Breach of Contract Cease and Desist Letter

With every contract, there is a chance that it will be breached or broken. A breach of contract is when the terms and conditions set by a contract have not been met. In many cases, one party has failed to promise or provide something. When making a contract, you should be prepared for what to do in case there’s a breach of contract.

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What Is a Breach of Contract Cease and Desist Letter?

When dealing with a broken contract, a breach of contract letter is the first step to resolving the matter. It’s used before a potential lawsuit in a break of contract. This letter will outline the breach and provide a resolution and date.

The cease and desist letter template should cover a material breach of agreement or action that destroys the contract. A material breach is a serious violation of a contract and harms at least one of the parties. When a material breach occurs, the non-breaching party may not have to continue to follow the agreement.

This letter should not be written in a demanding or accusing tone. It should be formal and businesslike. Think of whattone you would want to be presented in court if this letter precedes a lawsuit. Having a formal matter-of-fact tone will also preserve any business relationship that you have with the other party.

A breach of contract letter can offer many different solutions to the breach. Some letters are very detailed with a specific outline of what the resolution is. Others can ask for a call to talk or mediation to work to a resolution. The resolution you want will depend on the agreement and the relationship you have with the other party.

When to Use the Letter

A breach of contract letter is used when you want to take action in a breach of contract. A letter is the first step in filing a lawsuit. A letter should also be used when the breach is material and there is proof that the contract has been broken.

Since the letter will also list at least one way to resolve the issue, you should also be prepared to meet with the other party. When you send this letter you should be prepared for any result, from mediation to court.

What to Include in a Breach of Contract Letter

A breach of contract letter template will ensure that you include the necessary aspects of the letter. As the letter may be used in a court, you want to include everything.

1. Name and Address of Sender

You will need to include your name and address so the other party knows who’s contacting them and how to reach back.

2. Date of Notice

Include the date as this will be important in any future legal proceedings.

3. Description of the Breach

The description should include the name of the agreement and the date it was signed. You must include what part of the contract was breached and how it affected you.

4. Offer to Cure

The sample will have spaces to include a date for the receiving party to send a written confirmation. You will also need to include the cure or resolution to the breach.

How to Send the Letter

Since a breach of contract letter is a process from the original contract, it is a legal process and you need to follow some procedures to ensure everything is correct. Having everything done correctly will help your case if it goes to court.

1. Get the Original Contract

When you suspect that a breach of an agreement has occurred, you will want to read the original contract. You want to be firm that the agreement was broken and what the repercussions are.

2. Gather Evidence of a Breach

Evidence of a breach should be sufficient to stand in court and prove a significant impact. A third party can also be used to prove a violation and its impact.

3. Consult with Legal Counsel

A lawyer who is familiar with the legal practice can help you detail how the contract was broken and what the impact was. You can also learn the best way to proceed with your legal options.

4. Proceed with Action

When sending the cease and desist letter, you want to include all of the factual evidence and state the facts. You can ensure that the recipient received the letter with Certified Mail with Return Receipt so you have proof they received the letter. This can help in court.

5. Wait for a Response

The receiving party will respond to your letter through a lawyer or communicate themselves. With a response, you can begin to work with the other party on the resolution.

6. Taking Further Action

From here, you and the receiving party will begin to work towards the resolution. Legal counsel can be used to find the best resolution for both parties and the initial contract. If the receiving party does not respond, legal counsel can help you proceed further.

A Breach of Contract Cease and Desist Letter Sample

To ensure that you have everything that you need in a cease and desist letter, a breach of contract sample can help you cover all aspects. A sample will have all of the information that you will need to include.

A template will have spaces for you to write in the relevant information. This information will establish all of the information that will be incorporated in future legal proceedings. You will want to have all of this ready in case it goes to court.

An Example of a Cease and Desist Letter

Dear John Doe,

The purpose of this letter is to inform you of a breach of the terms of the contract signed between you and I on the 18th of March 2021. According to the contract, you have violated the following particulars, including revealing confidential information and business plans. For these reasons, we hold you responsible for proceeding in acts that have directly violated the terms of the aforementioned agreement. We ask that you work towards rectifying said violation and uphold the original contract. Further legal proceedings may be initiated if you fail to do so.


John Rogers

Published: Apr 3, 2022