ARIS SOLUTIONS
CHOICES FOR CARE and PARTICIPANT DIRECTED ATTENDANT CARE
EMPLOYEE HIRING PACKET
Please assure that all highlighted areas on each form are completed. Employers must complete areas highlighted in pink. Employees must complete areas highlighted in yellow. ARIS Solutions must return any hiring packet which is not complete to the Employer. Employee paychecks cannot be processed until the packet is returned with all highlighted areas complete.
ALL STARRED (*) FORMS MUST BE COMPLETED AND RETURNED TO ARIS SOLUTIONS
Employee Hiring Notice *
Employee Compliance with Agency of Human Services Background Check Policy *
W-4 and Vermont W-4 Withholding Tax Forms *
Employment Eligibility Verification Form *
Important Note: Employers must look at the Employee’s forms of Identification Documentation and must write that information directly on this form. Photo copies of identification information do not take the place of the employer looking at and writing down this information on the form.
Important information for all Employees *
Employees must review this document and sign the certification page.
Agency of Human Services Adult Protection Services and Child Abuse Registry Check*
Request for Criminal Information Check *
Vermont Driver Information Check * (No need to send payment)
If your employee will not be driving as part of his/her job, please write “will not be driving” across this form.
Direct Deposit Form
Pay Schedule – Please keep this schedule for your reference.
MAIL COMPLETED PACKET TO:
ARIS SOLUTIONS
P0 BOX 4409
WHITE RIVER JUNCTION, VT. 05001
1-800-798-1658
Employers may verify that ARIS Solutions has received the Employee Hiring Packet by calling our office
and speaking with a Payroll Support Specialist.
Please call ARIS Solutions with any questions you may have when completing these forms. Additional forms may be obtained by calling ARIS Solutions or by going to our website at:
w w w .arissolut ions.org
FORMS TO BE COMPLETED WHEN HIRING AN EMPLOYEE
All forms are color highlighted for your convenience. Pink highlighted areas are to be completed by the employer. All yellow highlighted areas are to be completed by the employee. Please be sure that all highlighted areas are completed.
Employee Hiring Notice - This form is to be completed by the employer. It tells ARIS Solutions who you are hiring, what the employee’s address is for mailing paychecks, along with their Social Security number. The employer signs this form to authorize hiring the employee.
Employee Compliance with Agency of Human Services Background Check Policy This form must be reviewed and signed by the employee. Employees having convictions or findings as indicated on the form may not be paid by ARIS Solutions to provide services.
Forms W-4 and W-4 VT - These forms are completed by the employee. The forms are required as they provide specific tax withholding information for each employee.
Employment Eligibility Verification - This form is required by the Department of Justice. The purpose of the form is to assure the Dept. of Justice that the person being hired is legally able to work in the United States. The employer must look at the original identification information (see List of Acceptable Documents) and write this information down directly on the form. It is not necessary to send in photo copies of the identification documents. The employee fills out and signs the top yellow highlighted section of the form. The employer fills out and signs the middle pink highlighted section of the form.
Background Check Forms - All employees are required by the State of Vermont to have background checks completed whenever working for a new employer. These background checks must be filled out by the employee and signed by the employee. They include a check of the Vermont Adult Abuse and Child Abuse Registries, the Vermont Crime Information Center along with the Department of Motor Vehicles. All forms must be submitted when hiring an employee. If your employee will not be driving while working please indicate this in writing directly on the DMV form. The employer will be notified in writing once all background checks have been completed. Please be aware that background checks are run for Vermont findings, only. Background checks provided by ARIS Solutions will not result in notification of criminal convictions or abuse substantiations founded in any state other than Vermont. Employers may choose to go online to conduct their own independent background checks at their own cost.
Direct Deposit Form - This is an optional form. We strongly encourage employees to use Direct Deposit to receive their pay. This eliminates any possible delays in the mail and assures that funds are automatically deposited into the employees account on payday. It may take up to two payroll periods for the Direct Deposit process to take place. Regular checks will be mailed to employees until the Direct Deposit account information is secured in our system.
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CHOI CES FOR CARE
PARTI CI PANT DI RECTED ATTENDANT CARE SERVI CES
REASONS FOR NON- PAYMENT OF EMPLOYEE TI MESHEETS
On occasion it may be necessary for ARI S Solutions to return employee timesheets to employers. This may result in employee paychecks being delayed. ARI S Solutions will attempt to contact employers by telephone to discuss timesheet errors or omissions whenever possible. ARI S Solutions is unable to process any timesheet which does not have the original signatures* of both the employer and the employee.
Reasons for non- payment of employee timesheets:
Absence of employee name or consumer name
Lack of I n and Out times or note of AM or PM hours (employees who reside with a consumer may write “ Live I n” as long as there are no other care providers)
Absence of employee or employer signature *
Lack of indication as to whether hours provided are for Personal Care, Respite or Companionship (CFC only, not for Flexible Choices or PDAC)
Missing dates of service
Photocopied or faxed employee or employer signatures on timesheets or packets cannot be accepted*
Lack of approved Service Plan
Patient Share (when applicable) has not been paid.
