Form Hud 52564 PDF Details

The HUD 52564 form, known officially as the Operating Budget for the U.S. Department of Housing and Urban Development (HUD) Office of Public and Indian Housing, serves a critical role in the financial management of HUD-assisted projects. Designed for use by Public Housing Agencies (PHAs) and Indian Housing Authorities (IHAs), this comprehensive form requires detailed input, covering fiscal years, types of submissions, and the specific HUD-assisted project types, including PHA/IHA-owned rental housing and homeownership programs. It prompts the submission of data regarding actual and estimated budgets, distinguishing between operating expenses, tenant services expenses, utilities, and nonroutine expenditures, among other financial aspects. Key elements of the form include identifying the fiscal year end, project specifics such as dwelling unit counts, and detailed financial projections concerning income, expenses, and expected HUD contributions. The form also includes a section for adjustments and approval by both the submitting agency and the relevant HUD field office. Given its detailed nature, the form functions as both a planning tool and a compliance measure, ensuring that PHAs and IHAs adhere to HUD's financial management standards and procedures.

QuestionAnswer
Form NameForm Hud 52564
Form Length4 pages
Fillable?No
Fillable fields0
Avg. time to fill out1 min
Other namesPHA, Nonroutine, hudform52564, hud budget revision form

Form Preview Example

Operating Budget

U.S. Department of Housing

OMB Approval No. 2577-0026 (exp. 10/31/2009)

and Urban Development

 

Office of Public and Indian Housing

 

See page four for Instructions and the Public reporting burden statement

a. Type of Submission

 

b. Fiscal Year Ending

c. No. of months (check one)

d.

Type of HUD assisted project(s)

 

 

 

 

Original

Revision No.: ________

 

 

 

 

12 mo.

Other (specify)_____

01

 

PHA/IHA-Owned Rental Housing

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

02

 

IHA Owned Mutual Help Homeownership

e. Name of Public Housing Agency / Indian Housing Authority (PHA/IHA)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

03

 

PHA/IHA Leased Rental Housing

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

04

 

PHA/IHA Owned Turnkey III Homeownership

f. Address (city, State, zip code)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

05

 

PHA/IHA Leased Homeownership

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

g. ACC Number

 

 

 

h. PAS / LOCCS Project No.

 

 

 

 

i. HUD Field Office

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

j. No. of Dwelling Units

k. No. of Unit Months

 

m. No. of Projects

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Available

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Actuals

 

 

Estimates

 

 

 

Requested Budget Estimates

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Last Fiscal

 

 

or Actual

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PHA/IHA Estimates

HUD Modifications

 

 

 

 

 

 

 

 

 

 

 

Yr.

 

 

Current Budget

 

 

Line

Acct.

 

 

 

 

 

 

 

 

19_____

 

 

Yr.

19______

 

 

 

 

Amount

 

Amount

 

 

 

 

 

 

 

 

 

PUM

 

(to nearest $10)

PUM

(to nearest $10)

No.

No.

 

Description

 

 

 

PUM

 

PUM

 

 

 

 

 

 

 

(4)

 

(5)

(6)

(7)

 

 

 

 

 

(1)

 

 

 

(2)

 

 

(3)

 

 

 

 

Homebuyers Monthly Payments for

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

010

 

 

Operating Expense

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7710

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

020

 

7712

Earned Home Payments

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

030

 

7714

Nonroutine Maintenance Reserve

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

040

 

Total

Break-Even Amount (sum of lines 010, 020, and 030)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

050

 

7716

Excess (or deficit) in Break-Even

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

060

 

7790

Homebuyers Monthly Payments - Contra

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Operating Receipts

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

070

 

 

Dwelling Rental

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3110

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

080

 

3120

Excess Utilities

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

090

 

3190

Nondwelling Rental

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

100

 

Total Rental Income (sum of lines 070, 080, and 090)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

110

 

3610

Interest on General Fund Investments

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

120

 

3690

Other Income

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

130

 

Total Operating Income (sum of lines 100, 110, and 120)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Operating Expenditures - Administration

