Transnet Job Application Form – Fill Out and Use This PDF

Transnet Supplier Declaration/Application

THE FINANCIAL DIRECTOR OR COMPANY SECRETARY:

Transnet Vendor Management has received a request to load your company on to the Transnet vendor database. Please furnish us with the following to enable us to process this request:

a)Complete the “Supplier Declaration Form” (SDF) on page 2 of this letter

b)Original cancelled cheque OR letter from the bank verifying banking details (with bank stamp)

c)Certified copy of Identity document of Shareholders/Directors/Members (where applicable)

d)Certified copy of certificate of incorporation, CM29 / CM9 (name change)

e)Certified copy of share Certificates of Shareholders, CK1 / CK2 (if CC)

f)A letter with the company’s letterhead confirming physical and postal addresses

g)Original or certified copy of SARS Tax Clearance certificate and VAT registration certificate

h)A signed letter from the Auditor / Accountant confirming most recent annual turnover and percentage black ownership in the company AND/OR BBBEE certificate and detailed scorecard from an accredited rating agency (SANAS member).

i)Complete the Transnet Supplier Code of Conduct form on the following website: www.transnet-supplier.net

j)Valid IRP 30 exemption certificate

k)A copy of a recent months EMP 201 form

l)Declaration that at least 3 employees are on a full time basis

m)Declaration in terms of 80% of income

Failure to submit the above documentation will delay the vendor creation process.

Where applicable, the respective Transnet Operating Division processing your application may request further information from you.

The Service Provider warrants that the details of its bank account (“the nominated account”) provided herein are correct and acknowledges that payments due to the Supplier will be made into the nominated account. If details of the nominated account should change, the Service Provider must notify Transnet in writing of such change, failing which any payments made by Transnet into the nominated account will constitute a full discharge of the indebtedness of Transnet to the Supplier in respect of the payment so made. Transnet will incur no liability for any payments made to the incorrect account or any costs associated therewith. In such event, the Service Provider indemnifies and holds Transnet harmless in respect of any payments made to an incorrect bank account and will, on demand, pay Transnet any costs associated herewith.

IMPORTANT NOTES:

a)If your annual turnover is less than R5 million, then in terms of the DTI codes, you are classified as an Exempted Micro Enterprise (EME). If your company is classified as an EME, please include in your submission, a signed letter from your Auditor / Accountant confirming your company’s most recent annual turnover is less than R5 million and percentage of black ownership and black female ownership in the company AND/OR BBBEE certificate and detailed scorecard from an accredited rating agency (e.g. permanent SANAS Member), should you feel you will be able to attain a better BBBEE score.

b)If your annual turnover is between R5 million and R35million, then in terms of the DTI codes, you are classified as a Qualifying Small Enterprise (QSE) and you claim a specific BBBEE level based on any 4 of the 7 elements of the BBBEE score-card, please include your BEE certificate in your submission as confirmation of your status.

NB: BBBEE certificate and detailed scorecard should be obtained from an accredited rating agency (e.g. permanent SANAS Member).

c)If your annual turnover is in excess of R35million, then in terms of the DTI codes, you are classified as a Large Enterprise and you claim a specific BEE level based on all seven elements of the BBBEE generic score- card. Please include your BEE certificate in your submission as confirmation of your status.

NB: BBBEE certificate and detailed scorecard should be obtained from an accredited rating agency (permanent SANAS Member).

d)The supplier to furnish proof to the procurement department as required in the Fourth Schedule of the Income Tax Act. 58 of 1962 whether a supplier of service is to be classified as an “employee”, ”personal service provider” or “labour broker”. Failure to do so will result in the supplier being subject to employee’s tax.

e)No payments can be made to a vendor until the vendor has been registered, and no vendor can be registered until the vendor application form, together with its supporting documentation, has been received and processed.

f)From 1 February 2010 only BBBEE certificates issued by SANAS accredited verification agencies will be valid. Any BBBEE certificate issued by a non–accredited verification agency prior to 1 February 2010 will remain valid for 12 months from the date of issue.

