Ct 12 Form - Oregon Charitable Organization Annual Report

Ct 12 Form PDF Details

Oregon's annual charitable organization report is required by the Oregon Department of Justice under ORS Chapter 128. Any organization that solicits donations from Oregon residents or conducts charitable activities in the state must submit this filing each year to maintain active registration status. Failing to file on time can result in penalties, late fees, and the potential loss of the organization's ability to legally fundraise in Oregon.

Who Must File: All organizations registered with the Oregon Charitable Activities Division must submit an annual report. This includes nonprofit corporations, public benefit organizations, faith-based entities that solicit donations, and any organization holding assets for charitable purposes. There are three versions of the annual filing. The standard version applies to most registered charities. The CT-12S is a simplified filing for organizations with gross revenue under $25,000. The CT-12F applies to organizations with $500,000 or more in gross revenue that are required to provide an independent certified audit with their submission. Using the correct version is important: filing the wrong form may result in processing delays or noncompliance notices from the state.

Annual Filing Deadlines: The annual charitable report is due within 4.5 months after the close of your organization's fiscal year. For organizations using a December 31 year end, this means the deadline falls on May 15. Oregon law does not provide for automatic extensions. If your organization misses the deadline, a late penalty of $20 per month applies, capped at $100 total. The penalty accrues each month until the filing is received and accepted. Continued failure to file can result in revocation of the organization's charitable registration, which would prohibit the organization from soliciting donations in Oregon until reinstated.

What the Annual Report Covers: The filing is a comprehensive snapshot of your organization's operations and finances for the reporting year. Organizations must provide general information including legal name, address, primary contact, and any changes to officers, directors, or trustees that occurred during the year. A list of all current officers and directors, including their titles, mailing addresses, email addresses, and average weekly hours devoted to the organization, is required. Financial statements are a core component, covering total revenue broken down by source, total expenses by category, and ending net assets. Organizations that engaged professional fundraisers or commercial co-venturers during the year must include a separate disclosure detailing those arrangements. All officers must certify the accuracy of the annual report under penalty of perjury before submission.

Audit Requirements: Organizations with gross revenue of $500,000 or more must include a certified independent audit or financial review prepared by a licensed certified public accountant. The audit or review must cover the same fiscal year as the annual report and must meet the standards set by the Oregon Department of Justice. Organizations below this revenue threshold are not required to submit an audit but must still provide accurate financial statements. Organizations that underwent a significant change in financial activity during the year, such as a merger, dissolution, or large one-time grant, should include explanatory notes with their financial statements.

Annual Registration Fees: A fee must accompany each annual filing, paid to the Oregon Department of Justice. The fee schedule is based on total gross revenue: organizations with revenue under $25,000 pay $10, those with revenue between $25,000 and $500,000 pay $50, and those with revenue over $500,000 pay $200. Fee payments can be submitted by check made payable to the Oregon Department of Justice or online through the state's charitable activities filing portal. Late fees, if applicable, must be paid in addition to the regular registration fee.

How to Prepare and Submit: Before completing the annual report, gather your organization's financial records for the full fiscal year, including bank statements, revenue records, and expense reports. Review the prior year's filing to ensure consistency in financial reporting. Complete every required field and attach all supporting documents, including the audit report if applicable. Sign the certification statement as required by Oregon law. Submit the completed form along with fee payment by the filing deadline. Organizations that previously filed online may access their prior year submission to use as a reference when completing the current year's report.

Use FormsPal to fill out and review your annual charitable organization report before submission. Related annual report forms are also available: Annual Report Form and the Oregon Annual Guardian Report.