Sf 424A Form PDF Details

The SF 424A form, an integral tool for budget management within non-construction federal programs, enables organizations to meticulously plan and propose their budgetary needs to federal granting agencies. It facilitates a comprehensive breakdown of budget estimates across various categories, offering a glimpse into both the current and the projected financial landscape of a grant. The form is structured into sections that cover a broad spectrum of financial information, including a summary of the budget, detailed budget categories, non-federal resources, forecasted cash needs, estimated federal funds needed for the project's remainder, and other budget-related insights. Applicants are guided to provide estimates of federal and non-federal funding required for new or continuing projects, while also accounting for indirect costs and program income. The careful delineation of budget specifics, such as personnel expenses, equipment costs, and other direct charges, alongside expected contributions from non-federal sources, underscores the form's role in promoting transparency and efficiency in the utilization of federal funds. Importantly, the SF 424A must be completed in alignment with existing Federal grantor agency guidelines, which may stipulate how budget amounts should be showcased for different functions or activities within a program. This structured approach to budget reporting not only aids in the administrative review and oversight of funded projects but also ensures that applicants and grantor agencies share a common understanding of the financial aspects of proposed programs.

QuestionAnswer
Form NameSf 424A Form
Form Length4 pages
Fillable?No
Fillable fields0
Avg. time to fill out1 min
Other namessf 424 a, form sf 424, sf 424a form excel, sf 424a fillable form

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BUDGET INFORMATION - Non-Construction Programs

OMB Approval No. 0348-0044

SECTION A - BUDGET SUMMARY

 

Grant Program

 

Catalog of Federal

 

Estimated Unobligated Funds

 

New or Revised Budget

 

 

Function

 

Domestic Assistance

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

or Activity

 

Number

 

Federal

 

Non-Federal

Federal

 

Non-Federal

 

Total

 

(a)

 

(b)

 

(c)

 

(d)

(e)

 

(f)

 

(g)

1.

 

 

 

$

 

$

 

$

 

$

 

$

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5.

Totals

 

 

$

 

$

 

$

 

$

 

$

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SECTION B - BUDGET CATEGORIES

 

 

 

 

6.

Object Class Categories

 

 

 

GRANT PROGRAM, FUNCTION OR ACTIVITY

 

 

 

Total

(1)

(2)

 

(3)

(4)

 

(5)

 

 

 

 

 

 

 

a. Personnel

 

$

 

$

 

$

 

$

 

$

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

b. Fringe Benefits

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

c. Travel

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

d. Equipment

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

e. Supplies

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

f. Contractual

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

g. Construction

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

h. Other

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

i. Total Direct Charges (sum of 6a-6h)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

j. Indirect Charges

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

k. TOTALS (sum of 6i and 6j)

$

 

$

 

$

 

$

 

$

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7.

Program Income

 

$

 

$

 

$

 

$

 

$

 

 

 

 

 

 

 

 

 

 

 

 

 

Authorized for Local Reproduction

Previous Edition Usable

Standard Form 424A (Rev. 7-97) Prescribed by OMB Circular A-102

SECTION C - NON-FEDERAL RESOURCES

 

(a) Grant Program

 

(b) Applicant

(c) State

(d) Other Sources

(e) TOTALS

 

 

 

 

 

 

 

 

8.

 

 

$

 

$

$

$

 

 

 

 

 

 

 

 

9.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

11.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

12. TOTAL (sum of lines 8-11)

 

$

 

$

$

$

 

 

 

 

 

 

 

 

 

 

SECTION D - FORECASTED CASH NEEDS

 

 

 

 

 

 

 

 

 

 

 

 

Total for 1st Year

1st Quarter

2nd Quarter

3rd Quarter

4th Quarter

13.

Federal

 

 

 

 

 

 

$

$

 

$

$

$

 

 

 

 

 

 

 

 

 

 

 

14.