Submission of duplicate dates and hours of service
ARI S Solutions Payroll Support Staff call employers at least one time each payroll week to obtain missing information (* with the exception of missing signatures or photo copied forms) . I f the employer cannot be reached or does not return our call with the needed information, timesheets will be returned to the employer.
Additional causes for an employee not to receive a paycheck:
Late time sheets. Time sheets must be received in the ARI S Solutions office no later than Monday of each pay week, according to the Payroll Schedule.
Lack of or incomplete Employer enrollment forms.
Lack of or incomplete Employee enrollment forms.
Should a timesheet be returned to the employer for one of the above reasons, the employer should complete or correct the identified error, and re-submit the timesheet to ARI S Solutions. The timesheet will be processed and paid in the next pay period
following receipt in the ARI S Solutions office. |
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ARIS SOLUTIONS
CHOICES FOR CARE/PDAC
EMPLOYEE HIRING NOTICE
EMPLOYEE NAME:______________________CONSUMER NAME: _________________
(This is the person who provides the care) (This is the person who receives the care)
EMPLOYEE MAILING ADDRESS:______________________________________________
CITY:_______________________________ STATE:______________ ZIP CODE:________
TELEPHONE NUMBER:_______________________________________________________
EMPLOYEE SOCIAL SECURITY NUMBER: _____________________________
WORK START DATE:_________________________________________________________
I,______________________________(employee), confirm that I am 18 years of age or older, have
completed high school or have a GED, and that I am not the legal guardian of the individual I am providing supports for.
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EMPLOYER NAME:___________________________________________________________
EMPLOYER ADDRESS:________________________________________________________
______________________________________________________________________________
EMPLOYER SIGNATURE:_____________________________________________________
PLEASE BE SURE ALL HIGHLIGHTED AREAS ARE COMPLETED USING BLUE OR BLACK INK
IMPORTANT NOTE:
EMPLOYEES MUST BE 18 YEARS OF AGE OR OLDER
EMPLOYEEE MUST HAVE A HIGH SCHOOL DIPLOMA OR GED
EMPLOYEES MAY NOT BE LEGAL GUARDIANS
EMPLOYERS/SURROGATES MAY NOT BE PAID TO PROVIDE SERVICES
PLEASE NOTIFY ARIS SOLUTIONS IN WRITING WHEN AN EMPLOYEE IS TERMINATED FROM EMPLOYMENT
PLEASE NOTIFY ARIS SOLUTIONS IN WRITING IMMEDIATELY IF AN EMPLOYEE
HAS A CHANGE IN ADDRESS OR A NAME CHANGE. NAME CHANGES MUST BE ACCOMPANIED BY A COPY OF A SOCIAL SECURITY CARD DOCUMENTING THE
Employee Compliance with State of Vermont
Agency of Human Services
Background Check Policy
I, __________________________________, employee, have reviewed the State of Vermont, Agency
of Human Services Background Check Exclusions below and confirm that I do not have any convictions, substantiations or findings as outlined from this Policy which exclude me from being paid to provide supports under the State of Vermont Consumer Directed programs funded by DAIL and/or Medicaid.
I understand that ARIS Solutions will conduct background checks for me on behalf of my employer. I further understand that should any excluding conviction, substantiation or finding be identified as a result of these background checks that ARIS Solutions will be unable to process any further payroll for me effective the date of that finding.
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Employee |
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Date |
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I, __________________________ do have findings as outlined in the Policy. My employer
will be requesting a waiver of this policy from DAIL. I understand that unless a waiver is approved by DAIL that I will not be paid for any services I provide.
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“Funds administered by DAIL (including Medicaid) may not be used to employ, place or contract with a person who has:
a.A substantiated record of abuse, neglect, or exploitation of a child or a vulnerable adult;
b.Been excluded from participation in Medicaid or Medicare services, programs, or facilities by the federal Department of Health and Human Services’ Office of the Inspector General; and/or,
c.A criminal conviction for an offense involving bodily injury, abuse of a vulnerable person, a felony drug offense, or a property/money crime involving violation of a position of trust, including, but not limited to:
Aggravated assault |
Hate motivated crime |
Aggravated stalking |
Kidnapping |
Aggravated sexual assault |
Lewd and lascivious conduct |
Assault and robbery |
Simple assault |
Manslaughter |
Sexual assault |
Assault upon law enforcement |
Murder |
Cruelty to children |
Domestic assault |
Arson |
Stalking |
Extortion |
Embezzlement |
Abuse, neglect, or exploitation |
Recklessly endangering another |
of a vulnerable adult or child |
person while driving” |
Cruelty to Animals |
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