Please return the completed Supplier Declaration Form (SDF) together with the required supporting documents and annexure mentioned above to the Transnet Official who is intending to procure your company’s services/products

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i)Supplier Declaration Form

Company Trading Name

Company Registered Name

Did your company previously operate under another name?

Yes

No

If YES state the previous name below

Trading Name

Registered Name

Company Registration Number Or ID

Number If A Sole Proprietor

Form of entity

CC

Trust

Pty Ltd

Limited

Partnership

Sole Proprietor

Is your company VAT Registered?

Yes

No

Exempt

If Yes, state VAT Registration Number

If No or Exempt, state reason

Bank Name

Bank Account Number

Company Physical Address

Code

Company Postal Address

Code

Company Telephone number

Company Fax Number

Company E-Mail Address

Company Website Address

Contact Person

Designation

Telephone

Email

Last Financial Year Annual Turnover

<R1Million

R1-R5Million

R5-R35Million

>R35Million

Indicate using a ‘X’ the business sector in

which your company is involved/operating

Agriculture

Manufacturing

Electricity, Gas and Water

Retail, Motor Trade and Repair Services

Catering, accommodation and Other Trade

Community, Social and Personal Services

Mining and Quarrying

Construction

Finance and Business Services

Wholesale Trade, Commercial Agents and

Allied Services

Transport, Storage and Communications

Other (Specify)

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Annexure A

Labour Broker Questionnaire

In order for Transnet not to classify you as a “labour broker” as defined in the Fourth Schedule to the Act, you need to provide Transnet with a valid IRP 30 exemption certificate.

Yes No

1. Do you have a valid IRP 30 exemption certificate?

If "yes", you will not be regarded as an “employee” for employees’ tax purposes. Payments made to you will not be subjected to PAYE, UIF or SDL.

If” no", you will be regarded as an “employee” for employees’ tax purposes. Payments made to you will be subject PAYE, UIF and SDL. Normal tax tables will apply

For admin purposes only:

Yes/No

Labour broker exempt therefore not an employee and no PAYE to be deducted ( Accounts Payable)

Labour broker without an IRP 30 exemption certificate therefore regarded as an employee and PAYE must be withheld (HR/Payroll)

Certified copy of IRP30 exemption certificate received?

Name			Signature
Position			Date

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Annexure B

Independent Contractor’s Questionnaire

In order for Transnet to determine whether you are an “independent contractor” as defined in the Fourth Schedule to the Act, you are required to answer the following questions by marking the appropriate column with an X. The answers supplied will be used to determine whether Transnet is obliged to deduct employees’ tax from any payment due to you.

Yes

No

1.) Do you employ three or more full-time employees (excluding “connected persons” in relation to yourself)?

If “yes”, please provide the following documentation;

–A copy of a recent months EMP 201 form;

–A declaration that at least 3 employees are on a full time basis engaged in the business of rendering the services and are not connected persons.

If the above documentation is provided, payments made to you will not be subject to PAYE, UIF or SDL. No need to proceed to questions 2 and 3. If “no”, please proceed to question 2.

2.) Will you render your services mainly at the premises of Transnet?

If “no”, you will be regarded as an independent contractor for employees’ tax purposes. Payments made to you will not be subject to PAYE, UIF or SDL. No need to proceed to question 3. If “yes”, please proceed to question 3.

3.) Will you be working under the supervision and control of Transnet as to the manner in which your duties are performed or as to the hours you are required to work?

If “no”, you will be regarded as an independent contractor for employees’ tax purposes. Payments made to you will not be subject to PAYE, UIF or SDL.

If “yes”, you will not be regarded as an independent contractor for employees’ tax purposes and payments to you will be subject to employees’ tax. Normal tax tables will apply.

4.) Is the contractor required to work for a period of 22 hours or more per week?

If the answer is “yes” the person will be regarded as being in standard employment and payments made to employee will be subject to employees’ tax in accordance with the tax tables for natural persons.

5.) Is the contractor required to work at least 5 hours a day, but Transnet will not pay the contractor more than R208 for that day? If the answer is “yes” employees’ tax should not be withheld.

