a sole proprietorship or partnership, keeping documents like a sole proprietorship resolution form and a general partnership agreement updated alongside your DBA filing ensures complete legal compliance.