Online I9 Tax Form PDF Details

The Form I-9, Employment Eligibility Verification, is a critical document aimed at verifying the legal status and eligibility of individuals to work in the United States. Mandated by the Department of Homeland Security and overseen by the U.S. Citizenship and Immigration Services (USCIS), it serves a pivotal role in the employment process for all employees hired after November 6, 1986, whether they are citizens or noncitizens. This requirement underscores the government's commitment to lawful employment practices and the prevention of illegal work arrangements. The form is designed with a stringent anti-discrimination notice, emphasizing the illegality of discriminating against work-authorized individuals based on national origin or citizenship status. Employers are prohibited from specifying particular documents for verification, ensuring a fair and uniform process. The completion involves multiple sections: the first by the employee, detailing personal and eligibility information; the second and possibly the third by the employer, for verifying documents and, if necessary, reverifying eligibility. Importantly, the form highlights the importance of original documentation for verification purposes, with the flexibility for employees to present receipts under specific conditions. Employers are tasked with understanding the nuances of these requirements, including timeline adherence for document verification and the retention of completed forms for inspection by authorized government officials. Furthermore, the form delineates the legal implications of non-compliance, underlining its significance in maintaining legal workforce standards in the U.S. With no associated filing fee but a high compliance mandate, the Form I-9 underscores a foundational check in employment eligibility verification, ensuring that every employee working in the United States does so under legal circumstances.

QuestionAnswer
Form NameOnline I9 Tax Form
Form Length5 pages
Fillable?No
Fillable fields0
Avg. time to fill out1 min 15 sec
Other namesi 9 tax form, I-551, Preparer, I-9

Form Preview Example

OMB No. 1615-0047; Expires 08/31/12

Department of Homeland Security

U.S. Citizenship and Immigration Services

Form I-9, Employment Eligibility Verification

Instructions

Read all instructions carefully before completing this form.

Anti-Discrimination Notice. It is illegal to discriminate against any individual (other than an alien not authorized to work in the United States) in hiring, discharging, or recruiting or referring for a fee because of that individual's national origin or citizenship status. It is illegal to discriminate against work-authorized individuals. Employers CANNOT specify which document(s) they will accept from an employee. The refusal to hire an individual because the documents presented have a future expiration date may also constitute illegal discrimination. For more information, call the Office of Special Counsel for Immigration Related Unfair Employment Practices at 1-800-255-8155.

What Is the Purpose of This Form?

The purpose of this form is to document that each new employee (both citizen and noncitizen) hired after November 6, 1986, is authorized to work in the United States.

When Should Form I-9 Be Used?

All employees (citizens and noncitizens) hired after November 6, 1986, and working in the United States must complete Form I-9.

Filling Out Form I-9

Section 1, Employee

This part of the form must be completed no later than the time of hire, which is the actual beginning of employment. Providing the Social Security Number is voluntary, except for employees hired by employers participating in the USCIS Electronic Employment Eligibility Verification Program (E- Verify). The employer is responsible for ensuring that

Section 1 is timely and properly completed.

Noncitizen nationals of the United States are persons born in American Samoa, certain former citizens of the former Trust Territory of the Pacific Islands, and certain children of noncitizen nationals born abroad.

Employers should note the work authorization expiration date (if any) shown in Section 1. For employees who indicate an employment authorization expiration date in Section 1, employers are required to reverify employment authorization for employment on or before the date shown. Note that some employees may leave the expiration date blank if they are aliens whose work authorization does not expire (e.g., asylees, refugees, certain citizens of the Federated States of Micronesia or the Republic of the Marshall Islands). For such employees, reverification does not apply unless they choose to present

in Section 2 evidence of employment authorization that contains an expiration date (e.g., Employment Authorization Document (Form I-766)).

Preparer/Translator Certification

The Preparer/Translator Certification must be completed if Section 1 is prepared by a person other than the employee. A preparer/translator may be used only when the employee is unable to complete Section 1 on his or her own. However, the employee must still sign Section 1 personally.

Section 2, Employer

For the purpose of completing this form, the term "employer" means all employers including those recruiters and referrers for a fee who are agricultural associations, agricultural employers, or farm labor contractors. Employers must complete Section 2 by examining evidence of identity and employment authorization within three business days of the date employment begins. However, if an employer hires an individual for less than three business days, Section 2 must be completed at the time employment begins. Employers cannot specify which document(s) listed on the last page of Form I-9 employees present to establish identity and employment authorization. Employees may present any List A document OR a combination of a List B and a List C document.

