Property Information Form PDF Details

For property owners and managers, having a comprehensive information form at their disposal is essential to keep track of important details about their investments. These details make up the story of your property - whether it's residential or commercial, how long you've owned it, what amenities are included in the area, and other pertinent information. That’s why a well-crafted Property Information Form helps lay down the foundation for any successful real estate transaction. Here we will break down everything you need to know regarding this essential document so that you can be prepared when navigating through your next big purchase!

QuestionAnswer
Form NameProperty Information Form
Form Length11 pages
Fillable?No
Fillable fields0
Avg. time to fill out2 min 45 sec
Other namesproperty information forms, property information form template, property information form pdf, property information form law society

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SELLER’S PROPERTY

INFORMATION FORM (3rd edition)

Address of the Property:

IMPORTANT NOTE TO SELLERS – PLEASE READ THIS FIRST

•Please complete this form carefully. If you are unsure how to answer the questions, ask your solicitor before doing so.

•This form in due course will be sent to the buyer’s solicitor and will be seen by the buyer who is entitled to rely on the information.

•For many of the questions you need only tick the correct answer. Where necessary, please give more detailed answers on a separate sheet of paper. Then send all the replies to your solicitor. This form will be passed to the buyer’s solicitor.

•The answers should be those of the person whose name is on the deeds. If there is more than one of you, you should prepare the answers together.

•It is very important that your answers are correct because the buyer is entitled to rely on them in deciding whether to go ahead. Incorrect or incomplete information given to the buyer direct through your solicitor or selling agent or even mentioned to the buyer in conversation between you, may mean that the buyer can claim compensation from you or even refuse to complete the purchase.

•If you do not know the answer to any question you must say so.

•The buyer takes the property in its present physical condition and should, if necessary, seek independent advise, e.g. instruct a surveyor. You should not give the buyer your views on the condition of the property.

•If anything changes after you fill in this questionnaire but before the sale is completed, tell your solicitor immediately. THIS IS AS IMPORTANT AS GIVING THE RIGHT ANSWERS IN THE FIRST PLACE.

•Please pass to your solicitor immediately any notices you have received which affect the property, including any notices which arrive at any time before completion of your sale.

•If you have a tenant, tell your solicitor immediately there is any change in the arrangement but do nothing without asking your solicitor first.

•You should let your solicitor have any letters, agreements or other documents which help answer the questions. If you know of any which you are not supplying with these answers, please tell your solicitor about them.

•Please complete and return the separate Fixtures, Fittings and Contents Form. It is an important document which will form part of the contract between you and the buyer. Unless you mark clearly on it the items which you wish to remove, they will be included in the sale and you will not be able to take them with you when you move.

•You may wish to delay the completion of the Fixtures, Fittings and Contents Form until you have a prospective buyer and have agreed the price.

Part 1 – to be completed by the seller 1. Boundaries

“Boundaries means any fence, wall, hedge or ditch which marks the edge of your property.

1.1Looking towards the house from the road, who either owns or accepts responsibility for the boundary:

(a) on the left?

WE DO

(b) on the right?

Please mark the appropriate box

NEXT DOOR SHARED NOT KNOWN

WE DO

(c) across the back?

NEXT DOOR

SHARED

NOT KNOWN

WE DO

NEXT DOOR

 

 

1.2If you have answered “not known”, which boundaries have you actually

repaired or maintained?

(Please give details)

SHARED

NOT KNOWN

1.3 Do you know of any boundary being

 

moved in the last 20 years?

(Please give details)

2. Disputes and complaints

2.1Do you know of any disputes or anything which might lead to a dispute about this or any neighbouring property?

2.2Have you received any complaints about anything you have, or have not, done as owner?

NO

YES: (PLEASE GIVE DETAILS)

 

 

 

 

 

 

 

 

 

 

 

 

NO

YES: (PLEASE GIVE DETAILS)

 

 

 

 

 

 

 

 

 

 

 

 

3. Notices

3.1Have you either sent or received any letters or notices which affect your property or the neighbouring property in any way (for example, from or to neighbours, the council or a

government department)?

