Dd Form 1556 PDF Details

In today's fast-evolving professional landscape, continuous learning and development play a crucial role in enhancing organizational effectiveness and employee performance. The DD Form 1556 serves as a comprehensive documentation tool for federal employees or military personnel seeking career development through training initiatives. Its multifaceted purpose ranges from requesting training opportunities to authorizing the expenses involved. Specifically designed to cater to the diverse needs of Department of Defense personnel, the form meticulously records various aspects such as the authorization of training expenses, agreements for service continuation post-training, certification of completed training, and any reimbursement clauses tied to the training program. The form mandates disclosures under the Privacy Act, guided by specific U.S. Code sections and executive orders, ensuring transparency and informed consent from the participants. Additionally, it plays a pivotal role in managing and recording the intricate financial transactions associated with training programs, which can vary from tuition fees to travel expenses, thereby serving both administrative efficiency and regulatory compliance within the Department of Defense's robust training ecosystem.

QuestionAnswer
Form NameDd Form 1556
Form Length13 pages
Fillable?No
Fillable fields0
Avg. time to fill out3 min 15 sec
Other namesdd form 1556, form 1556 1, DSN, 1st

Form Preview Example

DD FORM 1556 -

REQUEST, AUTHORIZATION, AGREEMENT, CERTIFICATION OF TRAINING AND REIMBURSEMENT

PRIVACY ACT STATEMENT

AUTHORITY: 5 U.S.C. Sections 4101 - 4118; and E.O. 9397.

PRINCIPAL PURPOSE(S): To request training by employees or military personnel and to document the authorization for expenses of such training, agreements for continuation in service following training, certificates of training, and any reimbursement obligations contracted by personnel or employees as a result of receiving training.

ROUTINE USE(S): Civilian training information is provided to Office of Personnel Management (OPM) for data reporting purposes stipulated in 5 U.S.C. 4115.

DISCLOSURE: Voluntary; however, failure to furnish the requested information may result in your ineligibility for participating in this training.

GENERAL INSTRUCTIONS

This is a multi-purpose form. It will be used for all training incidents. Specific guidelines for data input will be set by each DoD component. Data required by the Office of Personnel Management.

COPY DISTRIBUTION

Copy 1: File in the training/personnel folder.

Copy 7:

Give finance office to authorize any separate

Copy 2: For Agency ADP System.

 

payments for books, material or other costs.

Copy 3: Give vendor to nominate employee.

Copy 8:

Give employee.

Copy 4: Give vendor as the obligation for approved costs.

Copy 9:

Use to evaluate training.

Copy 5: Give vendor to return to confirm nomination status.

Copy 10: Keep at originating office.

Copy 6: Give finance office to authorize payments.

 

 

COMPLETION INSTRUCTIONS

Item A - May be found in items 33 and 35 of Standard Form 50, "Notification of Personnel Action," when/if required. Item B - Follow DoD component instructions.

Item C - Follow local procedures. Normally X beside "initial." Item D - If this is an amendment, enter number.

SECTION A - TRAINEE / APPLICANT INFORMATION

Item 1 - Fill in trainee's name. If more than one nominee, list

Item 12 - Enter trainee's organization mailing address.

on separate sheet.

 

 

Item 13 - Enter submitting organization's six digit unit

 

 

 

 

Item 2 - Enter first five letters of trainee's last name.

identification code (UIC). (See DoD component instructions.)

Item 3 - Enter trainee's Social Security number.

Item 14 - Enter appropriate code or abbreviation.

Item 4 - Enter appropriate code for trainee's educational level.

CC - Career Conditional

1 - Regular

C

- Career

2 - Reserve

00

- Not applicable

11

- 3 years of college

T

- Temporary

3 - National Guard

E

- Excepted

I - Intermittent

01

- No formal or some elementary

12

- 4 years of college

 

 

 

 

02

- Elementary graduate

13

- Bachelor Degree

Item 15 - To be computed and filled in by the nominating

03

- Some high school

14

- Post Bachelor

training office.

