How to Fill Out Form SBD 4

Form SBD 4 at a glance

What it is: SBD 4 Declaration of Interest: the bidder or his/her authorised representative declares his/her position in relation to the evaluating/adjudicating authority.

Where and when to file: The questionnaire must be completed and submitted with the bid.

Any legal person, including persons employed by the state, or persons having a kinship with persons employed by the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid.

A filled-in Form SBD 4 example: a bidder declares no interest

Form SBD 4 example filled out, example: a bidder declares no interest
Jane Ann Sample, a bidder, completes the SBD 4 Declaration of Interest. She is not employed by the state and lists one director in paragraph 3 for her company. The picture shows the filled form, and every value in it is made up. She answers NO to every question, so the particulars lines of paragraphs 2.7.1, 2.8.1, 2.9.1, 2.10.1 and 2.11.1 stay empty. The fillable form has no named YES / NO fields, so the example leaves those choices for you to mark. Nothing goes in the authority lines of paragraph 2.7.2 because she is not employed by the state, and the rows after the first in paragraph 3 are left blank because she is the only director.

How to fill out Form SBD 4, box by box

Full Name and Identity Number

Form SBD 4 example filled out, full Name and Identity Number

Enter the Full Name of bidder or his or her representative, the Identity Number, the Position occupied in the Company (director, trustee, shareholder), the Company Registration Number, the Tax Reference Number and the VAT Registration Number.

The names of all directors / trustees / shareholders / members, their individual identity numbers, tax reference numbers and, if applicable, employee / persal numbers must be indicated in paragraph 3.

Employed by the state

Form SBD 4 example filled out, employed by the state

2.7: Are you or any person connected with the bidder presently employed by the state? Mark YES or NO.

2.7.1 If so, furnish particulars. Enter the Name of person / director / trustee / shareholder/ member, the Name of state institution at which you or the person connected to the bidder is employed, the Position occupied in the state institution and any Other particulars.

Authority for outside work

Form SBD 4 example filled out, authority for outside work

2.7.2 If you are presently employed by the state, did you obtain the appropriate authority to undertake remunerative work outside employment in the public sector? Mark YES or NO.

2.7.2.1 If yes, did you attached proof of such authority to the bid document? Mark YES or NO. Failure to submit proof of such authority, where applicable, may result in the disqualification of the bid.

2.7.2.2 If no, furnish reasons for non-submission of such proof.

Business with the state

Form SBD 4 example filled out, business with the state

2.8 Did you or your spouse, or any of the company's directors / trustees / shareholders / members or their spouses conduct business with the state in the previous twelve months? Mark YES or NO. 2.8.1 If so, furnish particulars.

Relationship with a state employee

Form SBD 4 example filled out, relationship with a state employee

2.9 Do you, or any person connected with the bidder, have any relationship (family, friend, other) with a person employed by the state and who may be involved with the evaluation and or adjudication of this bid? Mark YES or NO. 2.9.1 If so, furnish particulars.

Relationship between another bidder and a state employee

Form SBD 4 example filled out, relationship between another bidder and a state employee

2.10 Are you, or any person connected with the bidder, aware of any relationship (family, friend, other) between any other bidder and any person employed by the state who may be involved with the evaluation and or adjudication of this bid? Mark YES or NO. 2.10.1 If so, furnish particulars.

Full details of directors, trustees, members and shareholders

Form SBD 4 example filled out, full details of directors, trustees, members and shareholders

3 Full details of directors / trustees / members / shareholders: for each, enter the Full Name, Identity Number, Personal Tax Reference Number and State Employee Number / Persal Number.

Declaration and signature

Form SBD 4 example filled out, declaration and signature

4 DECLARATION: write your name after I, THE UNDERSIGNED (NAME), to certify that the information furnished in paragraphs 2 and 3 is correct.

Sign on the Signature line and enter the Date, the Position and the Name of bidder.

I accept that the state may reject the bid or act against me in terms of paragraph 23 of the general conditions of contract should this declaration prove to be false.

More rules for Form SBD 4

"Shareholder" means a person who owns shares in the company and is actively involved in the management of the enterprise or business and exercises control over the enterprise.

Sources

[1] Form SBD 4 Declaration of Interest, served file (the Official source link on this page).

Sbd4 Form PDF Details

In the intricate landscape of bidding and procurement processes, transparency and honesty stand as pillars ensuring fair competition and the ethical allocation of projects. The SBD 4 form, formally known as the Declaration of Interest, plays a crucial role in maintaining this integrity within the bidding procedures, especially for engagements involving the state or government entities. This form is meticulously designed to uncover any potential conflicts of interest that may influence the evaluation and adjudication of bids. It requires bidders, including entities and individuals employed by the state or those with familial or business ties to state employees, to declare such relationships upfront. The comprehensive questionnaire within the form covers essential aspects like the full name and position of the bidder or their representative, company information including registration and tax details, and explicit inquiry into any state employment or business dealings with the state in the previous year. By compelling bidders to disclose connections with state-employed individuals who might be involved in the bid's assessment or awarding, the form aims to prevent favoritism and ensure that each bid is evaluated on its merit, capacity, and compliance with the required standards. Detailed directives compel the declaration of any interest in related companies and require truthful certification of the provided information, with stern warnings about the consequences of false declarations. Through this rigorous process, the SBD 4 form endeavors to create a fair, transparent, and competitive environment for public sector bidding.

QuestionAnswer
Form NameSbd4 Form
Form Length4 pages
Fillable?No
Fillable fields0
Avg. time to fill out1 min
Other namessbd forms download, sbd4, sbd 4 form, sbd 4 forms

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