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DD Form 2870

The DD Form-2870 is also recognized as Authorization for Disclosure of Medical or Dental Information. It serves to provide the Fox Army Health Center (FAHC) the legal right to disclose the patient’s confidential info and medical records to the designated individuals.

The patient uses the form not only to authorize the FAHC facility but also to name the following:

  • Designated agent
  • Disclosure type
  • Effective period including the expiration date

The purposes for creating and filing the form should be other than using the patient’s medical records for therapeutical operations or payment for the treatment.

The document can be terminated at any desirable moment by the signatory in a written manner. The patient or their legal representatives should report the revocation fact to the facility which is authorized to operate and disclose the patient’s confidential data.

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How to Submit DD Form-2870

After the patient or their legal representative (including the parent) completes the paper, the patient needs to serve DD Form-2870 to FAHC’s Records Window personally. This requirement is compulsory to protect the patient’s confidential information.

Still, there are cases when the declarant cannot render the completed form in person. In these circumstances, they may follow one of two possible algorithms:

  • Mail the original of the completed document to the following address: Fox Army Health Center, MCXW-PAD (ROI), 4100 Goss Road, Redstone Arsenal, Alabama 35809-7000.
    You must include a copy of your driver’s license or military identification card.
  • Another way to file the DD Form-2870 is to send it by fax to 256-842-0655.

Also, the patient must include a copy of one of the afore-mentioned ID cards.

These strict measures will support the security aspect and help validate the patient’s signature. If you don’t have any of the mentioned ID cards, you can submit a copy of any state or government photo ID document.

Filling Out the DD Form-2870

The paper is traditionally divided into three sections completed by the patient. The fourth part is filled out by the medical facility staff.

Each patient (declarant) needs to complete the three first sections providing valid personal info to the corresponding questions. You are welcome to generate the required PDF file by using our advanced software, print out, or type the template instantly.

Make sure to read the Privacy Act Statement at the top of the form to understand the purposes and limitations of the document clearly.

  • Complete Section One

The first part consists of five blocks. The declarant should enter the expected data following the requirements:

  • Introduce yourself

Here, you should enter your first and last name, including the middle initial (if applicable).

  • Patient’s birthdate in a year-month-day format
  • Declarant’s SSN
  • Effective period of treatment

By identifying the beginning and the expiration dates in a year-month-day format, the declarant allows the other person to have access to their private health records for the designated period.

  • Block 5 involves three alternatives to select from.

“Outpatient” allows another person to get a disclosure of routine outpatient data. “Inpatient” reveals the info of someone who is admitted to the hospital with at least one overnight stay. If both variants apply, please, checkbox “Both.”

Some forms contain BHD access, which means that the patient allows another person to learn their psychiatric type info.

step 1 complete section one - filling out a dd form 2870
Section Two covers information revealing the patient’s trusted agent — a person who obtains access to the declarant’s medical records.

  • Specify the Facility or Tricare Health Plan

Enter the required name to allow your medical care service to disclose treatment data.

step 2 specify the facility or tricare health plan - filling out a dd form 2870

  • Designate the Trusted Person

Here, the patient needs to enter the name of the trusted one (the agent) or the entity that gets access to the patient’s data and medical records.

Also, fill out the agent’s contact information, including the address (street, city, state, and ZIP), phone number, and fax.

step 3 designate the trusted person - filling out a dd form 2870

  • Describe the Reason for Disclosure

As the patient provides access to private records, they should give a reasonable ground in a written manner. This block demands that the declarant provides their reason by crossing the applicable alternative. If you decide to select the “Other” box, make sure to specify the reason shortly below.

step 4 describe the reason for disclosure - filling out a dd form 2870

  • Specify the Data to Be Released

Here, the patient should list the aspects regarding their treatment allowed to be released to the agent. Should you skip the block or leave it blank, the agent appointed in Unit 6 will get access to all your medical records.

step 5 specify the data to be released - filling out a dd form 2870

  • Define the Document’s Effective Period

In these parts, you need to outline the effective period, indicating both the start date and the expiration date. As a rule, DD Forms-2870 are effective for one year. However, the document will be disregarded without a selected expiration date.

step 6 define the document’s effective period - filling out a dd form 2870

  • Acknowledge the Form

In Block 11, the patient, their parent, or the patient’s legal representative needs to give consent by appending the signature. In case the paper is authorized on the declarant’s behalf, the appointed guardian or representative should also indicate their relation to the patient.

step 7 acknowledge the form - filling out a dd form 2870

  • Place the Completion Date

Insert the current calendar date this document is created on.

step 8 place the completion date - filling out a dd form 2870

  • Leave Sections 14—17 Blank

This part is completed only by the facility representatives in case of revocation. The patient needs to provide the data indicated next to Block 17.

step 9 leave sections 14—17 blank - filling out a dd form 2870