NO

YES

COPY ENCLOSED

 

 

 

3.2Have you had any negotiations or discussions With any neighbour or any local or other Authority with affect the property in any way?

TO FOLLOW

LOST

NO

YES: (PLEASE GIVE DETAILS)

4.Guarantees

4.1Are there any guarantees or insurance policies of the following types:

(a)NHBC Foundation 15 or Newbuild?

NO

YES:

COPIES ENCLOSED

WITH DEEDS

LOST

 

 

 

 

 

(b)

Damp course?

 

 

 

 

 

 

 

 

 

NO

 

YES:

COPIES ENCLOSED

WITH DEEDS

LOST

 

 

 

 

 

 

(c)

Double glazing, roof lights, roof windows, glazed doors?

 

 

 

 

 

 

 

NO

 

YES:

COPIES ENCLOSED

WITH DEEDS

LOST

 

 

 

 

 

 

(d)

Electrical Work?

 

 

 

 

 

 

 

 

 

NO

 

YES:

COPIES ENCLOSED

WITH DEEDS

LOST

 

 

 

 

 

 

(e)

Roofing?

 

 

 

 

 

 

 

 

 

NO

 

YES:

COPIES ENCLOSED

WITH DEEDS

LOST

 

 

 

 

 

 

(f)

Rot or infestation?

 

 

 

 

 

 

 

 

 

NO

 

YES

COPIES ENCLOSED

WITH DEEDS

LOST

 

 

 

 

 

 

(g)

Central heating?

 

 

 

 

 

 

 

 

 

NO

 

YES

COPIES ENCLOSED

WITH DEEDS

LOST

 

 

 

 

 

 

(h)Anything similar, (e.g. cavity wall insulation, underpinning, indemnity policy?)

NO

YES

COPIES ENCLOSED

WITH DEEDS

LOST

(i)Do you have written details of the work done to obtain any of these guarantees?

NO

YES

COPIES ENCLOSED

WITH DEEDS

LOST

4.2Have you made or considered making Claims under any of these?

NO

YES: PLEASE GIVE DETAILS

4.3Do you have a maintenance or service agreement for the central heating system?

NO

YES:

COPIES ENCLOSED

WITH DEEDS

LOST

5 Services

(This section applies to gas, electrical and water supplies, sewerage disposal and telephone cables.)

5.1Please tick which services are connected to the property.

GAS

ELEC.

MAIN

MAIN

 

 

WATER

DRAINS

5.2Please supply a copy of

the latest water charge account and the sewerage account (if any)

5.3Is the water supply on a meter?

5.4Do any drains, pipes or wires for these cross any neighbour’s property?

5.5Do any drains, pipes or wires leading to any neighbour’s property cross your property?

TEL.

CABLE T.V.

SEPTIC TANK

 

 

CESS PIT

 

 

 

ENCLOSED

TO FOLLOW

 

 

 

 

NO

YES

 

 

NOT KNOWN

YES: (PLEASE GIVE

 

DETAILS

NOT KNOWN

YES: (PLEASE GIVE

 

DETAILS)

5.6Are you aware of any agreement or arrangement about any of these services?

NO

YES: (PLEASE GIVE DETAILS)

6 Sharing with the neighbours

6.1Are you aware of any responsibility to contribute to the cost of anything used jointly, such as the repair of a shared drive, boundary or drain?

6.2Do you contribute to the cost of of repair of anything used by the neighbourhood, such as the maintenance of a private road?

YES:(PLEASE GIVE DETAILS)

NO

YES

NO

6.3If so, who is responsible for organising the work and collecting the contributions?

6.4Please give details of all such sums paid or owing, and explain if they are paid on a regular basis

or only as and when work is required.

