In the dynamic realm of vendor management within government entities, the introduction of a New Vendor Request Form presents a crucial step in fostering a transparent, accountable procurement process. According to the protocols outlined by Morgan County Government Purchasing Policy, the integration of new vendors into the county's operational framework is a structured process that necessitates a meticulous vetting procedure. Prior to any engagement or purchase agreement with a new vendor, the Finance Director must approve the addition of the vendor to ensure compliance with financial oversight and integrity standards. Furthermore, the requirement for signatures from County Commissioners before initiating any agreements underlines the importance of multi-layered approval in safeguarding public resources. Completing the New Vendor Request Form is a responsibility assigned to the department initiating the vendor relationship, marking the beginning of this comprehensive evaluation process. The form itself captures essential details about the vendor, including the type of vendor, class, business, and remit addresses, as well as contact information, which is pivotal for a thorough review. Additionally, the necessity of attaching an IRS W-9 form emphasizes the importance of adhering to tax-related regulations. This procedural step not only streamlines vendor incorporation but also reinforces the commitment of Morgan County to maintain high standards of procurement conduct and fiscal responsibility.
| Question | Answer |
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| Form Name | New Vendor Request Form |
| Form Length | 5 pages |
| Fillable? | No |
| Fillable fields | 0 |
| Avg. time to fill out | 1 min 15 sec |
| Other names | new vendor forms, vendor request form template, new vendor request form template, new supplier request form template |
NEW VENDOR REQUEST FORM
According to the Morgan County Government Purchasing Policy, "No new vendors will be added until the vendor has been approved by the Finance Director" (page 17). Also, all new vendor accounts must be signed by County Commissioners PRIOR to any purchase agreement. This form MUST be completed by the initiating department and submitted to the Finance Department.
FINANCE DIRECTOR |
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COMMISSIONER |
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COMMISSIONER |
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VENDOR # |
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Initiating Department needs to complete the following: |
DEPT |
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TYPE OF VENDOR: |
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Employee |
Employee Owned Business |
Credit Card |
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VENDOR CLASS: |
EMP |
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EMB |
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CRC |
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N/A |
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VENDOR NAME:
BUSINESS ADDRESS:
REMIT ADDRESS:
PHONE:
FAX #:
SOCIAL SECURITY # OR EMPLOYER IDENTIFICATION #:
An IRS
For Office Use Only |
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Debarment List Checked |
1099 |
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C:\DOCUME~1\KAROL~1.MOR\LOCALS~1\Temp\New Vendor Request form