 

 

04

- High school graduate or

15

- 1st Professional

 

 

 

 

 

 

 

certificate of equivalency

16

- Post 1st Professional

Item 16 - Self-explanatory

 

 

05

- Terminal Occupational

17

- Master Degree

 

 

 

 

 

 

 

Program (TOP)

18

- Post Master

 

 

 

 

 

 

SECTION B - TRAINING COURSE DATA

 

06

- TOP Certificate

19

- 6th year Degree

 

 

07

- Started college

20

- Post 6th year

Items 17, 18, and 19 - Self explanatory.

 

08

- 1 year of college

21

- Doctorate Degree

 

 

 

 

09

- 2 years of college

22

- Post Doctorate

Item 20 - Course Codes. See back.

 

 

10

- Associate Degree

 

 

 

 

 

 

Item 5 - Enter years and months of continuous Federal

Item 21 - Total hours are determined by multiplying hours

attended per week by the number of weeks of the course.

Government service.

 

 

 

 

Duty and non-duty hours are self-explanatory. Enter one hour

 

 

 

 

Item 6 - Follow local procedures.

 

 

or more; round fractions up.

 

 

 

 

 

 

 

 

Item 7 - Follow local procedures.

 

 

Item 22a - Follow DoD component instruction.

 

 

 

 

 

 

Item 8 - Self-explanatory.

 

 

Item 22b - Enter training source catalog/course ID number.

 

 

 

 

 

 

Item 9 - Self-explanatory.

 

 

Item 22c - Follow local procedures.

 

 

 

 

 

 

 

 

Item 10 - Self-explanatory.

 

 

Items 23a & b - Enter in year, month, day sequence the course

 

 

dates (In YYYYMMDD format, e.g., June 15, 2000 would be entered

 

 

 

 

Item 11 - Enter trainee's organization name.

as 20000615).

 

 

 

 

 

 

DD FORM 1556 (PAS AND INSTRUCTIONS), AUG 2002

DD FORM 1556 INSTRUCTIONS (Continued)

 

 

 

SECTION B - TRAINING COURSE DATA (Continued)

 

SECTION C - COSTS AND BILLING INFORMATION

 

 

 

 

Item 20 - COURSE CODES - Enter appropriate codes from

 

Item 24 - X if applicable.

 

 

 

 

 

 

 

those listed below.

 

 

 

 

Items 25a & b - Enter dollars and cents.

 

 

 

 

 

 

 

 

 

 

 

A - PURPOSE

 

 

 

 

 

Item 25c - Sum of items 25a & b. (See Note below)

1

- Mission or program change

5 - Meet future staffing needs

 

Item 25d - Follow DoD component instructions.

2

- New technology

 

6 - Develop unavailable skills

 

 

 

 

 

 

3

- New work assignment

7 - Trade or craft apprenticeship

 

Items 26a & b - Enter dollars and cents.

4

- Improve present

 

8 - Orientation

 

 

 

 

 

 

 

performance

 

9 - Adult basic education

 

Item 26c - Sum of items 26a & b. (See Note below)

 

 

B - TYPE

 

 

 

 

 

Items 27 & 29 - For finance office use. Enter only one

1

- Executive and management

5 - Specialty and technical

 

accounting classification on each DD 1556.

 

 

 

 

2

- Supervisory

 

 

6 - Clerical

 

Items 28 & 31 - Follow local procedures.

3

- Legal, medical, scientific or

7 - Trade or craft

 

 

 

 

 

 

 

 

engineering

 

 

8 - Orientation

 

Item 30 - Sum of items 25c & 26c.

4

- Administration and analysis

9 - Adult basic education

 

Note: For a group, totals are for all trainees.

 

 

C - SOURCE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

A - US Army

 

S - Defense Logistics Agency

 

SECTION D - APPROVALS/CONCURRENCE/

 

 

 

 

D - Other DoD

 

2 - Government-Interagency

 

CERTIFICATION

 

 

 

 

F - US Air Force

 

3 - Non-Government, designed for agency

 

 

 

 

 

 

Item 32 - To be certified/signed by supervisor of trainee.

