In the intricacies of a property sale, the Seller Property Questionnaire (SPQ) emerges as a pivotal document, designed to provide comprehensive information from the seller to the buyer, ensuring transparency and helping to prevent disputes post-sale. This detailed questionnaire covers a range of topics crucial to the understanding and evaluation of property, inviting the seller to disclose information about boundaries, disputes or potential disputes, notices received or sent that affect the property, and guarantees or warranties on various aspects of the property ranging from construction to utilities. Additionally, it seeks details on the connected services, such as gas, electricity, water, and drainage, and enquires about any shared maintenance responsibilities for services or structural elements. The requirement for accuracy and completeness is stressed, with a clear warning that failure to disclose or the provision of misleading information could not only result in compensation claims but might also constitute a criminal offence. The SPQ underscores the importance of keeping the information updated until the sale is completed, thereby safeguarding both seller and buyer and ensuring a smooth transfer of property ownership.
| Question | Answer |
|---|---|
| Form Name | Seller Property Questionnaire Form |
| Form Length | 15 pages |
| Fillable? | No |
| Fillable fields | 0 |
| Avg. time to fill out | 3 min 45 sec |
| Other names | seller questionnaire template, sellers questionnaire form online, sellers questionnaire form, seller questionnaire real estate pdf |
SELLERS PROPERTY QUESTIONNAIRE
Property:
Seller:
Matter:
Please complete and return this questionnaire to us as soon as possible. Please circle the correct answers and provide any extra information, as requested.
If anything changes after you fill in this questionnaire, but before the sale is completed, you must tell us IMMEDIATELY. This is as important as giving the right answers in the first place.
You must disclose all matters affecting your property to avoid misrepresentation. If you do not, you may have to pay compensation to the buyer. Please note that giving false or misleading information could also constitute a criminal offence. Tell us if any of the information you have given changes.
If your property has the benefit of a Home Information Pack you may already have been asked to complete a Property Information Questionnaire. The following questions, although similar, do differ from those questions in the PIQ and should be answered as fully as possible as this information will be needed by your buyer and their lawyer.
1. Boundaries
“Boundaries” mean any fence, wall, hedge or ditch which marks the edge of your property. Looking towards the house from the road, who owns the boundary:
(i) on the left? |
We do |
Next door |
Shared |
Don’t |
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know |
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(ii) on the right? |
We do |
Next door |
Shared |
Don’t |
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know |
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(iii) at the back? |
We do |
Next door |
Shared |
Don’t |
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know |
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If the answer is `Don`t know`, please give |
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details of the boundaries that the seller has |
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actually repaired or maintained: |
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Note: `boundaries` mean any fence, wall, hedge or ditch which marks the edge of the property
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No
Does the seller know of any boundary being |
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Yes: Please give details |
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moved in the last 20 years? |
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2. Disputes |
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(i) Are you aware of any past or current |
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disputes, or anything which might lead to a |
No |
Yes: please give details |
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dispute with neighbours or others regarding |
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boundaries, rights of access or any other |
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matters relating to your property? |
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(ii) During the last three years have you |
No |
Yes: please give details |
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complained or had cause to complain about |
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the condition or the use of any adjoining or |
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neighbouring property? |
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3. Notices |
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Have you sent or received any letters or
notices, which affect your property in any
No
way (e.g. To or from neighbours, the council or a government department)?
Yes |
Copy |
To Follow |
Lost |
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Enclosed |
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4. Guarantees etc.