6.5Do you need to go on to any

Neighbouring property if you have to repair or decorate your building or maintain

any of the boundaries or any of the drains, pipes or wires?

YES

6.6If “Yes”, have you always been able to do so without objection by the neighbours.

YES

NO

NO: Please give details of any objection under the answer to question 2 (disputes and complaints)

6.7Do any of your neighbours need to come onto your land to repair or decorate their building or maintain their boundaries or any drains, pipes or wires?

YES

6.8If so, have you ever objected?

NO

NO

YES: Please give details of any objection under the answer to question 2 (disputes and complaints)

7 Arrangements and rights

7.1Is access obtained to any part of the property over private land, common land or a neighbour’s land?

If so, please specify.

7.2Has anyone taken steps to stop, complain about or demand payment for such access being exercised?

NO

YES: (PLEASE GIVE DETAILS

NO

7.3Are there any other formal or informal arrangements which you have over any of your neighbours’ property?

(Examples are for access or shared use)

YES

NO

YES: (PLEASE GIVE DETAILS)

7.4Are there any other formal or informal arrangements which someone else has over your property?

(Examples are for access or shared use)

NO

YES: (PLEASE GIVE DETAILS)

8 Occupiers

8.1Does anyone other than you live in the property?

NO

YES

If “NO” go to question 9.1.

If “YES” please give their full names and (if under 18) their ages.

8.2(a)(i) Do any of them have any right to stay on the property without your permission?

(These rights may have arisen without you realising, e.g. if they have paid towards the cost of buying the house, paid for improvements or helped you make your mortgage payments.)

NO

YES: (PLEASE GIVE DETAILS)

8.3(a)(ii) Are any of them tenants or lodgers?

8.2(b) Have they all agreed to sign the contract for sale agreeing to leave with you (or earlier)?

NO

YES: (Please give details and a copy of any Tenancy Agreement)

NO

YES: (PLEASE GIVE DETAILS)

9 Changes to the property

9.1Have any of the following taken place to the whole or any part of the property (including the garden) and if so, when?

(a)Building works (including

Loft conversions and conservatories)

NO

(b) Change of use

NO

(c) Sub-division

NO

(d) Conversion

NO

(e) Business activities

NO

YES: In the year……….

YES: In the year………..

YES: In the year…………

YES: In the year………….

YES: In the year………….

(f)Replacement windows, roof lights, Roof windows, glazed doors

NO

YES: In the year………….

If “YES” what consents were obtained under any restrictions in your title deeds?

(Note: The title deeds of some properties include clauses which are called “restrictive covenants”. These may, for example, forbid the owner of the property from carrying out any building work or from using it for business purposes or from parking a caravan or boat on it unless someone else (often the builder of the house) gives consent.

9.2Has consent under those restrictions been obtained for anything else done at the property

YES

9.3If any consent was needed but not obtained:

(a)Please explain why not:

(b)From whom should it have been obtained (Note: Improvements can affect council tax banding following a sale)

NO

10 Planning and building control

10.1Is the property used only as a private house

YES

NO: (PLEASE GIVE DETAILS)

10.2(a) Has the property been designated

as a Listed Building or the area designed as a Conservation Area? If so, when did this happen?

YES

NO

IN THE YEAR…….

 

 

 

10.2(b) Was planning permission, building regulation approval or listed building consent obtained for each of the changes mentioned in 9?

(Please list separately and supply copies of the relevant permissions and, where appropriate, certificates of completion).

NOT KNOWN

NO

YES

COPY ENCLOSED

TO FOLLOW

LOST

10.2(c) If any of the changes mentioned in 9.1 (f) have taken place, and the work completed after 1 April 2002, please supply either a FENSA certificate or a building regulation certificate.

NO

YES

COPY ENCLOSED

TO FOLLOW

 

 

 

 

LOST

11. Expenses

Have you ever had to pay for the use of the property?

