The Best Western credit card authorization form allows a third-party cardholder to authorize the hotel to charge their credit or debit card for a guest's stay. Hotels request this document when the person paying for the room is not the same person checking in.
Best Western hotels use this authorization form in several situations:
Completing the form in advance helps hotel staff process the payment quickly and confirm the reservation without delays at check-in.
The Best Western card authorization form has two sections: one for the hotel to complete and one for the cardholder. Both must be filled out and signed before the hotel accepts the form.
The cardholder section requires:
The hotel section records the guest's full name, property name, arrival and departure dates, reservation confirmation number, and the total confirmed amount to be charged.
Best Western requires a photocopy of the front of the credit card and a valid, state-issued photo ID along with the signed form. This step confirms that the cardholder is the authorized holder of the payment card.
If the hotel cannot verify the cardholder's identity, it can deny the authorization and cancel the reservation. Send the completed form with all required documents at least 48 hours before the guest's arrival date to give the property enough time to process the request.
Even with a signed authorization form on file, the guest must present a personal credit card or a cash deposit at check-in. This deposit covers any incidental charges not included in the original authorization.
All charges, taxes, and fees listed on the form are billed to the cardholder's account. Keep a copy of the completed form to verify the final bill. Any discrepancy should be raised with the front desk before checkout.
Contact the Best Western property directly to confirm the preferred submission method and deadline. Most properties accept the completed form by fax or email before the guest's arrival. Submitting at least 48 hours in advance prevents last-minute booking delays.
FormsPal also provides authorization forms for other major hotel chains. You can download the Hilton authorization form, the Marriott authorization form, and the Choice Hotels credit card authorization form. For a general hotel template, see the hotel credit card authorization form page. Browse all credit card authorization forms available on FormsPal.
| Question | Answer |
|---|---|
| Form Name | Best Western Credit Card Authorization Form |
| Form Length | 1 pages |
| Fillable? | Yes |
| Fillable fields | 28 |
| Avg. time to fill out | 5 min 55 sec |
| Required documents | Signed form, credit card photocopy (front), valid state-issued photo ID |
| Submission method | Fax or email to the hotel property (contact hotel for details) |
| Other names | best authorization form pdf, best authorization form printable, best western authorization forms, best authorization form sample |