A. Are there any guarantees or insurance policies of the following types:
(i) NHBC (houses less than 10 years old) |
No |
Yes |
Copies |
With |
Lost |
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Enclosed |
Deeds |
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(ii) Damp Course? |
No |
Yes |
Copies |
With |
Lost |
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Enclosed |
Deeds |
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(iii) Double Glazing? |
No |
Yes |
Copies |
With |
Lost |
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Enclosed |
Deeds |
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(iv) Electrical Work? |
No |
Yes |
Copies |
With |
Lost |
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Enclosed |
Deeds |
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(v) Roofing? |
No |
Yes |
Copies |
With |
Lost |
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Enclosed |
Deeds |
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(vi) Timber Treatment? |
No |
Yes |
Copies |
With |
Lost |
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Enclosed |
Deeds |
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(vii) Legal Indemnity Policies (e.g. missing |
No |
Yes |
Copies |
With |
Lost |
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rights of way, or lost deeds)? |
Enclosed |
Deeds |
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2 |
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(viii) Central Heating? |
No |
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Yes |
Copies |
With |
Lost |
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Enclosed |
Deeds |
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(ix) Underpinning? |
No |
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Yes |
Copies |
With |
Lost |
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Enclosed |
Deeds |
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(x) Anything Similar? |
No |
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Yes |
Copies |
With |
Lost |
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Enclosed |
Deeds |
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No |
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Yes: Please give details of any claim |
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B. Have you made or considered making |
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already made or notified. |
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claims under any of these? |
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5. Services |
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A. Which of the following are connected to the mains: |
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(i) Gas? |
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Yes |
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No |
There is none |
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(ii) Electricity? |
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Yes |
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No |
There is none |
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(iii) Water? |
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Yes |
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No |
There is none |
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(iv) Drains? |
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Yes |
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No |
There is none |
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B. Is the property connected to the |
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Yes |
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No |
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telephone? |
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C. Is the water supply metered? |
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Yes |
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Not as far as we know |
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D. Please supply original or copy water bill |
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Enclosed |
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Lost |
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for your property. |
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No |
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Yes: Please give details |
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E. Have you ever paid towards the |
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maintenance of any shared pipes or drains? |
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Not as far as |
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Yes: Please give details |
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F. Do any pipes or wires for any services to |
we know |
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your property cross any neighbour’s |
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property? |
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Not as far as |
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Yes: Please give details |
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G. Do you know of any written documents |
we know |
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relating to the use of the drains to your |
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property? |
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Confirmed |
Not confirmed: Please |
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give details |
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H. Please confirm that all the domestic |
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services (including any central heating) |
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function adequately in your opinion |
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But no warranty as |
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to condition is |
But no warranty as to |
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given. The buyer |
condition is given. The |
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must rely on his |
buyer must rely on his |
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own inspection and |
own inspection and |
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test. |
test. |
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I. Have you spent any money on the |
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Yes: Please give details |
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No |
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maintenance or repair of the domestic |
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services other than in connection with the |
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normal day to day use? |
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J. Please confirm that all meters will be read |
No |
Yes: Please give details |
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upon completion and that the seller will not |
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apply for any of the services to be |
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disconnected up to or on completion |
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without prior reference to the buyer. |
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K. Have there been any difficulties regarding |
Yes |
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No |
connection of any services and/or any |
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recurrent difficulties with the provision of services to the property? If so please provide details
Service suppliers
Broadband
Supplier Name
Address
Phone Number
Email Address
Reference
Telephone
Supplier Name
Address
4
Phone Number
Email Address
Reference
Cable/Satellite
Supplier Name
Address
Phone Number
Email Address
Reference
Council Tax
Supplier Name
Address
Phone Number
5
Email Address
Reference
Electricity
Supplier Name
Address
Phone Number
Email Address
Reference
Gas
Supplier Name
Address
Phone Number
Email Address
6
Reference
Sewerage
Supplier Name
Address
Phone Number
Email Address
Reference
Water and drainage charge
Supplier Name
Address
Phone Number
Email Address
Reference
6. Facilities
A. Access rights
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(i) Are you aware of any rights (eg. access to |
No |
Yes: Please give details |
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the property, or to carry out repairs) which |
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exist over your property for the benefit of |
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other people? |
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(ii) If so, have you taken any steps to stop, |
No |
Yes: Please give details |
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complain about or demand payment for |
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such rights being exercised? |
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(iii) Do you need to cross over private land, |
No |
Yes: Please give details |
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common land or a neighbour’s land to gain |
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access to any part of your property? |
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(iv) If so, has any person taken steps to stop, |
No |
Yes: Please give details |
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complain about or demand payment for |
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such access being exercised? |
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B. Arrangements |
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Are there any other formal or informal |
No |
Yes: Please give details |
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arrangements which you have with your |
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neighbour’s? (e.g. Shared driveway) |
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C. Costs, contributions and carrying out repairs |
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(i) Do you contribute to the cost of anything |
No |
Yes: Please give details |
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used jointly, such as the repair of a shared |
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drive, boundary or drain? |
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(ii) Do you contribute to the cost of repair of |
No |
Yes: Please give details |
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anything used by the neighbourhood, such |
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as the maintenance of a private road? |
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(iii) Have you, or any previous owner of the |
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property carried out repair works on any |
No |
Yes: Please give details |
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shared drive, boundary, drain or private |
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road? |
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(iv) What work have you been asked to do |
Please give details below: |
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which has not yet been done? |
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(v) How much money have you contributed |
Please give details below: |
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to the cost of work done by others and |
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when? |
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(vi) Is a demand for your contribution to the |
No |
Yes: Please give details |
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cost of work done by others still outstanding?
