Sole Proprietorship Resolution Form PDF Details

The Sole Proprietorship Resolution form is a critical document for individuals owning and operating their businesses under a sole proprietorship model. It serves as a certification by the sole proprietor, asserting full ownership of the business and specifying authorized agents who can act on behalf of the business under various powers granted within the document. These agents are empowered to perform tasks such as opening bank accounts, endorsing checks, borrowing money, and handling transactions with the financial institution identified in the document. Crucially, the form details the specific powers granted to each agent, requirements for executing these powers, including the number of agent signatures needed, and any limitations on these powers. It further clarifies the ongoing validity of the resolution until a written notice of change is provided to the financial institution. This ensures a clear understanding between the proprietor, their agents, and the financial institution regarding who is authorized to make financial and operational decisions for the business. Additionally, this form plays a pivotal role in maintaining the separation of personal and business liabilities, a factor of immense importance for sole proprietors. The inclusion of a notarization option fortifies the document's legal standing, making it a powerful tool in the proprietor's financial management toolkit. By laying out a structured framework for delegation of authority within the business, the Sole Proprietorship Resolution form not only facilitates efficient operational workflow but also provides a safeguard for the proprietor against unauthorized actions by agents.

QuestionAnswer
Form NameSole Proprietorship Resolution Form
Form Length2 pages
Fillable?No
Fillable fields0
Avg. time to fill out30 sec
Other namessole proprietery resolution of authority, board of resolution for sole proprietor, sole proprietor resolution of authority form, sole proprietorship authorization letter

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SOLE PROPRIETORSHIP RESOLUTION OF AUTHORITY

Referred to in this document as "Financial Institution"

By:

Referred to in this document as "Proprietorship"

I,

 

 

, certify that I am the sole owner of the above named proprietorship, Federal Tax I.D. Number

 

 

, engaged in business under the trade name of

 

.

AGENTS Any Agent listed below, subject to any written limitations, is authorized to exercise the powers granted as indicated below:

 

Name and Title or Position

 

Signature

 

Facsimile Signature

 

 

 

 

 

(if used)

A.

 

X

 

X

 

B.

 

X

 

X

 

C.

 

X

 

X

 

D.

 

X

 

X

 

E.

 

X

 

X

 

F.

 

X

 

X

 

POWERS GRANTED (Attach one or more Agents to each power by placing the letter corresponding to their name in the area before each power. Following each power indicate the number of Agent signatures required to exercise the power.)

Indicate A, B, C, D, E, and/or F

Description of Power

(1)Exercise all of the powers listed in this resolution.

(2)Open any deposit or share account(s) in the name of the Proprietorship.

(3)Endorse checks and orders for the payment of money or otherwise withdraw or transfer funds on deposit with this Financial Institution.

(4)Borrow money on behalf and in the name of the Proprietorship, sign, execute and deliver promissory notes or other evidences of indebtedness.

(5)Endorse, assign, transfer, mortgage or pledge bills receivable, warehouse receipts, bills of lading, stocks, bonds, real estate or other property now owned or hereafter owned or acquired by the Proprietorship as security for sums borrowed, and to discount the same, unconditionally guarantee payment of all bills received, negotiated or discounted and to waive demand, presentment, protest, notice of protest and notice of non-payment.

(6)Enter into a written lease for the purpose of renting, maintaining, accessing and terminating a Safe Deposit Box in this Financial Institution.

(7)Other

.

Indicate number of signatures required

LIMITATIONS ON POWERS The following are the Proprietorship's express limitations on the powers granted under this resolution.

EFFECT ON PREVIOUS RESOLUTIONS This resolution supersedes resolution dated

 

. If not completed, all resolutions remain in effect.

CERTIFICATION OF AUTHORITY I further certify that the Proprietorship has, and at the time of adoption of this resolution had, full power and lawful authority to adopt the resolutions on page 2 and to confer the powers granted above to the person named who have full power and lawful authority to exercise the same.

Optional Notarization:

Subscribed and sworn to before me this

day of

 

.

Notary Public

In Witness Whereof I have subscribed my name to this document

on

 

(date).

(Type Name of Proprietor Below Signature)

-1985, 1997 Bankers Systems, Inc., St. Cloud, MN Form SPR-1 5/1/2003

(page 1 of 2)

As used in this agreement, "I" means the owner of the sole proprietorship designated on page one. The term "resolution" means this agreement or any other agreement granting authority to others to act on behalf of the Proprietorship. I warrant that I am the sole owner of the business whose trade name is designated on this resolution. If any other parties acquire an ownership interest in the business (for example if I were to include a partner in ownership or if I were to incorporate), or if the ownership is changed in any way and I do not notify the Financial Institution of that fact, I will remain fully liable personally in accordance with the terms of this resolution and any other agreements that I have signed. In consideration of the Financial Institution's acceptance of this account under the designated trade name, and/or for the purpose of cashing or negotiating checks, drafts or other negotiable instruments payable to the designated trade name, that I endorse in my name as owner, that are endorsed in the designated trade name, or by those authorized on page one as Agents, I agree that:

The Proprietorship named on this resolution resolves that,

(1)The Financial Institution is designated as a depository for the funds of the Proprietorship and to provide other financial accommodations indicated in this resolution.

