The guide below explains how to complete the 1199 Grievance Form, who should use it, and answers to common questions about the filing process. For other employment-related documents, see the 1199 SEIU form and the employee status change form.
How to Fill Out the 1199 Grievance Form Step by Step
Step 1: Identify the Basis of Your Grievance
Before filing, identify which contract article, university policy, or law has been violated. The form requires you to specify the exact basis for your complaint. Common bases include violations of the collective bargaining agreement, university HR policies, or applicable state and federal laws.
Step 2: Complete the Employee Information Section
Fill in your full name, job title, department, and employee ID number. Include your supervisor's name and the date the violation occurred. Accurate employee information is required for the grievance to be processed without delay.
Step 3: Describe the Grievance in Detail
In the grievance description field, explain what happened in clear, factual terms. Include dates, names of those involved, and any witnesses. Describe the specific policy or contract provision that was violated and how the violation affected you.
Step 4: State the Remedy Sought
Specify what resolution you are requesting. This may include reinstatement, back pay, correction of a personnel record, or another specific remedy. Be clear and specific in your request so the Human Resources Department can evaluate it properly.
Step 5: Submit Before the Filing Deadline
The 1199 Grievance Form has strict deadlines at each step. The initial informal resolution attempt must begin within the timeframe set in your collective bargaining agreement after the incident. Missing a deadline can end the grievance process, so submit your form promptly after the violation occurs.
Who Needs the 1199 Grievance Form?
This form is for employees covered under the CSU/SEIU District 1199 collective bargaining agreement. If you work at a California State University campus under this agreement and believe a contract provision, university policy, or law has been violated, you are eligible to file a grievance. A union representative can assist you throughout the process. You may also find the complaint form or the labor law checklist useful for related filings.
Frequently Asked Questions About the 1199 Grievance Form
What deadlines apply when filing a 1199 grievance?
Deadlines vary by step and are set in the collective bargaining agreement. The informal resolution attempt typically must begin within 30 days of the violation. Written grievances and subsequent appeals each carry their own timeframes. Review the agreement or consult your union representative for exact dates.
Can I file a grievance without a union representative?
Yes, but having a union representative is strongly recommended. The representative can help you identify the correct contract provisions, prepare your documentation, and advocate at each stage of the grievance process.
What happens if the grievance is not resolved at Step 2?
If the Human Resources Department does not resolve the grievance at Step 2, you may escalate to Step 3, which involves a higher HRD level review. If the matter remains unresolved after all internal steps, it may proceed to arbitration or mediation under the collective bargaining agreement.
Is the 1199 Grievance Form the same as a general complaint form?
No. The 1199 Grievance Form is specific to CSU/SEIU District 1199 members and addresses collective bargaining agreement violations. A general workplace complaint is handled through a different process. Contact your HR department or union representative to determine the correct form for your situation.