Non-Federal

 

 

 

 

 

 

 

 

 

 

 

 

 

15. TOTAL (sum of lines 13 and 14)

$

$

 

$

$

$

 

 

 

 

 

 

 

 

 

SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT

 

 

 

 

 

 

 

 

 

 

(a) Grant Program

 

 

 

FUTURE FUNDING PERIODS (Years)

 

 

 

 

(b) First

(c) Second

(d) Third

(e) Fourth

16.

 

 

$

 

$

$

$

 

 

 

 

 

 

 

 

17.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

18.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

19.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

20. TOTAL (sum of lines 16-19)

 

$

 

$

$

$

 

 

 

 

 

 

 

 

 

 

SECTION F - OTHER BUDGET INFORMATION

 

 

 

 

 

 

 

 

 

 

21.

Direct Charges:

 

 

22. Indirect Charges:

 

 

 

 

 

 

 

 

 

 

23.

Remarks:

 

 

 

 

 

 

Authorized for Local Reproduction

Standard Form 424A (Rev. 7-97) Page 2

INSTRUCTIONS FOR THE SF-424A

Public reporting burden for this collection of information is estimated to average 180 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0044), Washington, DC 20503.

PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.

General Instructions

This form is designed so that application can be made for funds from one or more grant programs. In preparing the budget, adhere to any existing Federal grantor agency guidelines which prescribe how and whether budgeted amounts should be separately shown for different functions or activities within the program. For some programs, grantor agencies may require budgets to be separately shown by function or activity. For other programs, grantor agencies may require a breakdown by function or activity. Sections A, B, C, and D should include budget estimates for the whole project except when applying for assistance which requires Federal authorization in annual or other funding period increments. In the latter case, Sections A, B, C, and D should provide the budget for the first budget period (usually a year) and Section E should present the need for Federal assistance in the subsequent budget periods. All applications should contain a breakdown by the object class categories shown in Lines a-k of Section B.

Section A. Budget Summary Lines 1-4 Columns (a) and (b)

For applications pertaining to a single Federal grant program (Federal Domestic Assistance Catalog number) and not requiring a functional or activity breakdown, enter on Line 1 under Column

(a)the Catalog program title and the Catalog number in Column

For applications pertaining to a single program requiring budget amounts by multiple functions or activities, enter the name of each activity or function on each line in Column (a), and enter the Catalog number in Column (b). For applications pertaining to multiple programs where none of the programs require a breakdown by function or activity, enter the Catalog program title on each line in Column (a) and the respective Catalog number on each line in Column (b).

For applications pertaining to multiple programs where one or more programs require a breakdown by function or activity, prepare a separate sheet for each program requiring the breakdown. Additional sheets should be used when one form does not provide adequate space for all breakdown of data required. However, when more than one sheet is used, the first page should provide the summary totals by programs.

Lines 1-4, Columns (c) through (g)

For new applications, leave Column (c) and (d) blank. For each line entry in Columns (a) and (b), enter in Columns (e), (f), and

(g)the appropriate amounts of funds needed to support the project for the first funding period (usually a year).

For continuing grant program applications, submit these forms before the end of each funding period as required by the grantor agency. Enter in Columns (c) and (d) the estimated amounts of funds which will remain unobligated at the end of the grant funding period only if the Federal grantor agency instructions provide for this. Otherwise, leave these columns blank. Enter in columns (e) and (f) the amounts of funds needed for the upcoming period. The amount(s) in Column (g) should be the sum of amounts in Columns (e) and (f).

For supplemental grants and changes to existing grants, do not use Columns (c) and (d). Enter in Column (e) the amount of the increase or decrease of Federal funds and enter in Column (f) the amount of the increase or decrease of non-Federal funds. In Column (g) enter the new total budgeted amount (Federal and non-Federal) which includes the total previous authorized budgeted amounts plus or minus, as appropriate, the amounts shown in Columns (e) and (f). The amount(s) in Column (g) should not equal the sum of amounts in Columns (e) and (f).

Line 5 - Show the totals for all columns used.