If an employee is unable to present a required document (or documents), the employee must present an acceptable receipt in lieu of a document listed on the last page of this form.

Receipts showing that a person has applied for an initial grant of employment authorization, or for renewal of employment authorization, are not acceptable. Employees must present receipts within three business days of the date employment begins and must present valid replacement documents within 90 days or other specified time.

Employers must record in Section 2:

1.Document title;

2.Issuing authority;

3.Document number;

4.Expiration date, if any; and

5.The date employment begins.

Employers must sign and date the certification in Section 2. Employees must present original documents. Employers may, but are not required to, photocopy the document(s) presented. If photocopies are made, they must be made for all new hires. Photocopies may only be used for the verification process and must be retained with Form I-9. Employers are still

responsible for completing and retaining Form I-9.

Form I-9 (Rev. 08/07/09) Y

For more detailed information, you may refer to the

 

Information about E-Verify, a free and voluntary program that

USCIS Handbook for Employers (Form M-274). You may

 

allows participating employers to electronically verify the

obtain the handbook using the contact information found

 

employment eligibility of their newly hired employees, can be

under the header "USCIS Forms and Information."

 

obtained from our website at www.uscis.gov/e-verify or by

 

 

calling 1-888-464-4218.

 

Section 3, Updating and Reverification

 

 

 

Employers must complete Section 3 when updating and/or

General information on immigration laws, regulations, and

procedures can be obtained by telephoning our National

reverifying Form I-9. Employers must reverify employment

Customer Service Center at 1-800-375-5283 or visiting our

authorization of their employees on or before the work

Internet website at www.uscis.gov.

authorization expiration date recorded in Section 1 (if any).

 

 

 

Employers CANNOT specify which document(s) they will

 

 

 

 

Photocopying and Retaining Form I-9

accept from an employee.

 

A. If an employee's name has changed at the time this form

 

 

 

A blank Form I-9 may be reproduced, provided both sides are

is being updated/reverified, complete Block A.

copied. The Instructions must be available to all employees

 

B. If an employee is rehired within three years of the date

completing this form. Employers must retain completed Form

this form was originally completed and the employee is

I-9s for three years after the date of hire or one year after the

still authorized to be employed on the same basis as

date employment ends, whichever is later.

previously indicated on this form (updating), complete

 

Form I-9 may be signed and retained electronically, as

Block B and the signature block.

 

 

authorized in Department of Homeland Security regulations

 

 

C. If an employee is rehired within three years of the date

 

at 8 CFR 274a.2.

 

this form was originally completed and the employee's

 

 

 

work authorization has expired or if a current

 

 

 

 

Privacy Act Notice

 

employee's work authorization is about to expire

 

 

(reverification), complete Block B; and:

 

 

 

The authority for collecting this information is the

 

1. Examine any document that reflects the employee

Immigration Reform and Control Act of 1986, Pub. L. 99-603

is authorized to work in the United States (see List

(8 USC 1324a).

 

A or C);

 

This information is for employers to verify the eligibility of

2. Record the document title, document number, and

 

 

individuals for employment to preclude the unlawful hiring, or

expiration date (if any) in Block C; and

 

 

recruiting or referring for a fee, of aliens who are not

 

 

3. Complete the signature block.

 

authorized to work in the United States.

Note that for reverification purposes, employers have the

 

 

 

option of completing a new Form I-9 instead of completing

 

This information will be used by employers as a record of

Section 3.

 

their basis for determining eligibility of an employee to work

 

 

in the United States. The form will be kept by the employer

What Is the Filing Fee?

 

and made available for inspection by authorized officials of

 

the Department of Homeland Security, Department of Labor,

 

 

There is no associated filing fee for completing Form I-9. This

 

and Office of Special Counsel for Immigration-Related Unfair

 

Employment Practices.

 

form is not filed with USCIS or any government agency. Form

 

 

 

 

 

I-9 must be retained by the employer and made available for

Submission of the information required in this form is

inspection by U.S. Government officials as specified in the

voluntary. However, an individual may not begin employment

Privacy Act Notice below.

unless this form is completed, since employers are subject to

 

 

civil or criminal penalties if they do not comply with the

 

USCIS Forms and Information

Immigration Reform and Control Act of 1986.

