Letter of Intent for Promotion

A letter of intent for promotion is a document that is sent by an employee to the top management of the company with the intention to let them know that they want to take a higher role in that company. By using this letter, a person shows that they are ready to take more responsibilities, which should consequently increase their salary or wages.

In certain situations, promotions might be awarded on the employer’s initiative, but sending a formal request will increase the chances of being considered as a good fit for a new role.

A letter of intent for a job has some similarities with a cover letter, but it is intended to let an applicant get an internal job which should be available at the time of crafting the letter. Like a cover letter, a LOI will summarize an applicant’s job qualifications, detailed description of career achievements, and career prospects for the future.

Asking for Promotion: Three Essential Steps

It is important to send a request for promotion in a respectful manner to increase the chances of being considered as a perfect candidate for the role. Some tips will help you with that:

  • Evaluate your worth in the market

Some online resources will help you see what average salary or wages a person with your qualifications and training in your area might expect. It will help you understand what values you might have in the eyes of your employer and give you an idea of whether or not your promotion pursuits are reasonable.

  • Choose the right timing

Wait until the position is available in your company to apply for it. Also make sure that you have worked a significant amount of time at the organization. Connections with your colleagues also matter. Another thing that might help you achieve success is sending a request in advance of your soon-to-be work anniversary or performance evaluation.

  • Write a letter of intent for promotion

The letter should clearly state what job you are requesting. Even if you think that your management already knows your work record and significant achievements, you should still elaborate on that in the LOI.

After you write the letter of intent for promotion, you should wait until your employer sets up a meeting to discuss your career opportunities. If you don’t get a response for several days following the delivery of your letter of intent, you should get in touch with your employer to make sure that they got your request and are ready to discuss it in person.

How to Fill Out a Letter of Intent for Promotion

A letter of intent for promotion is a short document written in a formal yet friendly style. Here are some steps to filling it out properly.

Step 1 – Information about the employee and effective date

In the top left corner of the letter, write down your name, address, and contact information such as phone number and email. After that, include an effective date of the letter.

Step 2 – Information about the hiring manager

Next, beneath information about you, include the information about the recipient, typically the hiring manager of the company. Write their name, company name, and address.

Step 3 – Opening

Start with the greeting. Write the purpose of your letter – who are you in the company and what role you intend to apply for. Then, elaborate on your achievements and qualifications. It would be great to include any numbers that the company achieved with your help.

At the end of the opening paragraph, write a sentence that would support what you have said before.

Step 4 – Main body

The purpose of the main body is to tell your reasons for pursuing a new role. Tell how your old role prepared you for a new position. Explain how promotion would help you reach your career goals. As a final argument, write how you could bring additional value to the company you work for by getting a new role.

Step 5 – Closing

At the end of the letter, show your gratitude for consideration of your letter of intent. Tell that you are anticipating the response and the person in charge might call you at the provided contact number. Try to end the letter on a positive note. Include an appropriate closing statement and put your signature.

What Should a Person Pursuing a Promotion Not Do?

There are certain things that will make your promotion much less likely to happen. These are:

  • Asking for a higher salary by using the pay of other colleagues as an example
  • Sending a request when a company has faced a serious crisis
  • Showing excessive emotions in a letter of intent or during a face-to-face meeting with the employer
  • Using the fact that you are a friend or relative of someone in the company as an argument for the promotion
  • Waiting for the employer’s initiative and not sending a letter of intent for promotion at all

Sample Letter of Intent for Promotion

To: Terry Nord
Director of Sales Department
Global Leadership Group
Texas

April 4, 2021

From: Mila Ontario
8058 East Clinton Drive
Mesquite, TX 75149
Email: mila.o@gmail.com
Phone number: +12456634481

Dear Mr. Nord,

I have come to know about the Sales Manager position in the Global Leadership Group that has opened recently. Therefore, I am writing this letter to apply for the post.

I am currently working at Global Leadership Group as a Sales Representative. I have three years of experience, during which I was responsible for handling the customers, opening new accounts, increasing customer retention rates, and much more.

Within these three years, I came up with several methods to improve the sales team’s performance. In addition to that, I took several employee training sessions on effective sales that allowed me to enhance my performance rates. It helped me win two awards for the best employee of the year.

I look forward to hearing from you and the opportunity to discuss my qualifications and interest in this position. Please contact me at your earliest convenience at the email or phone number mentioned at the top of this letter. Thank you for your consideration.

Sincerely,
Mila Ontario

Published: May 12, 2021