Section B Budget Categories

In the column headings (1) through (4), enter the titles of the same programs, functions, and activities shown on Lines 1-4, Column (a), Section A. When additional sheets are prepared for Section A, provide similar column headings on each sheet. For each program, function or activity, fill in the total requirements for funds (both Federal and non-Federal) by object class categories.

Line 6a-i - Show the totals of Lines 6a to 6h in each column.

Line 6j - Show the amount of indirect cost.

Line 6k - Enter the total of amounts on Lines 6i and 6j. For all applications for new grants and continuation grants the total amount in column (5), Line 6k, should be the same as the total amount shown in Section A, Column (g), Line 5. For supplemental grants and changes to grants, the total amount of the increase or decrease as shown in Columns (1)-(4), Line 6k should be the same as the sum of the amounts in Section A, Columns (e) and (f) on Line 5.

Line 7 - Enter the estimated amount of income, if any, expected to be generated from this project. Do not add or subtract this amount from the total project amount, Show under the program

SF-424A (Rev. 7-97) Page 3

INSTRUCTIONS FOR THE SF-424A (continued)

narrative statement the nature and source of income. The estimated amount of program income may be considered by the Federal grantor agency in determining the total amount of the grant.

Section C. Non-Federal Resources

Lines 8-11 Enter amounts of non-Federal resources that will be used on the grant. If in-kind contributions are included, provide a brief explanation on a separate sheet.

Column (a) - Enter the program titles identical to Column (a), Section A. A breakdown by function or activity is not necessary.

Column (b) - Enter the contribution to be made by the

Line 15 - Enter the totals of amounts on Lines 13 and 14.

Section E. Budget Estimates of Federal Funds Needed for Balance of the Project

Lines 16-19 - Enter in Column (a) the same grant program titles shown in Column (a), Section A. A breakdown by function or activity is not necessary. For new applications and continuation grant applications, enter in the proper columns amounts of Federal funds which will be needed to complete the program or project over the succeeding funding periods (usually in years). This section need not be completed for revisions (amendments, changes, or supplements) to funds for the current year of existing grants.

If more than four lines are needed to list the program titles, submit additional schedules as necessary.

applicant.

Column (c) - Enter the amount of the State’s cash and in-kind contribution if the applicant is not a State or State agency. Applicants which are a State or State agencies should leave this column blank.

Column (d) - Enter the amount of cash and in-kind contributions to be made from all other sources.

Column (e) - Enter totals of Columns (b), (c), and (d).

Line 12 - Enter the total for each of Columns (b)-(e). The amount in Column (e) should be equal to the amount on Line 5, Column (f), Section A.

Section D. Forecasted Cash Needs

Line 20 - Enter the total for each of the Columns (b)-(e). When additional schedules are prepared for this Section, annotate accordingly and show the overall totals on this line.

Section F. Other Budget Information

Line 21 - Use this space to explain amounts for individual direct object class cost categories that may appear to be out of the ordinary or to explain the details as required by the Federal grantor agency.

Line 22 - Enter the type of indirect rate (provisional, predetermined, final or fixed) that will be in effect during the funding period, the estimated amount of the base to which the rate is applied, and the total indirect expense.

Line 23 - Provide any other explanations or comments deemed necessary.

Line 13 - Enter the amount of cash needed by quarter from the grantor agency during the first year.

Line 14 - Enter the amount of cash from all other sources needed by quarter during the first year.

SF-424A (Rev. 7-97) Page 4

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Guidelines on how to complete sf424 forms step 1

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3. This next portion is focused on a Grant Program, b Applicant, c State, d Other Sources, e TOTALS, TOTAL sum of lines, SECTION D FORECASTED CASH NEEDS, Total for st Year, st Quarter, nd Quarter, Federal, NonFederal, TOTAL sum of lines and, rd Quarter, and SECTION E BUDGET ESTIMATES OF - fill in these blanks.

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e Fourth, Authorized for Local Reproduction, and SECTION E BUDGET ESTIMATES OF of sf424 forms

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