(2)This resolution shall continue to have effect until express written notice of its rescission or modification has been received and recorded by the Financial Institution. Any and all prior agreements or resolutions adopted by the Proprietorship and certified to the Financial Institution as governing the operation of this proprietorship's account(s), are in full force and effect, until the Financial Institution receives and acknowledges an express written notice of its revocation, modification or replacement. Any revocation, modification or replacement of a resolution or agreement must be accompanied by documentation, satisfactory to the Financial Institution, establishing the authority for the changes.

(3)The signature of an Agent on this resolution is conclusive evidence of their authority to act on behalf of the Proprietorship. Any Agent, so long as they act in a representative capacity as an Agent of the Proprietorship, is authorized to make any and all other contracts, agreements, stipulations and orders which they may deem advisable for the effective exercise of the powers indicated on page one, from time to time with the Financial Institution, subject to any restrictions on this resolution or otherwise agreed to in writing.

(4)All transactions, if any, with respect to any deposits, withdrawals, rediscounts and borrowings by or on behalf of the Proprietorship with the Financial Institution prior to the adoption of this resolution are hereby ratified, approved and confirmed.

(5)I agree to the terms and conditions of any account agreement, properly opened by any Agent of the Proprietorship. I authorize the Financial Institution, at any time, to charge the Proprietorship for all checks, drafts, or other orders, for the payment of money, that are drawn on the Financial Institution, so long as they contain the required number of signatures for this purpose.

(6)I acknowledge and agree that the Financial Institution may furnish at its discretion automated access devices to Agents of the Proprietorship to facilitate those powers authorized by this resolution or other writings in effect at the time of issuance. The term "automated access device" includes, but is not limited to, credit cards, automated teller machines (ATM), and debit cards.

(7)I acknowledge and agree that the Financial Institution may rely on alternative signature and verification codes issued to or obtained from the Agent named on this resolution. The term "alternative signature and verification codes" includes, but is not limited to, facsimile signatures on file with the Financial Institution, personal identification numbers (PIN), and digital signatures. If a facsimile signature specimen has been provided on this resolution, (or that are filed separately by the Proprietorship with the Financial Institution from time to time) the Financial Institution is authorized to treat the facsimile signature as the signature of the Agent(s) regardless of by whom or by what means the facsimile signature may have been affixed so long as it resembles the facsimile signature specimen on file. I authorize each Agent to have custody of the Proprietorship's private key used to create a digital signature and to request issuance of a certificate listing the corresponding public key. The Financial Institution shall have no responsibility or liability for unauthorized use of alternative signature and verification codes unless otherwise agreed in writing.

Pennsylvania. The designation of an Agent does not create a power of attorney; therefore, Agents are not subject to the provisions of 20 Pa.C.S.A. Section 5601 et seq. (Chapter 56; Decedents, Estates and Fiduciaries Code) unless the agency was created by a separate power of attorney. Any provision that assigns Financial Institution rights to act on behalf of any person or entity is not subject to the provisions of 20 Pa.C.S.A. Section 5601 et seq. (Chapter 56; Decedents, Estates and Fiduciaries Code).

 

 

FOR FINANCIAL INSTITUTION USE ONLY

 

 

Acknowledged and received on

 

(date) by

 

(initials) l This resolution is superseded by resolution dated

.

Comments:

 

 

 

 

 

 

-1985, 1997 Bankers Systems, Inc., St. Cloud, MN Form SPR-1 5/1/2003

(page 2 of 2)

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Pay attention while filling in this document. Ensure that all necessary areas are completed properly.

1. Start completing your board resolution for sole proprietorship with a group of necessary blanks. Note all of the important information and ensure absolutely nothing is overlooked!

Filling out section 1 of sole proprietorship resolution

2. Immediately after the previous array of blank fields is filled out, go to type in the applicable details in all these - Endorse checks and orders for the, Borrow money on behalf and in the, Endorse assign transfer mortgage, Enter into a written lease for the, Other, LIMITATIONS ON POWERS, The following are the, EFFECT ON PREVIOUS RESOLUTIONS, This resolution supersedes, If not completed all resolutions, I further certify that the, Optional Notarization, In Witness Whereof I have, Subscribed and sworn to before me, and date.

sole proprietorship resolution conclusion process outlined (stage 2)

Always be very attentive when completing Enter into a written lease for the and Borrow money on behalf and in the, as this is the part in which most users make some mistakes.

3. This next step is mostly about day of, Notary Public, Type Name of Proprietor Below, Bankers Systems Inc St Cloud MN, and page of - fill out each one of these fields.

Completing section 3 in sole proprietorship resolution

4. This fourth paragraph arrives with these particular empty form fields to complete: FOR FINANCIAL INSTITUTION USE ONLY, Acknowledged and received on, date by, initials, This resolution is superseded by, and Comments.

Filling in segment 4 of sole proprietorship resolution

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