Basic Commercial Invoice Form PDF Details

In today’s global marketplace, understanding and properly executing a Basic Commercial Invoice is crucial for both new and seasoned exporters. Serving as a detailed statement of the goods being shipped, this document is multifaceted, involving various entities including the shipper/exporter, consignee, and the intermediate consignee, among others. Items like the commercial invoice number, the date of export, terms of payment, and details regarding the goods such as description, quantity, net and gross weight are meticulously outlined. Additionally, it includes critical logistical information such as the country of origin, port of departure, and forwarding agent details. The invoice not only facilitates the smooth transit of goods across international borders by providing customs authorities with a clear snapshot of the shipment’s contents and value but also stipulates the agreed terms of payment between buyer and seller. With various components like miscellaneous charges and necessary certifications also covered, the commercial invoice plays a pivotal role in international trade, ensuring compliance, and securing payment for exporters.

QuestionAnswer
Form NameBasic Commercial Invoice Form
Form Length2 pages
Fillable?No
Fillable fields0
Avg. time to fill out30 sec
Other namesinvoice commercial consignee, consignee shipper invoice online, date commercial invoice, commercial invoice awb

Form Preview Example

COMMERCIAL INVOICE

SHIPPER / EXPORTER (Full name and address)

COMMERCIAL INVOICE NO.

DATE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CUSTOMER P.O.NO.

 

B/L, AWB NO.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COUNTRY OF ORIGIN

 

DATE OF EXPORT

 

 

 

 

 

 

 

 

 

 

 

 

CONSIGNEE (Full name and address)

TERMS OF PAYMENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NOTIFY: INTERMEDIATE CONSIGNEE (Full name and address)

EXPORT REFERENCES

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FORWARDING AGENT

 

AIR/OCEAN PORT OF DEPARTURE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXPORTING CARRIER

 

INVOICE CURRENCY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PKGS.

 

DESCRIPTION

 

NET WT.

GROSS

QUANTITY

 

UNIT

 

TOTAL

 

 

WT.

 

PRICE

 

VALUE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PACKAGES MARKS AND NO.

MISC. CHARGES (Packing, Insurance, etc.)

INVOICE TOTAL

CERTIFICATIONS

AUTHORIZED SIGNATURE

Phone (781) 961 – 3540 Fax (781) 961 – 3058

W W W . U W I N C . C O M

Commercial Invoice Instructions

ITEM 1. SHIPPER / EXPORTER - the name and address of the principal party responsible for effecting export of the named good(s).

ITEM 2. CONSIGNEE - the name and address of the person/company to whom the goods are shipped for the designated end use.

ITEM 3. INTERMEDIATE CONSIGNEE - the name and address of the party who effects delivery of the merchandise to the ultimate consignee.

ITEM 4. FORWARDING AGENT - the name and address of the duly authorized forwarder acting as agent for the exporter.

ITEM 5. EXPORTING CARRIER - the carrier assigned by the shipper / exporter to move the good(s).

ITEM 6. COMMERCIAL INVOICE NO. - Commercial Invoice number assigned by the exporter.

ITEM 7. DATE - the date the commercial invoice was created.

ITEM 8. CUSTOMER P.O. NO. - customer's reference of order number.

ITEM 9. B/L, AWB NO. - Bill of Lading, or Air Waybill, number if known.

ITEM 10. COUNTRY OF ORIGIN - country of origin of good(s) in shipment. ITEM 11. DATE OF EXPORT - actual date of export of merchandise.

ITEM 12. TERMS OF PAYMENT - describe the terms, conditions, and currency of settlement as agreed upon the vendor and purchaser per the Pro Forma Invoice, customer Purchase Order, and/or Letter of Credit.

ITEM 13. EXPORT REFERENCE - may be used to record other useful information, e.g. - other reference numbers, special handling requirements, routing requirements, etc.

ITEM 14. AIR/OCEAN PORT OF EMBARKATION - ocean port/pier, or airport to be used for embarkation of merchandise.

ITEM 15. INVOICE CURRENCY – the currency the commercial invoice values are calculated in.

ITEM 16. PACKAGES - record number of packages, cartons, or containers per description line.

ITEM 17. DESCRIPTION - provide a full description of items shipped, the type of container (carton, box, pack, etc.), the gross weight per container, and the quantity and unit of measure of the merchandise.

ITEM 18. NET WEIGHT - record total net weight per description line.

ITEM 19. GROSS WEIGHT - record total gross weight (includes weight of container) per description line.

ITEM 20. QUANTITY - record total number of units per description line.

ITEM 21. UNIT PRICE - record the unit price of the merchandise per the unit of measure. ITEM 22. TOTAL VALUE - compute the extended total value of each line.

ITEM 23. PACKAGE MARKS - record any marks and numbers that are identified on the shipping containers.

ITEM 24. MISC. CHARGES - record any miscellaneous charges which are to be paid for by the customer - export transportation, insurance, export packaging, inland freight to pier, etc.

ITEM 25. CERTIFICATIONS - any certifications or declarations required of the shipper regarding any information recorded on the commercial invoice.

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This form will require specific info to be entered, thus you should definitely take whatever time to type in precisely what is required:

1. While completing the misc consignee, be sure to incorporate all of the essential fields in the corresponding area. It will help hasten the work, allowing your information to be processed fast and properly.

Step number 1 in filling in invoice exporter any

2. Right after filling out this part, head on to the next part and fill in all required details in these fields - MISC CHARGES Packing Insurance etc, INVOICE TOTAL, AUTHORIZED SIGNATURE, PACKAGES MARKS AND NO, CERTIFICATIONS, Phone , Fax , and W W W U W I N C C O M.

The right way to fill in invoice exporter any portion 2

3. This third part is fairly uncomplicated, Commercial Invoice Instructions, Item , Item , Item , Item , Item , Item , SHIPPER EXPORTER the name and, CONSIGNEE the name and address of, INTERMEDIATE CONSIGNEE the name, FORWARDING AGENT the name and, EXPORTING CARRIER the carrier, COMMERCIAL INVOICE NO Commercial, Item , and DATE the date the commercial - all of these form fields must be filled in here.

Item , INTERMEDIATE CONSIGNEE  the name, and Item  in invoice exporter any

4. All set to fill out the next segment! In this case you have all these EXPORT REFERENCE may be used to, Item , AIROCEAN PORT OF EMBARKATION , Item , INVOICE CURRENCY the currency the, Item , PACKAGES record number of, Item DESCRIPTION provide a full, Item NET WEIGHT record total net, Item GROSS WEIGHT record total, description line, Item QUANTITY record total, Item UNIT PRICE record the unit, Item , and TOTAL VALUE compute the extended empty form fields to do.

Completing part 4 of invoice exporter any

Always be really attentive when filling out Item QUANTITY record total and EXPORT REFERENCE may be used to, because this is the section where a lot of people make some mistakes.

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