In the realm of condominium governance in Florida, the Limited Proxy Form stands as a structured mechanism enabling unit owners to delegate their voting power to another individual, known as a proxyholder, during association meetings. This document, formally codified as DBPR Form CO 6000-7 under Rule 61B-23.002, F.A.C., and made effective from June 23, 2009, serves to facilitate a structured participation process for those unable to attend meetings in person. Its importance cannot be understated, as it not only empowers owners to partake in critical decisions affecting their living environment but also ensures that their preferences regarding specific issues are accurately represented. The form meticulously outlines the extent of authority granted to the proxyholder—ranging from general powers to address unexpected agenda items to limited powers targeted at predetermined matters such as financial reporting waivers and reserve funding options. The careful delineation of these powers highlights the document’s dual focus: ensuring broad representation while maintaining tight control over delegated authority. Furthermore, this form emphasizes procedural considerations, including the proxy’s revocability, its exclusive validity for the meeting specified (including lawful adjournments), and the limitation of its validity to no more than ninety days post the original meeting date. Through its structured approach, the Limited Proxy Form embodies a critical facet of condominium association governance by balancing efficiency, representation, and control.
| Question | Answer |
|---|---|
| Form Name | Limited Proxy Form |
| Form Length | 2 pages |
| Fillable? | No |
| Fillable fields | 0 |
| Avg. time to fill out | 30 sec |
| Other names | 61B-23, REVOCABLE, limited proxy form, limited proxy |
DBPR Form CO
Rule
Effective:_June 23, 2009_
SAMPLE LIMITED PROXY FORM
The undersigned, owner(s) or designated voter of unit No. ______ in______(name)___________
Condominium, appoints
(PRINT NAME OF PROXYHOLDER)
or _________________ (Instructions to associations: Fill in the name or position of an officer or director
who will serve as proxy holder.) as my proxyholder to attend the meeting of the members of
___________(name)___________Condominium Association, Inc., to be held ___(date)_____, 20__, at
_____(time)_____, in __________(place)_______, Florida. The proxyholder named above has the authority to
vote and act for me to the same extent that I would if personally present, with power of substitution, except that my proxyholder’s authority is limited as indicated below:
GENERAL POWERS (You may choose to grant general powers, limited powers or both. Check “General Powers” if you want your proxyholder to vote on other issues which might come up at the meeting and for which a limited proxy is not required).
_______ I authorize and instruct my proxy to use his or her best judgment on all other matters which properly
come before the meeting and for which a general power may be used.
LIMITED POWERS (FOR YOUR VOTE TO BE COUNTED ON THE FOLLOWING ISSUES, YOU MUST INDICATE YOUR PREFERENCE IN THE BLANK(S) PROVIDED BELOW).
I SPECIFICALLY AUTHORIZE AND INSTRUCT MY PROXYHOLDER TO CAST MY VOTE IN REFERENCE TO THE FOLLOWING MATTERS AS INDICATED BELOW:
(Instructions to associations; List below the specific questions or issues to be voted on. The following are only
examples.)
Financial Reporting Waiver
A.Do you want to provide for a lower level of
________ YES _______ NO
If yes, vote for one of the board proposed options below: (The option with the most votes will be the one implemented.)
LIST OPTIONS HERE
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DBPR Form CO
Rule
Effective:_June 23, 2009_
Reserve Funding Waiver
WAIVING OF RESERVES, IN WHOLE OR IN PART, OR ALLOWING ALTERNATIVE USES OF EXISTING RESERVES MAY RESULT IN UNIT OWNER LIABILITY FOR PAYMENT OF UNANTICIPATED SPECIAL ASSESSMENTS REGARDING THOSE ITEMS:
B.Do you want to provide for less than full funding of reserves than is required by § 718.112(2)(f), Florida Statutes, for the next fiscal/calendar year?
________ YES _______ NO
If yes, vote for one of the board proposed options below: (The option with the most votes will be the one implemented.)
LIST OPTIONS HERE
DATE: _________ |
______________________________________________________________________ |
|
SIGNATURE(S) of OWNER(S) OR DESIGNATED VOTER |
SUBSTITUTION OF PROXYHOLDER
The undersigned, appointed as proxyholder above, designates _____________________________ to substitute for me in
voting the proxy as set forth above.(print name)
_____________________________________ |
Date: _____________ |
Signature of proxyholder |
|
THIS PROXY IS REVOCABLE BY THE UNIT OWNER AND IS VALID ONLY FOR THE MEETING FOR WHICH IT IS GIVEN AND ANY LAWFUL ADJOURNMENT. IN NO EVENT IS THE PROXY VALID FOR MORE THAN NINETY (90) DAYS FROM THE DATE OF THE ORIGINAL MEETING FOR WHICH IT WAS GIVEN.
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