DA Form 137-2 at a glance
What it is: The Installation Clearance Record is an out-processing packet designed to assist you and the installation in completing your final clearance as accurately and expeditiously as possible.
Where and when to file: This checklist must be completed before your final military pay appointment.
The form is to ensure Soldier readiness before PCS, to complete clearance verification before transition from active duty, transfer to another Service or Component, separation, discharge, or retirement, and to close out installation personnel and finance records.
It is your responsibility to complete this checklist properly.
If you are separating or retiring from the Active Army, failure to complete this checklist correctly and entirely will result in you receiving 55 percent of your final pay pending verification by DFAS of any outstanding debts.
A filled-in DA Form 137-2 example: a Soldier clears two stops before a PCS move
How to fill out DA Form 137-2, box by box
Section A, personnel data: name, rank, orders, units and dates
The commander, S1, processing control station, or appointed official completes Section A, Personnel Data.
The commander, S1, processing control station, or appointed official enters the Name in box 1, the Rank in box 2, the Orders No. in box 3, the Gaining Unit in box 4 and the Losing Unit in box 5.
The commander, S1, processing control station, or appointed official enters the Date of Orders (YYYYMMDD) in box 6 and the Departure Date (YYYYMMDD) in box 8.
Box 7, reason for clearing: PCS, ETS, retirement or other
Box 7, Reason for Clearing, lists PCS, ETS, RETIREMENT and OTHER (Specify).
Section B, Installation Activity a to k: Yes, Debt Amount, No, name, telephone and signature
All signatures are required prior to reporting to the processing control station (section d) for final clearance. Not having these required signatures will cause a delay in your final clearance.
Section B has, for each Installation Activity, Yes, Debt Amount, No, Name (Last, First, Middle), Signature and Telephone No.
Activities marked with an @ require clearance for all Soldiers separating or retiring from the Active Army, including AGR personnel.
Activities marked with an asterisk (*) require clearance for Soldiers departing on PCS.
Activities not marked will be cleared per installation instructions.
Section B lists: a. Personnel Information Station @*, b. Personnel Management Station @*, c. Medical Facility @*/PDHRA (DD Form 2900), d. TRICARE Service Center Health Benefits Advisor or Medical Element Equivalent @*, e. Dental Facility @*, f. DEERS/RAPIDS/ID Cards and Tags @*, g. Transportation Office @*, h. Central Issue Facility @*, i. Education Center @*, j. Army Emergency Relief @*, k. Post Exchange @.
Section B (Continued), Installation Activity l to z: Yes, Debt Amount, No, name, telephone and signature
Section B (Continued) has, for each Installation Activity, Yes, Debt Amount, No, Name (Last, First, Middle), Signature and Telephone No.
Section B (Continued) lists: l. Security Office *, m. Provost Marshal Office @*, n. Housing Office, o. Army Community Services Center, p. Commercial Activities, q. Morale, Welfare, and Recreation Fund Manager, r. Training Aids Center, s. Commissary, t. Child, Youth, and School Services, u. Reserve Component Career Counselor, v. Lodging Office, w. Has the Soldier completed Soldier for Life-Transition Assistance processing? Exit Survey/ DD Forms 2648/2648-1 and 2958 (USAR only) @, x. Behavioral Health @*, y. Family Advocacy @*, z. Sponsorship Program Counseling and Information Sheet (DA Form 5434) *.
Remarks, block 16
Provide any additional information in Remarks, block 16.
Section C, military pay processing: name, telephone, signature and date
Section C, Military Pay Processing, has these Military Pay Clearances: (1) Travel Pay Processing @*, (2) Separation Pay Processing @ and (3) Debt Processing @.
For each, the Defense Military Pay Office enters the Name (Last, First, Middle), the Telephone No and the Date (YYYYMMDD), and signs the Signature box.
Section D, boxes 18a and 19a: deployment history form and out-processing, yes or no
In Section D, Processing Control Station, box 18a is: Does the Soldier have a signed, authenticated, and dated Service Member Deployment History Out-processing Verification form?
Box 19a is: Has the Soldier completed out-processing?
For boxes 18a and 19a, the Processing Control Station marks YES or NO, enters the Name (Last, First, Middle), the Telephone No and the Date (YYYYMMDD) for each, and signs each Signature box.
More rules for DA Form 137-2
For use of this form, see AR 600-8-101; the proponent agency is DCS, G-1.
Disclosure is voluntary; however, failure to complete this form may result in only partial payment of final pay.
The authority is Section 301, Title 5, USC.
The form is to ensure that debt to the government and its instrumentalities is identified and that action is taken to obtain payment before the Soldier's transition from active duty, separation or retirement.
Forms will not be disclosed outside the Department of Defense (DOD) and DOD sponsored agencies.
Separation payments will not be released until installation clearance is completed.
Common questions about DA Form 137-2
Is there a deadline?
This checklist must be completed before your final military pay appointment.
Sources
[1] DA Form 137-2 (FEB 2015), Installation Clearance Record, U.S. Army (the Official source link on this page).