 

 

M - US Marine Corps

4 - Non-Government - off-shelf

 

 

 

 

 

 

 

 

 

N - US Navy

 

5 - State or local Government

 

Item 33 - To be certified/signed by the official designated CPO

 

 

 

 

 

 

 

 

 

 

 

D - SPECIAL INTEREST

 

 

 

Head of Training.

 

 

 

 

 

 

 

 

 

 

0 - No special program

1 - Executive Development 2 - Supervision

 

Item 34 - Follow local procedures.

 

 

E - TRAINING VENDOR

 

 

 

Item 35 - School official complete, sign, date and return

 

 

 

Follow DoD component instructions.

 

copy 5.

 

 

F - SECURITY CLEARANCE OF COURSE

 

Item 36 - If course completed, enter date and grade; if not,

 

 

U - Unclassified

C - Confidential

S - Secret T - Top Secret

 

return form with explanatory memo to Training Officer

 

 

 

identified in item 33.

 

 

 

 

 

 

 

 

 

 

 

G - ALLOCATION STATUS

 

 

 

Items 37 & 38 - Follow local procedures.

 

 

1- Primary 2 - Alternate

3 - Space Available

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

H - PRIORITY

 

 

 

 

 

SECTION E - TRAINEE AGREEMENT/CERTIFICATION

 

 

 

 

 

 

 

 

 

(Back of Copy 1)

 

 

 

 

 

Enter priority 1, 2, or 3 in accordance with DoD Instruction

 

 

 

 

 

 

 

The trainee (applicant) must read and understand the

 

 

 

 

1400.25-M, chapter 410.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

statements contained in this section. If there are any

 

 

I - TRAINING LEVEL

 

 

 

 

questions, please contact the nominating activity Training

1

- Elementary

3 - Vocational/

 

4 - College, undergraduate

 

Office.

 

 

 

 

 

2

- High School

Technical/Secretarial/

5 - College, graduate

 

Item 38f - To be completed by nominating Training Office.

 

 

 

 

Business/Commercial/ 6 - College, post graduate

 

 

 

 

 

 

 

 

 

 

 

 

 

Administrative

 

 

 

Item 39 - To be signed and dated by employee nominated for

 

 

 

 

 

 

 

 

 

 

 

J - METHOD OF TRAINING

 

 

 

non-government training.

 

 

 

 

 

 

 

 

1

- On-the-job training (formal)

 

6 - Directed study

 

SECTION F - TRAINING VENDOR

 

 

2

- Rotation of work assignment

 

7 - Classroom (resident)

 

(Back of Copies 3, 4 & 5)

 

 

3

- Seminar (training)

 

 

8 - Classroom (on site)

 

 

 

 

 

 

 

Items 40 & 43 - Instructions on back of copy 3.

4

- Conference/meeting/symposium

9 - Test/Equivalency

 

 

 

 

 

5

- Correspondence

 

 

 

 

Item 44 - Back of Copy 5 - Mailing Address Nominating

 

 

 

 

 

 

 

 

 

 

 

K - TRAINING PROGRAM

 

 

 

Agency - To be filled in by nominating Training Office.

 

 

 

 

 

 

 

 

 

 

 

Follow DoD component instructions.

 

 

 

 

 

 

 

 

SECTION G - FINANCE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

L - REASON FOR SELECTION OF COURSE

 

(Back of Copies 6 & 7)

 

 

1

- Quality of training

 

 

 

 

Items 45, 46, or 47 as appropriate, filled in by the nominating

 

 

 

 

 

 

 

2

- Most cost effective

 

 

 

 

activity Training Office.

3

- Unique capability of training source

 

 

 

 

 

 

 

SECTION H - EVALUATION

 

 

4

- Location

 

 

 

 

 

 

 

5

- Not available in Government

 

 

 

(Copy 9)

 

 

6

- Incidental to procurement of equipment

 

 

To be completed by trainee and immediate supervisor after

 

 

 

 

 

7

- Timeliness

 

 

 

 

 

training is completed (following agency instructions).

DD FORM 1556 (PAS AND INSTRUCTIONS) (BACK), AUG 2002

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