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

140

 

4110

Administrative Salaries

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

150

 

4130

Legal Expense

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

160

 

4140

Staff Training

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

170

 

4150

Travel

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

180

 

4170

Accounting Fees

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

190

 

4171

Auditing Fees

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

200

 

4190

Other Administrative Expenses

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

210

 

Total

Administrative Expense (sum of line 140 thru line 200)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Tenant Services

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

220

 

4210

Salaries

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

230

 

4220

Recreation, Publications and Other Services

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

240

 

4230

Contract Costs, Training and Other

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

250

 

Total

Tenant Services Expense (sum of lines 220, 230, and 240)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Utilities

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

260

 

4310

Water

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

270

 

4320

Electricity

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

280

 

4330

Gas

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

290

 

4340

Fuel

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

300

 

4350

Labor

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

310

 

4390

Other utilities expense

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

320

 

Total

Utilities Expense (sum of line 260 thru line 310)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

form HUD-52564 (3/95)

Previous editions are obsolete

Page 1 of 4

ref. Handbook 7475.1

Name of PHA / IHA

Fiscal Year Ending

 

 

 

 

 

Actuals

 

Estimates

 

Requested Budget Estimates

 

 

 

 

 

Last Fiscal

 

or Actual

 

 

 

 

 

 

 

 

 

 

PHA/IHA Estimates

HUD Modifications

 

 

 

 

 

 

Yr.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Current Budget

 

 

 

 

 

 

 

 

 

 

 

Line

 

Acct.

 

 

 

19_____

 

 

Amount

 

Amount

 

 

 

 

 

Yr.

19______

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

No.

 

No.

 

Description

PUM

PUM

(to nearest $10)

PUM

(to nearest $10)

 

 

 

 

 

 

 

PUM

 

 

 

(1)

(2)

 

(4)

(5)

(6)

(7)

 

 

 

 

(3)

 

Ordinary Maintenance and Operation

 

 

 

 

 

 

 

 

 

 

330

 

4410

 

Labor

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

340

 

4420

 

Materials

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

350

 

4430

 

Contract Costs

 

 

 

 

 

 

 

 

 

 

360Total Ordinary Maintenance & Operation Expense (lines 330 to 350)

Protective Services

370

4460

Labor

 

 

 

380

4470

Materials

390

4480

Contract costs

400Total Protective Services Expense (sum of lines 370 to 390)

General Expense

410

4510

Insurance

420

4520

Payments in Lieu of Taxes

430

4530

Terminal Leave Payments

4404540 Employee Benefit Contributions

4504570 Collection Losses

460 4590 Other General Expense

470Total General Expense (sum of lines 410 to 460)

480Total Routine Expense (sum of lines 210, 250, 320, 360, 400, and 470)

Rent for Leased Dwellings

490 4710 Rents to Owners of Leased Dwellings

500Total Operating Expense (sum of lines 480 and 490)

Nonroutine Expenditures

510

4610

Extraordinary Maintenance

520

7520

Replacement of Nonexpendable Equipment

530

7540

Property Betterments and Additions

540Total Nonroutine Expenditures (sum of lines 510, 520, and 530)

550Total Operating Expenditures (sum of lines 500 and 540)

Prior Year Adjustments

560

6010

Prior Year Adjustments Affecting Residual Receipts

Other Expenditures:

570

 

Deficiency in Residual Receipts at End of Preceding Fiscal Yr.

580Total Operating Expenditures, including prior year adjustments and other expenditures (line 550 plus or minus line 560 plus line 570)

590Residual Receipts (or Deficit) before HUD Contributions and provision for operating reserve (line 130 minus line 580)

HUD Contributions

600

8010

Basic Annual Contribution Earned - Leased Projects-Current Year

610

8011

Prior Year Adjustments - (Debit) Credit

620Total Basic Annual Contribution (line 600 plus or minus line 610)

630

8020 Contributions Earned - Op. Sub - Cur. Yr.(before year-end adj)

640

Mandatory PFS Adjustments (net)

650

Other (specify)

660

Other (specify)

