Choice Hotels Credit Card Authorization Form - Fill Out and Use This PDF

Choice Hotels Credit Card Authorization Form PDF Details

In the hospitality industry, securing payment before a guest's arrival is essential for smooth hotel operations. The Choice Hotels Credit Card Authorization form is used by properties under the Choice Hotels International brand, including Comfort Inn, Sleep Inn, Cambria, Quality Inn, Econo Lodge, and Clarion, to authorize a credit card charge for a guest's stay.

What Information Does the Form Require?

To complete the credit card authorization, you will need the following information:

• Guest name and arrival and departure dates
• Confirmation number from the original reservation
• Company name and contact information for corporate or third-party billing
• Credit card type: Visa, MasterCard, Discover, American Express, or Diner's Club
• Card number, expiration date, and security code
• Authorized charge scope: Room and tax only, or all charges including telephone and incidentals
• Authorizing signature matching the card on file
• Readable photocopy of the front and back of the credit card

For direct billing arrangements, the guest or company must have an established account with the specific Choice Hotels property before arrival.

Frequently Asked Questions

Who needs to fill out the Choice Hotels credit card authorization form?

Anyone booking a stay at a Choice Hotels property where a third party will cover the charges needs to complete this form. This includes corporate travel coordinators, family members, or employers paying on behalf of the guest. The form gives the hotel written permission to charge the specified credit card.

Is the form the same at every Choice Hotels property?

Individual properties, such as Comfort Inn & Suites, Sleep Inn, and Cambria, may use their own version of the authorization form with property-specific contact details. However, the required fields remain consistent across all Choice Hotels brand properties.

What happens if I do not submit the authorization form before check-in?

Without a completed and approved credit card authorization form, guests may not be able to check in. The hotel requires written authorization before processing any third-party payment to protect both the guest and the property from unauthorized charges.

Can I fill out the Choice Hotels credit card authorization form online?

Yes. You can complete the form online using FormsPal's free PDF editing tool. Once filled out, download and print the completed form, or send it to the hotel by email or fax before your arrival date.

What types of credit cards does the form accept?

The authorization form accepts Visa, MasterCard, Discover, American Express, and Diner's Club credit cards. Debit cards with a Visa or MasterCard logo are also typically accepted, but confirm with the specific property before submitting.