When employees in government sectors relocate due to an official transfer, the T.R. FORM NO. 21 becomes an essential document for managing their travel and moving expenses. Designed to detail the costs associated with government employees' transfers, this form covers a wide array of expenses — from the journey of the employee and their family members to the transportation of personal effects and private conveyance. It must be filled out in duplicate, ensuring one copy is used for payment while the other remains within office records. Key sections include the personal details of the transferring employee, breakdown of journey details including modes of transport and distances covered, as well as transportation charges for personal belongings. Additionally, it captures any advances drawn and contains a declaration by the employee affirming the accuracy of the information provided. On the flip side, Part B of the form is handled by the Bill Section, which calculates the net entitlement based on various allowances like travel fare, road mileage, and transfer incidentals, after accounting for any advance payments. The comprehensive nature of T.R. FORM NO. 21 not only facilitates a smooth transition for the employee but also ensures that all incurred costs are meticulously accounted for and reimbursed correctly.
| Question | Answer |
|---|---|
| Form Name | T.R. Form NO. 21 |
| Form Length | 4 pages |
| Fillable? | Yes |
| Fillable fields | 65 |
| Avg. time to fill out | 14 min |
| Other names | online ta, t r form no 21, ta da bill format, tr form 21 in word format |
T.R. FORM NO. 21
[See
Travelling Allowance Bill For Transfer
Note – This bill should be prepared in duplicate – one for payment and the other as office
copy |
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D.D.O. Code No.__________ |
Bill No. ___________________ Date ________ |
Grant No. _______________ |
Token/T.V. No. _____________ Date ________ |
Head of Account Code No. ________ |
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______________________________ |
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PART A (To be filled up by Government employee)
1.Name
2.Designation
3.Pay
4.Headquarters
(a)Old
(b)New
5.Residential address
(a)Old
(b)New
6.Particulars of the members of the family as on the date of transfer [VIDE T.R. ___]
Serial No. |
Name |
Age |
Relationship with the |
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7.Details of journey(s) performed by the Government employee as well as members of his/her family.
Departure |
Arrival |
Modeof travel and |
class of accommodationused |
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Fareof the entitled class |
Distancein kms. by road |
Remarks(Difference of column8 and 9 and whetherapproved by competentauthority withorder no. and date) |
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Classto which entitled |
No.of fares with Ticket No. |
Fare paid |
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Rs. P. |
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8.Transportation charges of personal effects. (Money receipts to be attached)
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Station |
Weight in |
Rate |
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Amount |
Remarks |
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From |
To |
Kgs. |
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Names of places
From To
Fare paid Rs. P.
Certified that the information, as given above, is true to the best of my knowledge and belief.
() Signature of the Government employee Date_________________________
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Below Rupees __________________________________________ only
PART B (To be filled in the Bill Section)
The net entitlement on account of traveling allowance works out to Rs._____________ as
detailed below:
Rs. P.
(a)Railway/air bus/steamer fare
(b)Road mileage for _____kms @ ___ p.km
(c)Transfer grant
(d)Transfer incidentals (DA for _____ days @ Rs. ____ per day)
(e)Transportation of personal effects
(f)Transportation of private conveyance Gross amount … … … … …
(g)Less amount of advance(s) if any, drawn VIDE voucher(s) No. ________________
date ____________________________
Please pay Net amount … … |
Rs. |
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(in words) |
Rupees |
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__________________________only. |
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2. Allotment received |
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Rs. __________ |
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Progressive Expenditure Rs. __________ |
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(including this bill) |
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Balance available |
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Rs. __________ |
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Please pay to self by open cheque / |
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Account Payee cheque in favour of |
___________________________ |
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Bill clerk |
Accountant |
Signature of Drawing & Disbursing Officer |
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Countersigned |
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Signature of Controlling Officer |
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For use at the Treasury |
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Examined and entered. |
Pay Rs. _______ (Rupees ___________________________) only |
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(in words) |
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as per endorsement of the Drawing & Disbursing Officer |
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Accountant/J.A.O. |
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T.O./A.T.O./P.A.O./A.P.A.O. |
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Dated ____________20__
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For use at the Office of the Accountant General (Audit), West Bengal
Admitted Rs.___________________
Objected Rs.___________________ for reasons stated below.
Dated _______________20__ |
Auditor |
S.O./A.A.O./Audit Officer |
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