At the heart of financial transparency and accountability within an organization lies the pivotal document known as the Cash Verification Letter form. This essential form serves as a detailed record, meticulously cataloging the breakdown of cash receipts from various activities—including the denomination-wise tally of coins and currency, the count and total of checks, and specifics around cash box reimbursements or petty cash used. Designed to ensure that every penny is accounted for, the form not only summarizes the total cash on hand but also meticulously separates funds collected for specific purposes, such as membership dues, highlighting any additional donations received or petty cash deducted. In the intricate dance of financial responsibility, the form plays a crucial role by mandating the endorsement of at least two individuals who verify the accuracy of the recorded amounts, thereby weaving an additional layer of integrity into the process. Moreover, the seamless transition of the verified funds into the organization’s treasury is safeguarded by detailed notations from the treasurer, including the receipt, deposit dates, and a final signature that seals the transaction. By offering a bird’s-eye view of the process, the Cash Verification Letter form epitomizes the best practices in organizational fund handling, making it an indispensable tool for treasurers and financial officers aiming for pristine financial records.
| Question | Answer |
|---|---|
| Form Name | Cash Verification Letter Form |
| Form Length | 1 pages |
| Fillable? | No |
| Fillable fields | 0 |
| Avg. time to fill out | 15 sec |
| Other names | georgia pta verification form, ga pta verification form online, physical cash verification report, physical cash verification |
CASH VERIFICATION FORM
Date |
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Activity |
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Chairperson |
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Budget category |
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Coins |
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X |
.01 |
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X |
.05 |
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X |
.10 |
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X |
.25 |
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X |
.50 |
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X |
1.00 |
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Total 1 |
$ |
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Currency |
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X |
$1.00 |
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X |
$5.00 |
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X |
$10.00 |
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X |
$20.00 |
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X |
$50.00 |
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X |
$100.00 |
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Total 2 |
$ |
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Checks |
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How many? |
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(Attach itemized list) |
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Total 3 |
$ |
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Cash Box Reimbursement (change/petty cash) |
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Total 4 |
$ |
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Grand Total (Total 1 + Total 2 + Total 3 - Total 4) |
$ |
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For Membership Dues Collection Only |
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#_____ members @ $_________ (dues) = $_________+ donations $_________ - petty cash $__________= $_______________
Please note: This total should equal the above Grand Total.
Verification: (signature of the two counters) The undersigned certify these funds were received and properly accounted for.
Signature |
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Signature |
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For Treasurer’s Use Only |
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Amount received: $ |
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Date received: |
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Date deposited: |
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Treasurer’s Signature |
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Date |
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Note: Afterthe treasurer verifies and deposits funds, he or she should provide a copy ofthe deposit slip to the person who submittedthe funds.
www.georgiapta.org |
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everychild. onevoice. |