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7. Occupiers
A.(i) Does anyone other than yourself live at |
No |
Yes |
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the property? |
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(ii) Please give their full names and (if under |
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Name |
Age |
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18 years old) their ages. |
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(iii) Do you believe any of them have any |
No |
Yes: If so, who? |
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interest in the property or any right to stay |
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on the property without your permission? |
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(These rights may have arisen without you |
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realising. e.g. If they have paid for |
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improvements or if they helped you buy the |
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house or they have no tenancy agreement.) |
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B. Do you know of any squatters on the |
No |
Yes: Please supply tenancy details |
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property, or occupiers without a tenancy |
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agreement, or anyone claiming informal |
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rights over the property for more than twenty years?
8. Changes to the Property
A. Have any of the following changes taken place to any part of the property (including the garden)? If yes, please give details and tell us when the changes happened.
(i) Building works (Eg. Conservatory, garage |
No |
Yes: Please give details |
or extension etc.) |
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(ii) Change of use |
No |
Yes: Please give details |
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(iii) Sub‐division into two or more properties |
No |
Yes: Please give details |
or flats |
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(iv) Conversion into a residential property |
No |
Yes: Please give details |
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(v) Use for business purposes |
No |
Yes: Please give details |
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9 |
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(vi) Installation of a central heating boiler |
No |
Yes: Please give details |
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(vii) Installation of solar panels |
No |
Yes: Please give details |
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(viii) Window replacement |
No |
Yes: Please give details |
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(ix) Electrical works |
No |
Yes: Please give details |
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(x) Any other building, engineering, mining |
No |
Yes: Please give details |
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or other operations carried out in, on, over |
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or under the property? |
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B. Planning and Building Regulation |
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Local authorities maintain the character of an area by regulating development. They do this by either granting or refusing planning consent for building work.
Local authorities control the quality of the building work to ensure a minimum safety standard of construction is met. They do this by either granting or refusing building regulation approval. The Building Regulation Completion Certificate is issued after inspecting the finished building work.
If you answered “Yes” to any of the questions in 8A, please supply copies of all:‐
(i) Planning consent(s) |
Attached |
Not Available |
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(ii) Building Regulation Approval(s) |
Attached |
Not Available |
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(iii) Building Regulation Completion |
Attached |
Not Available |
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Certificate(s) |
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(iv) Electrical Safety Certificate |
Attached |
Not Available |
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(v) Corgi Certificate |
Attached |
Not Available |
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(vi) Fensa Certificate |
Attached |
Not Available |
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If you have answered “Yes” to any of the questions in 8A or are sending us any copies referred to in 8B, please confirm whether:‐
(i) Has any condition on any planning |
No |
Yes: Please give details |
consent not been complied with? |
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(ii) Has any Planning Consents or Building |
No |
Yes: Please give details |
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Regulation Approvals been applied for and |
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refused? |
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(iii) Is the property a Listed Building? |
Yes |
No |
Not known |
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(iv) Is the property in a Conservation Area? |
Yes |
No |
Not known |
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C. Restrictions |
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The title deeds pf some properties contain “restrictive covenants” which limit what you can or cannot do as owner of the property. They may forbid the owner from carrying out building work or using the property for business purposes – unless someone else (often the builder of the property) gives consent.
Please note that consent required under a restrictive covenant is totally separate from any Planning consent or Building Regulation Approval and should be treated separately. (Planning Consents are dealt with in Section 8B above).