 

 

 

 

To order USCIS forms, you can download them from our

 

 

 

website at www.uscis.gov/forms or call our toll-free number at

 

 

 

1-800-870-3676. You can obtain information about Form I-9

 

 

 

from our website at www.uscis.gov or by calling

 

 

 

1-888-464-4218.

 

 

 

 

 

 

 

EMPLOYERS MUST RETAIN COMPLETED FORM I-9

Form I-9 (Rev. 08/07/09) Y Page 2

DO NOT MAIL COMPLETED FORM I-9 TO ICE OR USCIS

 

Paperwork Reduction Act

An agency may not conduct or sponsor an information collection and a person is not required to respond to a collection of information unless it displays a currently valid OMB control number. The public reporting burden for this collection of information is estimated at 12 minutes per response, including the time for reviewing instructions and completing and submitting the form. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to: U.S. Citizenship and Immigration Services, Regulatory Management Division, 111 Massachusetts Avenue, N.W., 3rd Floor, Suite 3008, Washington, DC 20529-2210. OMB No. 1615-0047. Do not mail your

completed Form I-9 to this address.

Form I-9 (Rev. 08/07/09) Y Page 3

OMB No. 1615-0047; Expires 08/31/12

Department of Homeland Security

U.S. Citizenship and Immigration Services

Form I-9, Employment Eligibility Verification

Read instructions carefully before completing this form. The instructions must be available during completion of this form.

ANTI-DISCRIMINATION NOTICE: It is illegal to discriminate against work-authorized individuals. Employers CANNOT specify which document(s) they will accept from an employee. The refusal to hire an individual because the documents have a future expiration date may also constitute illegal discrimination.

Section 1. Employee Information and Verification (To be completed and signed by employee at the time employment begins.)

Print Name: Last

First

Middle Initial

Maiden Name

Address (Street Name and Number)

Apt. #

Date of Birth (month/day/year)

City

State

Zip Code

Social Security #

I am aware that federal law provides for

I attest, under penalty of perjury, that I am (check one of the following):

A citizen of the United States

imprisonment and/or fines for false statements or

 

 

 

 

 

use of false documents in connection with the

A noncitizen national of the United States (see instructions)

 

 

 

 

 

completion of this form.

A lawful permanent resident (Alien #)

 

 

 

An alien authorized to work (Alien # or Admission #)

 

 

 

until (expiration date, if applicable - month/day/year)

Employee's Signature

Date (month/day/year)

 

Preparer and/or Translator Certification (To be completed and signed if Section 1 is prepared by a person other than the employee.) I attest, under penalty of perjury, that I have assisted in the completion of this form and that to the best of my knowledge the information is true and correct.

Preparer's/Translator's Signature

Print Name

Address (Street Name and Number, City, State, Zip Code)

Date (month/day/year)

Section 2. Employer Review and Verification (To be completed and signed by employer. Examine one document from List A OR examine one document from List B and one from List C, as listed on the reverse of this form, and record the title, number, and expiration date, if any, of the document(s).)

List A

OR

List B

AND

List C

Document title:

Issuing authority:

Document #:

Expiration Date (if any):

Document #:

Expiration Date (if any):

CERTIFICATION: I attest, under penalty of perjury, that I have examined the document(s) presented by the above-named employee, that the above-listed document(s) appear to be genuine and to relate to the employee named, that the employee began employment on

(month/day/year)

and that to the best of my knowledge the employee is authorized to work in the United States. (State

employment agencies may omit the date the employee began employment.)

Signature of Employer or Authorized Representative

Print Name

Title

 

 

 

Business or Organization Name and Address (Street Name and Number, City, State, Zip Code)

Date (month/day/year)

IRS-HCO, 5333 Getwell Rd., Memphis, TN, 38118

Section 3. Updating and Reverification (To be completed and signed by employer.)

A. New Name (if applicable)

B. Date of Rehire (month/day/year) (if applicable)

C. If employee's previous grant of work authorization has expired, provide the information below for the document that establishes current employment authorization.

Document Title:

 

Document #:

 

Expiration Date (if any):

 

 

 

 

 

 

 

 

 

 

 

 

l attest, under penalty of perjury, that to the best of my knowledge, this employee is authorized to work in the United States, and if the employee presented document(s), the document(s) l have examined appear to be genuine and to relate to the individual.

