Nys 45 Mn Form PDF Details

The NYS-45-MN form is a critical document for employers in New York State, serving as a Quarterly Combined Withholding, Wage Reporting, and Unemployment Insurance Return. This comprehensive form requires employers to detail pertinent information regarding their workforce and financial obligations to the state, including unemployment insurance contributions, wage reporting, and tax withholdings for both the state and select cities within New York. Employers must accurately mark the quarter for which they are filing, enter their UI Employer registration number, Withholding identification number, and provide employer legal names. Notably, the form is designed to gather information on the number of full-time and part-time employees, total remuneration paid, and specific remuneration paid to each employee beyond certain thresholds within the quarter. Additionally, it includes sections for computing the unemployment insurance contributions due based on wages subject to contribution, adjustments for over or underpayments from previous periods, and total payment due for both unemployment insurance and withheld taxes. Modifications for quarterly or seasonal adjustments are accommodated, and there's also provision for reporting any changes in business information that might affect tax responsibilities. Furthermore, the form can be used to correct or add withholding information from Form NYS-1, tying together various reporting and payment obligations into a single, scannable document intended to streamline the process for both employers and the New York State Department of Taxation and Finance.

QuestionAnswer
Form NameNys 45 Mn Form
Form Length2 pages
Fillable?No
Fillable fields0
Avg. time to fill out30 sec
Other namesPTIN, printable nys 45, NYS, nys 45 mn form

Form Preview Example

NYS-45-MN (1/05)

Reference these numbers in all correspondence:

UI Employer registration number

Withholding identification number

Employer legal name:

Quarterly Combined Withholding, Wage Reporting,

And Unemployment Insurance Return

Mark an X in only one box to indicate the quarter (a separate return must be completed for each quarter) and enter the tax year.

Jan 1 -

 

Apr 1 -

 

July 1 -

 

Oct 1 -

 

Tax

 

 

 

 

 

 

Mar 31

 

Jun 30

 

Sep 30

 

Dec 31

 

year

 

1

2

3

4

 

Y Y

If seasonal employer, mark an X in the box ......

40519418

For office use only

Postmark

Received date

Number of employees

a. First month

 

b. Second month

 

c. Third month

Enter the number of full-time and part-time covered

 

 

 

 

 

 

 

 

 

 

 

 

employees who worked during or received pay for the

 

 

 

 

 

week that includes the 12th day of each month.

 

 

 

 

 

 

 

 

 

 

UI SK

AI

 

SI

 

WT

 

 

 

SK

 

 

 

 

 

 

 

 

 

 

 

 

Part A - Unemployment insurance (UI) information

 

 

 

Part B - Withholding tax (WT) information

1.

Total remuneration paid this

 

 

 

 

 

12.

New York State

 

 

 

0

0

 

 

quarter

 

 

 

 

tax withheld

 

2.

Remuneration paid this quarter

 

 

 

 

 

13.

City of New York

 

 

 

 

 

 

 

 

to each employee in excess of

 

 

0

0

 

 

$8,500 since January 1

 

 

 

 

tax withheld

 

 

 

 

 

 

 

 

 

 

 

3.

Wages subject to contribution

 

 

0

0

14.

City of Yonkers

 

 

(subtract line 2 from line 1)

 

 

 

tax withheld

 

4.UI contributions due

 

Enter your

 

 

 

 

15.

Total tax withheld

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Tax rate

 

 

 

%

 

 

 

 

 

 

........(add lines 12, 13, and 14)

 

 

 

 

 

 

5.

Re-employment service fund

 

 

 

 

 

 

 

WT credit from previous

 

 

 

 

 

 

 

 

 

 

 

 

 

16.

 

 

 

 

 

 

 

 

 

(multiply line 3 × .00075)

 

 

 

 

 

 

...quarter’s return (see instr.)

 

 

 

 

 

 

 

6.

UI previously underpaid with

 

 

 

 

 

 

 

Form NYS-1 payments made

 

 

 

 

 

 

 

 

 

 

 

 

 

 

17.

 

 

 

 

 

 

 

 

 

 

interest

 

 

 

 

 

 

 

.........................for quarter

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

18.

Total payments

 

 

 

 

 

 

 

 

7.

Total of lines 4, 5, and 6

 

 

 

 

 

 

(add lines 16 and 17)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

19.

Total WT amount due (if line 15

 

 

 

 

 

 

 

 

8.

Enter UI previously overpaid

...

 

 

 

 

 

 

is greater than line 18, enter difference) ..

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9.

