As an employee preparing to leave your current job, you likely have insights and feedback you’d like to share with your management. Similarly, as an employer dealing with staff turnover, understanding the reasons behind your employees’ departures can be invaluable for the growth and improvement of your company. Using an Exit Interview Template can help facilitate constructive dialogue around the resignation process in both instances.
The exit interview is typically conducted when an employee has made the decision to resign and has informed their manager or supervisor of their intent to leave. In this article, we will discuss the benefits of using an exit interview form and provide guidance for employees on how to complete it effectively.
Exit interviews play a crucial role in understanding the employee experience and identifying areas for improvement within an organization. These interviews provide valuable insights for both employers and employees, offering a platform for open communication and constructive feedback. Some key reasons highlighting the importance of exit interviews are:
The use of the exit interview template will vary depending on your role within the company.
For employees preparing to resign, the exit interview template serves as an opportunity to communicate your reasons for leaving and any concerns or suggestions you have regarding the workplace. The template encourages you to share your perspectives on areas needing improvement and provide constructive feedback for your employer.
For employers who haven’t yet implemented exit interview templates, we highly recommend incorporating them into your resignation process. When completed honestly by departing employees, these templates can offer valuable insights that can be used to enhance the company’s operations, reduce future turnover, and identify underlying issues within your team and organization.
Completing the Exit Interview Form template is a straightforward process. As an employee, your primary objective is to honestly describe your reasons for leaving and suggest possible improvements for your soon-to-be former employer.
To maintain a positive relationship, it’s advisable to provide your suggestions tactfully while still offering valuable critiques that could benefit the company in the long run.
Before diving into our step-by-step guide on filling out the template, ensure you have the correct template. You can access the appropriate form here on our site using our advanced form-building software that generates various forms in seconds. Open the file and begin completing the form digitally or print it to fill out by hand.
Step 1. Date the Document
Start by entering the current date at the top of the form.
Step 2. Add Personal Details
Provide your full name and Social Security Number (SSN).
Step 3. Insert Your Employment Details
Include information about your position, such as the department, supervisor’s name, hire and termination dates, starting and ending positions, and starting and ending salary.
Step 4. Outline the Reasons for Leaving
The form’s next part is dedicated to the reasons why you have decided to leave your position in the company. This part is divided into several blocks with these options: Resignation, Laid Off, and Retirement.
You can select from over ten different explanations if your reason is resignation. They include relocation to another city, family needs, dissatisfaction with coworkers or work itself, and others. Mark the boxes that suit your case.
If you are quitting because you were fired, you may pick one of three options. However, they all describe the cases when people are fired for reasons beyond their control: lack of work, abolition of position, or lack of funds.
Lastly, if your choice is retirement, there are also three points to choose from: voluntary retirement, regular retirement, or disability retirement.
Step 5. Share Your Future Plans
Briefly describe your plans after leaving the company in the space provided.
Step 6. Provide Suggestions for Improvement
Complete the various sections designed to gather your feedback on different aspects of your job, including salary, benefits, training, promotion policies, management, and more. Give honest feedback and don’t hesitate to offer critique where necessary.
You will see a chart where you will need to choose from “excellent”, “good”, “fair”, and “poor.”
After estimating these vital elements, move to the chart below, where you will rate other features of your past job. Indicate your satisfaction or dissatisfaction regarding the following:
On the next page, you will see empty lines placed specially for your comments.
Step 7. Answer Additional Exit Interview Questions
Respond to the questions regarding your new position, new workplace, and potential improvements that might have convinced you to stay.
Step 8. Sign the Form
Sign and date the form to confirm your identity.
Step 9. Submit the Form to Your Company’s Representative
Under the signature, you will see a small block that you do not have to fill out. This block is only for your interviewer (or company’s representative) to complete.
After the form is complete, you will have an interview with the company representative, who will discuss everything that you have written, and you will be able to provide additional thoughts and comments on the document’s content.
An effective exit interview process is essential to gather valuable feedback and insights from departing employees. Following these best practices will help ensure a productive and constructive conversation:
By following these best practices, you can ensure that exit interviews are an effective and constructive tool for gathering valuable insights and contributing to a better work environment.