6.) Will the contractor be working for less than 22 hours for Transnet, but Transnet will be their only employer?

If the answer is “yes” a written declaration should be supplied to Transnet to the effect that Transnet will be the only employer of the contractor. The contractor is in standard employment and employees’ tax needs to be withheld in accordance with the tax tables for natural persons.

7.) Will Transnet expect the contractor to work for a period of less than 22 hours per week? If the answer is “yes” the contractor is in non-standard employment and employees’ tax needs to be withheld at a flat rate of 25%.

8.) Will the contractor be allowed to work for any other employer while performing duties for Transnet? If the answer is “no” the contractor needs to provide Transnet with a written declaration to the effect that Transnet is its only employer. If contractor can supply such declaration it will be regarded as being in standard employment and employees’ tax must be calculated in accordance with the tax tables for natural persons.

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For admin purposes only:

Yes/No

Independent contract – Not a employee, therefore no PAYE to be deducted (Accounts Payable)

Not an independent contractor – Regarded as an employee, therefore PAYE must be withheld (HR/Payroll)

Declaration in term of 3 or more employee’s received?

If not an independent contractor determine whether in standard employment or non-standard employment

Name			Signature
Position			Date

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Annexure C

Company /Close Corporation / Trust Questionnaire

In order for Transnet to evaluate whether the supplier is a “Personal Service Provider” as defined in the Fourth Schedule to the Act, the supplier must answer the following questions by marking the appropriate column with an X. The answers supplied will be used to determine whether Transnet is obliged to deduct employees’ tax from any payment due to the supplier.

Yes No

1.) Does your company/close corporation or trust employ three or more full-time employees (other than shareholders, members or connected persons) on a full time basis?

If “yes” please provide the following documentation;

-A copy of a recent months EMP 201 form;

-A declaration that at least 3 employees are on a full time basis engaged in the business of rendering the services and are not connected persons).

If the above documentation is provided, payments to be made will not be subject to PAYE, UIF or SDL. No need to complete questions 2 – 7.

If the above documentation cannot be provided, please continue in completing this form. If the answer is “no”, please proceed to the next question.

2.) Where your organisation is a company, will a shareholder (20% or more) or a “connected person” in relation to such shareholder/s provide the services to Transnet?

Where your organisation is a close corporation, will a member or a “connected person” in relation to such member/s provide the services to Transnet?

Where your organisation is a trust, will a beneficiary or a “connected person” in relation to such trust provide the services to Transnet?

If your answer is “yes” to any one of the above questions, you need to complete each of the remaining questions.

If your answer is “no”, the payments made to the company will not be subject to PAYE, UIF or SDL.

3.) Would the person supplying the services to Transnet be regarded as an employee of Transnet if the services were rendered directly to Transnet, notwithstanding that the services are rendered via a company, close corporation or trust?

If the answer is “yes”, the company/ close corporation or trust is a “personal service provider” and payments made to the company, close corporation or trust are subject to PAYE and SDL. If the answer is “no”, please continue in completing this form.

4.) Will the person rendering the services to Transnet render such services mainly at the premises of Transnet and will such person be working under the supervision and control of Transnet as to the manner in which such person’s duties are performed?

If the answer is “yes”, the company/ close corporation or trust is a “personal service provider” and payments made to the company/close corporation or trust are subject to PAYE and SDL.

If the answer is “no” please continue in completing this form.

5.) Will your company/ close corporation or trust derive more than 80% of its income during the year of assessment from any one client?

If the answer is “yes” the company/ close corporation or trust is a “personal service provider” and payments to the company/ close corporation or trust be will be subject to PAYE and SDL .If the answer is “no”, you should provide Transnet with a written declaration. If a written declaration is provided, no employees’ tax will be deducted from payments to be made the company/close corporation or trust.

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For Admin purpose only:

Personal Service Provider – Not regarded as an employee, therefore no PAYE to be deducted (Accounts Payable)

Personal Service Provider regarded as an employee, therefore PAYE must be withheld (HR/Payroll)

Declaration in terms of 3 or more employee’s received?

Declaration in terms of 80%of income?

Name		Signature
Position		Date

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