Transnet Supplier Declaration/Application
THE FINANCIAL DIRECTOR OR COMPANY SECRETARY:
Transnet Vendor Management has received a request to load your company on to the Transnet vendor database. Please furnish us with the following to enable us to process this request:
a)Complete the “Supplier Declaration Form” (SDF) on page 2 of this letter
b)Original cancelled cheque OR letter from the bank verifying banking details (with bank stamp)
c)Certified copy of Identity document of Shareholders/Directors/Members (where applicable)
d)Certified copy of certificate of incorporation, CM29 / CM9 (name change)
e)Certified copy of share Certificates of Shareholders, CK1 / CK2 (if CC)
f)A letter with the company’s letterhead confirming physical and postal addresses
g)Original or certified copy of SARS Tax Clearance certificate and VAT registration certificate
h)A signed letter from the Auditor / Accountant confirming most recent annual turnover and percentage black ownership in the company AND/OR BBBEE certificate and detailed scorecard from an accredited rating agency (SANAS member).
i)Complete the Transnet Supplier Code of Conduct form on the following website: www.transnet-supplier.net
j)Valid IRP 30 exemption certificate
k)A copy of a recent months EMP 201 form
l)Declaration that at least 3 employees are on a full time basis
m)Declaration in terms of 80% of income
Failure to submit the above documentation will delay the vendor creation process.
Where applicable, the respective Transnet Operating Division processing your application may request further information from you.
The Service Provider warrants that the details of its bank account (“the nominated account”) provided herein are correct and acknowledges that payments due to the Supplier will be made into the nominated account. If details of the nominated account should change, the Service Provider must notify Transnet in writing of such change, failing which any payments made by Transnet into the nominated account will constitute a full discharge of the indebtedness of Transnet to the Supplier in respect of the payment so made. Transnet will incur no liability for any payments made to the incorrect account or any costs associated therewith. In such event, the Service Provider indemnifies and holds Transnet harmless in respect of any payments made to an incorrect bank account and will, on demand, pay Transnet any costs associated herewith.
IMPORTANT NOTES:
a)If your annual turnover is less than R5 million, then in terms of the DTI codes, you are classified as an Exempted Micro Enterprise (EME). If your company is classified as an EME, please include in your submission, a signed letter from your Auditor / Accountant confirming your company’s most recent annual turnover is less than R5 million and percentage of black ownership and black female ownership in the company AND/OR BBBEE certificate and detailed scorecard from an accredited rating agency (e.g. permanent SANAS Member), should you feel you will be able to attain a better BBBEE score.
b)If your annual turnover is between R5 million and R35million, then in terms of the DTI codes, you are classified as a Qualifying Small Enterprise (QSE) and you claim a specific BBBEE level based on any 4 of the 7 elements of the BBBEE score-card, please include your BEE certificate in your submission as confirmation of your status.
NB: BBBEE certificate and detailed scorecard should be obtained from an accredited rating agency (e.g. permanent SANAS Member).
c)If your annual turnover is in excess of R35million, then in terms of the DTI codes, you are classified as a Large Enterprise and you claim a specific BEE level based on all seven elements of the BBBEE generic score- card. Please include your BEE certificate in your submission as confirmation of your status.
NB: BBBEE certificate and detailed scorecard should be obtained from an accredited rating agency (permanent SANAS Member).
d)The supplier to furnish proof to the procurement department as required in the Fourth Schedule of the Income Tax Act. 58 of 1962 whether a supplier of service is to be classified as an “employee”, ”personal service provider” or “labour broker”. Failure to do so will result in the supplier being subject to employee’s tax.
e)No payments can be made to a vendor until the vendor has been registered, and no vendor can be registered until the vendor application form, together with its supporting documentation, has been received and processed.
f)From 1 February 2010 only BBBEE certificates issued by SANAS accredited verification agencies will be valid. Any BBBEE certificate issued by a non–accredited verification agency prior to 1 February 2010 will remain valid for 12 months from the date of issue.
Please return the completed Supplier Declaration Form (SDF) together with the required supporting documents and annexure mentioned above to the Transnet Official who is intending to procure your company’s services/products
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