670

Total Year-end Adjustments/Other (plus or minus lines 640 thru 660)

6808020 Total Operating Subsidy-current year (line 630 plus or minus line 670)

690Total HUD Contributions (sum of lines 620 and 680)

700Residual Receipts (or Deficit) (sum of line 590 plus line 690) Enter here and on line 810

 

 

form HUD-52564 (3/95)

Previous editions are obsolete

Page 2 of 4

ref. Handbook 7475.1

Name of PHA / IHA

Fiscal Year Ending

Operating Reserve

PHA/IHA Estimates

HUD Modifications

Part I - Maximum Operating Reserve - End of Current Budget Year

7402821 PHA / IHA-Leased Housing - Section 23 or 10(c) 50% of Line 480, column 5, form HUD-52564

 

Part II - Provision for and Estimated or Actual Operating Reserve at Fiscal Year End

780

Operating Reserve at End of Previous Fiscal Year - Actual for FYE (date)

 

 

 

790

Provision for Operating Reserve - Current Budget Year (check one)

 

 

Estimated for FYE

 

 

 

 

Actual for FYE

 

 

 

 

 

800Operating Reserve at End of Current Budget Year (check one)

Estimated for FYE

Actual for FYE

810Provision for Operating Reserve - Requested Budget Year Estimated for FYE Enter Amount from line 700

820Operating Reserve at End of Requested Budget Year Estimated for FYE (Sum of lines 800 and 810)

830Cash Reserve Requirement - _______ % of line 480

Comments

PHA / IHA Approval

Name

_________________________________________________________

 

 

Title

_________________________________________________________

 

 

Signature

___________________________________________________________________

Date ________________

Field Office Approval

Name

_________________________________________________________

 

 

Title

_________________________________________________________

 

 

Signature

_________________________________________________________

Date ________________

 

 

form HUD-52564 (3/95)

Previous editions are obsolete

Page 3 of 4

ref. Handbook 7475.1

Public reporting burden for this collection of information is estimated to average 116 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless that collecton displays a valid OMB control number.

This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information is the operating budget for the low-income housing program and provides a summary of proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain specified amounts. HUD reviews the information to determine if the operating plan adopted by the PHA and the amounts are reasonable and that the PHA is in compliance with procedures prescribed by HUD. Responses are required to obtain benefits. This information does not lend itself to confidentiality.

Instructions for Preparing Form HUD-52564, Operating Budget

Separate Operating Budgets must be prepared for each separate Annual Contributions Contract (ACC). However, the supporting documentation can be combined for each Turnkey III project within an ACC, provided it clearly separates the cost by program and/or ACC number. Prepare all of the supporting documentation (Forms HUD-52573, HUD-52566 and HUD-52571) prior to finalizing the Operating Budget.

The headings for items a. through m. are self-explanatory.

Columns:

Column (2): Obtain actual P.U.M. amounts from the Statement(s) of Operating Receipts and Expenditures (Form HUD-52599) for the year preceding the current budget year.

Column (3): Include the actual (if available) or estimated PUM amounts for the current budget year.

Columns (4) and (5): Enter amounts on applicable lines from HUD Schedules and/or HA worksheets in column (5). After completing column (5) compute the P.U.M. amounts for Column (4) by dividing each figure in Column (5) by the No. of Unit Months of Availablity, item k.

Columns (6) and (7): Leave blank. If HUD modifies the HA estimates as a condition for approval, HUD will complete these columns and return a copy to the HA.

Line Items

Lines 010 through 060 are specific to the Turnkey III Owned Homeownership Program. These lines correspond to accounts 7710 through 7790, see Accounting Handbook 7510.1.

Line 460: Use this line, if applicable, for showing estimated interest on Administrative and Sundry Loans.

Line 490: This line is specific to the Section 23, Leased Rental Program.

Line 560: Use this line, if applicable, only in connection with budget revisions.

Line 570: Use this line, if applicable, for such items as carry-overs of unabsorbed deficiencies in residual receipts from prior years.

Line 630: Operating Subsidy Eligibility for the requested year before year end adjustments.