If you have answered “Yes” to any of the questions in 8A above:‐
(i) Do you know of any breach of restrictive |
No |
Yes: Please give details |
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covenant which affects the property? |
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(ii) Please supply a copy of the Consent |
Attached |
Not Applicable |
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required under any restrictive covenant |
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(iii)If No, and consent was required, please give details and answer questions (a)‐(c) below:
(a)Why was consent not obtained?
(b)From whom should consent have been obtained?
(c)Is there an indemnity policy in place of any missing consent?
Note: If consent should have been obtained under the restrictions and there is no evidence that it was obtained or there has been some problem with the title to the property or its rights, or a missing planning permission, building regulations approval or completion certificate, it is sometimes necessary to take out an indemnity policy to protect the owner of the property and the lender against a future claim.
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9. Other indemnities
Is there an indemnity policy for the property in relation to any matter, other than a policy for missing consents? (For example, defective title, chancel repair, maisonette indemnity policy).
Yes ………. |
No ……… |
Enclosed …….. To follow ……… |
If yes please give details and supply a copy of each policy
10. Party walls
Has any notice been received under the Party Wall Act 1996 in respect of any shared/party boundaries?
Yes …….. |
No ……… |
Enclosed …… |
To follow ………. |
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If yes please supply a copy and give details of |
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any works carried out or agreed. |
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11. Outgoings |
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A. What is the current annual water charge? |
£ __________________________ |
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B. Have you ever had to pay for the |
No |
Yes: Please give details |
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clearance of a cess pool or septic tank, |
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drainage charge, rent charge, cable TV, |
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Management Service Charge or anything |
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else for the use of the property? (Ignore |
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rates, water rates, Council Tax and gas, |
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electricity and phone bills). |
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12. Completion |
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Please confirm the sale proceeds will be |
Yes |
No: Please give details |
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sufficient to pay off all mortgages, and other |
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debt(s) secured on the property (eg. |
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business loan, car loan, Legal Aid charge etc). |
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13. Development on adjoining land
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No |
Yes: Please give |
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details |
Do you know of any proposed development on adjoining or neighbouring property or land?
But the buyer should |
But the buyer should |
reply on own |
rely on own enquiries |
enquires at Council in |
at Council in any |
any event |
event |
14. Radon Gas
Radon Gas is naturally present in the ground |
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in some parts of the country. Have you ever |
No |
Yes: Report attached |
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had any report carried out for the presence |
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of Radon Gas in your property? |
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15. Interests and Rights affecting the property
The Land Registry now require all new buyers to give details of any rights or interests for the benefits of other people which in reality affect the property they are buying, but are not revealed in the title documents.
If you are aware of any rights or interests affecting the property, or that are evident from an inspection of the property, then you must provide details.
Please read the following. If you believe that any of the rights and interests listed affect the property then tell us and let us have as much information as possible.
The more common types of rights or interests that may affect property
Please supply details. If none affect the property please leave blank
Lease(s) of part(s) of the property granted to others?
Will anyone who is currently in occupation of the whole or any part of the property remain in occupation following completion?
Rights to walk and/or drive across any part of the property?
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Services, i.e. pipes, wires or drains, that cross the property and are for the benefit of, or shared with, neighbouring properties?
Rights of Light – Have the neighbours ever complained that a building or tree on the property blocks the light to their property?
Are there any squatters (i.e. neither the legal owners or authorised by them) in possession of any part of the property or exercising rights over the property?
Are there any retaining walls or structures giving support to adjoining properties?
The more unusual types of rights or interests that may affect property
Please supply details. If none affect the property please leave blank
The right to take timber, crops, hay or anything similar from the property?
Where the property bounds a river or stream does anyone have fishing rights or any other rights relating to the bank or the water?
Shooting rights?
Grazing of sheep of cattle on the property?
Rights to mines or minerals that may lie under the property?
Liability to pay a rent charge or a chancel repair liability?
Any right or interest in the property that is not covered by any of the above?
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All legal owners must sign:
Signed: _____________________________ |
Date: _______________ |
Signed: _____________________________ |
Date: _______________ |
Signed: _____________________________ |
Date: _______________ |
Signed: _____________________________ |
Date: _______________ |
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