Navigating the landscape of record requests within an organization requires a structured approach to ensure both efficiency and confidentiality. The DA Form 543 steps in as a pivotal tool in this regard, designed specifically for the request of records within the parameters set by AR 25-400-2. This form, championed by the proponent agency AASA, underscores the importance of handling records with the utmost care, restricting their access and alteration strictly to authorized personnel. It is laid out in a comprehensive manner, guiding the requester through a detailed submission process, which includes specifying the records required with as much detail as possible, providing the requester's personal details, and indicating the duration for which the records are needed. Additionally, there is a clear pathway for the records custodian, involving the conduct of a search, the reporting on the availability of the records, and the stipulation of when they must be returned. Finally, an office of record is involved in ensuring the secure and documented return of the records. This multi-faceted approach not only facilitates the proper use of the records but also safeguards the information contained within them against unauthorized disclosure or alteration, cementing the DA Form 543’s role in upholding the integrity of record management processes.
| Question | Answer |
|---|---|
| Form Name | Da Form 543 |
| Form Length | 1 pages |
| Fillable? | No |
| Fillable fields | 0 |
| Avg. time to fill out | 15 sec |
| Other names | dod da 543 form, da form records, form 543, da 543 form |
REQUEST FOR RECORDS
For use of this form, see AR
PLEASE READ THE FOLLOWING BEFORE COMPLETING THIS FORM
. These records will be used for official purposes only.
. Do not remove, permit to be removed, add to, or reveal the contents to unauthorized persons.
. The requester is responsible for return of these records intact to the office of record.
SECTION I - TO BE COMPLETED BY THE REQUESTER
1.RECORD(s) REQUESTED (Give file classification, subject, date, and other identifying information. If records of personnel are requested, give name (LAST NAME FIRST), grade, type of file requested, and purpose for which records are to be used.)
2. REQUESTER'S ADDRESS
3. ESTIMATED NO. OF DAYS RECORDS ARE NEEDED
4. TELEPHONE NO.5. DATE
6. NAME AND SIGNATURE OF REQUESTER
SECTION II - TO BE COMPLETED BY THE RECORDS CUSTODIAN
7. SEARCHER'S REPORT
a. RECORDS ATTACHED FOR DELIVERY TO ADDRESS IN d. NAME, ADDRESS, TELEPHONE NO., AND DATE LOANED ITEM 2.
b. RECORDS CURRENTLY ON LOAN (Complete block 7d.)
c. UNABLE TO IDENTIFY RECORDS
8. DATE RECORDS MUST RETURNED
9. ADDRESS OF CUSTODIAN
10. TELEPHONE NO.
11. DATE
12. NAME AND SIGNATURE OF CUSTODIAN
SECTION III - TO BE COMPLETED BY THE OFFICE OF RECORD
13. DATE RETURNED
14. SIGNATURE OR INITIALS OF INDIVIDUAL TO WHOM RECORDS WERE RETURNED
DA FORM 543, AUG 2010 |
PREVIOUS EDITIONS ARE OBSOLETE. |
APD PE v1.01 ES |