Signature of Employer or Authorized Representative

Date (month/day/year)

Form I-9 (Rev. 08/07/09) Y Page 4

LISTS OF ACCEPTABLE DOCUMENTS

 

 

 

 

All documents must be unexpired

 

 

 

 

 

 

LIST A

 

 

 

LIST B

 

 

 

LIST C

 

Documents that Establish Both

 

 

 

Documents that Establish

 

 

 

Documents that Establish

 

Identity and Employment

 

 

 

Identity

 

 

 

Employment Authorization

 

Authorization

OR

 

AND

 

 

1.

U.S. Passport or U.S. Passport Card

 

1.

Driver's license or ID card issued by

1.

Social Security Account Number

 

 

 

 

 

 

 

 

 

 

 

a State or outlying possession of the

 

 

 

card other than one that specifies

 

 

 

 

 

 

 

 

 

 

 

 

 

 

United States provided it contains a

 

 

 

on the face that the issuance of the

 

 

 

 

 

photograph or information such as

 

 

 

card does not authorize

 

 

 

 

 

 

 

 

 

2.

Permanent Resident Card or Alien

 

 

 

name, date of birth, gender, height,

 

 

 

employment in the United States

 

 

 

eye color, and address

 

 

 

 

Registration Receipt Card (Form

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

I-551)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2. Certification of Birth Abroad

 

 

 

 

 

 

 

 

 

 

 

2.

ID card issued by federal, state or

 

 

 

issued by the Department of State

3. Foreign passport that contains a

 

 

 

local government agencies or

 

 

 

(Form FS-545)

 

temporary I-551 stamp or temporary

 

 

 

entities, provided it contains a

 

 

 

 

 

 

I-551 printed notation on a machine-

 

 

 

photograph or information such as

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

readable immigrant visa

 

 

 

name, date of birth, gender, height,

 

 

3. Certification of Report of Birth

 

 

 

 

 

eye color, and address

 

 

 

 

 

 

 

 

 

 

issued by the Department of State

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(Form DS-1350)

4.

Employment Authorization Document

3.

School ID card with a photograph

 

 

 

 

 

 

 

 

 

that contains a photograph (Form

 

 

 

 

 

 

 

 

 

 

I-766)

 

4.

Voter's registration card

4.

Original or certified copy of birth

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

certificate issued by a State,

5.

In the case of a nonimmigrant alien

 

5.

U.S. Military card or draft record

 

 

 

county, municipal authority, or

 

authorized to work for a specific

 

 

 

 

 

 

 

territory of the United States

 

employer incident to status, a foreign

 

6.

Military dependent's ID card

 

 

 

bearing an official seal

 

 

 

 

 

 

 

 

passport with Form I-94 or Form

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

I-94A bearing the same name as the

 

 

 

 

 

 

 

 

 

 

 

7.

U.S. Coast Guard Merchant Mariner

 

 

 

 

 

 

passport and containing an

 

5.

Native American tribal document

 

 

 

 

Card

 

endorsement of the alien's

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

nonimmigrant status, as long as the

 

 

 

 

 

 

 

 

 

 

 

8.

Native American tribal document

 

 

 

 

 

 

period of endorsement has not yet

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

expired and the proposed

 

 

 

 

 

 

6. U.S. Citizen ID Card (Form I-197)

 

 

9.

Driver's license issued by a Canadian

 

 

 

employment is not in conflict with

 

 

 

 

 

 

 

 

 

 

government authority

 

 

 

 

 

 

any restrictions or limitations

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

identified on the form

 

 

 

 

 

 

 

 

 

 

 

 

 

For persons under age 18 who

7.

Identification Card for Use of

 

 

 

 

 

 

 

 

 

 

are unable to present a

 

 

 

Resident Citizen in the United

 

 

 

 

 

document listed above:

 

 

 

States (Form I-179)

6.Passport from the Federated States of Micronesia (FSM) or the Republic of

the Marshall Islands (RMI) with

10.

School record or report card

8. Employment authorization

Form I-94 or Form I-94A indicating

 

 

document issued by the

 

 

nonimmigrant admission under the

11.

Clinic, doctor, or hospital record

Department of Homeland Security

 

 

Compact of Free Association

 

 

 

Between the United States and the

 

 

 

12. Day-care or nursery school record

 

FSM or RMI

 

 

 

 

Illustrations of many of these documents appear in Part 8 of the Handbook for Employers (M-274)

Form I-9 (Rev. 08/07/09) Y Page 5

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