Lines 640 to 660: Year end adjustments to be funded in the requested budget year.

Line 700: An estimated decrease cannot be more than the amount available in the operating reserve at the beginning of the requested budget year (line 800).

Special Instructions, Budget Revisions

Budget revisions must be approved by the end of the PHA fiscal year.

When using this form for budget revisions, the following additional instructions are applicable:

No changes are to be made to Column (2) or Column (3).

No changes are to be made in the amount for Operating Subsidy Eligibility before year end adjustments (Line 630, or in Part I - Maximum Operating Reserve-End of Current Budget Year.

Operating Reserves

Operating reserves are calculated by individual Annual Contribu- tions Contract except that the operating reserves for Section 23 Leased Housing Projects, Turnkey III Homeownership Projects (HA Owned or Leased) must be separately calculated and reported by project.

Line 780: Enter amount as of the last previous fiscal year (year preceding current budget year).

Line 790:

a.Enter estimated amount, if original budget, or actual amount, if revised budget.

b.Enter negative balance in parentheses. (The negative bal- ance may not exceed the amount on line 780.)

Line 800: Enter sum of lines 780 and 790.

Line 810:

a. Enter estimated amount.

b. Enter negative balance in parentheses. (The negative bal- ance may not exceed the amount on line 800.)

Line 820: Enter sum of lines 800 and 810.

Line 830: Enter percent of routine operating expenses (or minimum dollar amount) currently used by HUD as a performance measure to evaluate the cash requirements and/or operating reserve adequacy.

 

 

form HUD-52564 (3/95)

Previous editions are obsolete

Page 4 of 4

ref. Handbook 7475.1

How to Edit Form Hud 52564 Online for Free

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This document will need specific information to be filled in, hence be sure to take some time to enter exactly what is requested:

1. You need to fill out the IHA accurately, thus pay close attention when filling out the segments containing these specific blank fields:

Writing section 1 in hudform 52564

2. Just after completing the last part, head on to the subsequent stage and complete the necessary particulars in these fields - Excess or deficit in BreakEven, Homebuyers Monthly Payments, Operating Receipts, Dwelling Rental, Excess Utilities, Nondwelling Rental, Total Rental Income sum of lines, Interest on General Fund, Other Income, Total Operating Income sum of, Operating Expenditures, Administrative Salaries, Legal Expense, Staff Training, and Travel.

hudform 52564 conclusion process outlined (step 2)

3. In this step, take a look at Recreation Publications and, Contract Costs Training and Other, Total Tenant Services Expense sum, Utilities, Water, Electricity, Gas, Fuel, Labor, Other utilities expense, Total Utilities Expense sum of, Previous editions are obsolete, Page of, and form HUD ref Handbook. All these will have to be taken care of with utmost precision.

Electricity, Gas, and Other utilities expense of hudform 52564

4. This next section requires some additional information. Ensure you complete all the necessary fields - Name of PHA IHA, Fiscal Year Ending, Actuals Last Fiscal Yr PUM, Estimates, or Actual, Current Budget Yr PUM, Requested Budget Estimates, PHAIHA Estimates, HUD Modifications, Amount, Amount, PUM to nearest, PUM to nearest, Line Acct No No, and Description - to proceed further in your process!

Estimates, Requested Budget Estimates, and Line Acct No No of hudform 52564

People frequently get some points wrong while filling out Estimates in this part. Remember to read again what you type in right here.

5. As you near the last parts of your form, you will find a few more requirements that need to be met. Mainly, Total General Expense sum of, Total Routine Expense sum of, Rent for Leased Dwellings, Rents to Owners of Leased, Total Operating Expense sum of, Nonroutine Expenditures, Extraordinary Maintenance, Replacement of Nonexpendable, Property Betterments and, Total Nonroutine Expenditures sum, Total Operating Expenditures sum, Prior Year Adjustments, Prior Year Adjustments Affecting, Other Expenditures, and Deficiency in Residual Receipts at must be filled in.

Part no. 5 of filling in hudform 52564

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