(Note: Ignore council tax, water rates and gas, electricity,

and telephone bills. Disclose anything else: examples are the clearance of cesspool or septic tank, drainage rate, rent charge.)

(If you are selling a leasehold property details of the lease’s expenses should be included on the Seller’s Leasehold Information Form and not on this form.)

 

NO

YES: (PLEASE GIVE

 

 

DETAILS)

 

 

 

 

 

 

 

 

 

 

 

 

12. Mechanics of the sale

12.1Is this sale dependent on your buying another property?

YES

NO

12.2If “YES”, what stage have the negotiations reached?

12.3Do you require a mortgage?

YES

12.3If “YES”, has an offer been received and/or accepted or a mortgage certificate obtained?

NO

YES

NO

13. Deposit

Do you have the money to pay a 10% deposit on your purchase?

YES

NO

If “NO”, are you expecting to use the deposit paid by your buyer to pay the deposit on your purchase?

YES

NO

14. Moving date

Please indicate if you have any special requirement about a moving date.

(Note: This will not be fixed until contracts are exchanged i.e. have become binding. Until then you should

only make provisional removal arrangements.)

Signature(s)………………………………

…………………………………………….

Date:………………………………………

Part 11 – to be completed by the seller’s solicitor

A.Is the information by the seller in this form consistent with the information in your possession?

If “NO” please specify.

YES

B.Do you have any information in your possession to supplement to supplement the information provided by the seller?

If “YES” please specify.

NO

YES

NO

C.Is there an indemnity policy? If “YES” please supply a copy.

YES

NO

Reminder to solicitor

1.The Fixtures, Fittings and Contents Form should be supplied in addition to the information above.

2.Copies of all planning permissions, building regulations consents, certificates of completion, engineer’s certificates, guarantees, assignments, certificates and notices should be supplied with this form.

3.If the property is leasehold, also supply the Seller’s Leasehold Information Form.

Seller’s solicitor:

………………………………………………………………………

Date:

………………………………………………………………………

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The way to fill in property information form edition step 1

2. The third step is to submit these fields: Looking towards the house from, a on the left, b on the right, c across the back, If you have answered not known, NEXT DOOR, Please mark the appropriate box, SHARED NOT KNOWN, NEXT DOOR, SHARED NOT KNOWN, NEXT DOOR, SHARED NOT KNOWN, WE DO, WE DO, and WE DO.

WE DO, NEXT DOOR, and Please mark the appropriate box of property information form edition

Always be very careful while filling in WE DO and NEXT DOOR, since this is where a lot of people make some mistakes.

3. Your next stage is easy - fill in all of the fields in anything which might lead to a, Have you received any complaints, about anything you have or have, YES PLEASE GIVE DETAILS, and YES PLEASE GIVE DETAILS to complete the current step.

about anything you have or have, YES PLEASE GIVE DETAILS, and anything which might lead to a of property information form edition

4. Filling in notices which affect your property, YES, COPY ENCLOSED, Have you had any negotiations or, With any neighbour or any local or, TO FOLLOW, LOST, YES PLEASE GIVE DETAILS, Guarantees, Are there any guarantees or, NHBC Foundation or Newbuild, YES, COPIES ENCLOSED WITH DEEDS, LOST, and Damp course is crucial in the fourth stage - don't forget to spend some time and fill out each field!

NHBC Foundation or Newbuild, TO FOLLOW, and COPIES ENCLOSED WITH DEEDS of property information form edition

5. Lastly, this final part is precisely what you should finish prior to submitting the form. The fields in this instance include the next: YES, COPIES ENCLOSED WITH DEEDS, LOST, d Electrical Work, YES, COPIES ENCLOSED WITH DEEDS, LOST, Roofing, YES, COPIES ENCLOSED WITH DEEDS, LOST, Rot or infestation, YES, COPIES ENCLOSED WITH DEEDS, and LOST.

LOST, COPIES ENCLOSED WITH DEEDS, and d Electrical Work of property information form edition

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