Ups Air Waybill – Fill Out and Use This PDF

I.Introduction

U S A G E I N S T R U C T I O N S

Use this Air Waybill form for domestic shipments of any size or value, and international shipments valued at less than U.S. $2,500. For international shipments over U.S. $2,500, complete a Shipper's Letter of Instructions.

Properly completed paperwork helps us to process and deliver your shipments faster.

Please be sure that all information is complete and accurate.

Clicking on the Air Waybill's individual sections will take you to a description of what type of information needs to appear in that area when you are completing an actual Air Waybill form.

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II.Section One

S H I P P E R ’ S I N F O R M A T I O N

1A. “ACCOUNT NUMBER”

If you are to receive and pay the invoice (or if you have automatic third party billing), your nine-digit UPS Supply Chain Solutions Account Number must appear in the "Shipper's UPS Supply Chain Solutions Account Number" box.

1B. “FROM (YOUR NAME)”

Insert your name (first and last) here.

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1C. “PHONE NUMBER”

This is very important. Please list a phone number where we can reach someone if needed.

1D. “COMPANY NAME”

Insert Shipper's Company Name here.

1E. “SHIPPER'S ADDRESS”

Insert shipper's complete address here.

1F. “ZIP/POSTAL CODE”

Please insert shipper's zip/postal code here. This information is required.

1G. “REFERENCE NUMBER”

Insert the Shipper's Reference Number here. The first Thirty Characters will appear on the UPS Supply Chain Solutions invoice.

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III.Section Two

C O N S I G N E E ’ S I N F O R M A T I O N

2A. “ACCOUNT NUMBER”

If the consignee (receiver of the shipment) is to receive and pay the invoice then the consignee's nine-digit UPS Supply Chain Solutions Account Number must appear in the "Consignee's UPS Supply Chain Solutions Account Number" box.

2B. “TO (CONTACT NAME)”

Please insert contact (first and last) name.

2C. “PHONE NUMBER”

Important: please list a phone number where we can reach someone if needed.

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2D. “COMPANY NAME”

Insert Consignee's Company Name here.

2E. “CONSIGNEE'S ADDRESS”

Insert consignee's complete address here.

2F. “ZIP/POSTAL CODE”

Please insert consignee's zip/postal code here. This information is required.

2G. “CONSIGNEE'S REFERENCE NUMBER”

Insert the Consignee's Reference Number here. The first Twenty Characters will appear on the UPS Supply Chain Solutions invoice.

2H. “COUNTRY”

Insert the Consignee's country (Destination Country) here.

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IV. Section Three

S E R V I C E S

Please mark the appropriate box with an "X" next to the service you want. For U.S. and Canada shipments, if you do not specify the type of service required, your shipment will receive Next Day AM Service where available and will be charged the appropriate rate.

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V.Section Four

S H I P M E N T D E T A I L S

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4A. “DESCRIPTION”

A description should be given for all shipments. Dangerous Goods or other restricted or high value commodities must be described in this section.

4B. “TOTAL PIECES”

Please indicate the total number of packages in your shipment.

4C. “TOTAL WEIGHT”

Indicate the total weight of your shipment, and mark "X" in the appropriate pounds or kilos box.

4D. “SKID INFORMATION”

If your shipment is palletized, please indicate the number of skids and the total number of pieces of the shipment.

4E. “SPECIAL INSTRUCTIONS”

Please list any special handling instructions in this space.

4F. “HANDLING INSTRUCTIONS”

Mark the appropriate box with an "X" next to your special handling requirement, if applicable.

4G. “AUTHORIZATION/CONFIRMATION NUMBER”

Please insert any authorization/confirmation number given to you by UPS Supply Chain Solutions personnel. This authorization/confirmation number is very important as it will ensure billing accuracy.

4H. “INTERNATIONAL CUSTOMS VALUE”

For shipments that are destined to another country (Non-U.S.) or Puerto Rico, enter the selling price or replacement cost (even if not sold or for resale). Please specify the currency of this Customs Value.

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