Total UI amounts due (if line 7

 

 

 

 

 

 

20.

Total WT overpaid (if line 18

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

is greater than line 8, enter difference) ...

 

 

 

 

 

 

is greater than line 15, enter difference

 

 

 

 

 

 

 

 

10.

Total UI overpaid (if line 8

 

 

 

 

 

 

 

here and mark an X in 20a or 20b)*

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

20b. Credit to next quarter

 

 

 

is greater than line 7, enter difference

 

 

 

 

 

20a.

Apply to outstanding

 

 

 

 

or

 

 

 

 

 

 

 

 

 

and mark box 11 below)*

 

 

 

 

 

 

 

liabilities and/or refund ...

 

 

 

 

.........withholding tax

 

 

11.Apply to outstanding liabilities

and/or refund

 

21. Total payment due (add lines 9 and 19; make one

 

 

 

remittance payable to NYS Employment Taxes)

*An overpayment of either tax cannot be used to offset the amount due on the other tax.

Complete Parts D and E on back of form, if required. This is a scannable form; please file the original.

Part C – Employee wage and withholding information

Quarterly employee/payee wage reporting information (if more than five employees or if

 

Annual wage and withholding totals

 

If this return is for the 4th quarter or the last return you will be

reporting other wages, do not make entries in this section; complete Form NYS-45-ATT)

 

 

filing for the calendar year, complete columns d and e.

 

 

 

 

 

 

a Social security number

b Last name, first name, middle initial

c UI total remuneration/gross

 

d Gross wages or distribution

e Total tax withheld

 

 

wages paid this quarter

 

(see instructions)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Totals (column c must equal remuneration on line 1; see instructions for exceptions) .........

Sign your return: I certify that the information on this return and any attachments is to the best of my knowledge and belief true, correct, and complete.

Taxpayer’s signature

Signer’s name (please print)

Title

Date

Telephone number

Withholding identification number

Part D - Form NYS-1 corrections/additions

40519425

 

Use Part D only for corrections/additions for the quarter being reported in Part B of this return. To correct original withholding information reported on Form(s) NYS-1, complete columns a, b, c, and d. To report additional withholding information not previously submitted on Form(s) NYS-1, complete only columns c and d. Lines 12 through 15 on the front of this return must reflect these corrections/additions.

 

a

 

b

 

 

c

 

d

 

 

 

 

Original

 

Original

 

 

Correct

 

Correct

 

 

 

last payroll date reported on

 

total withheld

 

last payroll date

 

total withheld

 

 

 

Form NYS-1, line A (MMDD)

 

reported on Form NYS-1, line 4

 

 

(MMDD)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Part E - Change of business information

22.Enter below the address at which you want to receive this form if different from the preprinted address.

Taxpayer’s trade name

c/o:

attn:

(if applicable, mark either box and enter name)

 

 

 

Number and street or PO box

 

 

 

 

 

 

City

 

 

State

ZIP code

 

 

 

 

 

If the above address is for your paid preparer, mark this box and the c/o

box, and enter preparer’s name on the second line above .......................

23. If you permanently ceased paying wages, enter the date (MMDDYY) of the final payroll

(see Note below) ............................................................................................................................

24.Did you sell or transfer all or part of your business?

Yes

No

If Yes, indicate if sale or transfer was in

Whole or

Part

Note: Complete Form DTF-95, Business Tax Account Update, to report changes in federal identification number/withholding ID number, ownership, business name, business activity, telephone number, owner/officer/partner/responsible person information, or changes that affect any other tax administered by the NYS Tax Department. For questions regarding additional changes to your unemployment insurance account, call (518) 485-8589.

If you are using a paid preparer or a payroll service, the section below must be completed.

Paid

Preparer’s signature

Telephone number

Date

 

Mark an X if

 

 

Preparer’s SSN or PTIN

 

 

 

 

(

)

 

 

self-employed

 

 

 

 

preparer’s

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

use

Preparer’s firm name (or yours, if self-employed)

 

Address

 

 

 

Preparer’s EIN

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Payroll service name

 

 

 

Payroll service’s EIN

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Checklist for mailing:

•File original return and keep a copy for your records

•Complete lines 9 and 19 to ensure proper credit of payment

•Enter your withholding ID number on your remittance

•Make remittance payable to NYS Employment Taxes

•Enter your telephone number in boxes below your signature Need help or forms? Call 1 800 972-1233

Mail to:

NYS EMPLOYMENT TAXES PO BOX 4119 BINGHAMTON NY 13902-4119

NYS-45-MN (1/05) (back)

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