Dd Form 2086 2 – Fill Out and Use This PDF

FREEDOM OF INFORMATION (FOI) CONSULTATION AND REQUEST SUMMARY

(Please read instructions on Page 4 before completing form.)

REPORT CONTROL

SYMBOL

DD-DA&M(A)1365

1. REQUEST NUMBER

2.TYPE OF ACTION (X one)

REQUEST CONSULTATION

APPEAL

3.REQUEST CATEGORY (X one)

COMMERCIAL SCIENTIFIC/EDUCATIONAL

NEWS MEDIA

OTHER

SIMPLE		COMPLEX

REQUEST GRANTED EXPEDITED PROCESSING

1-20

21-40

41-60

61-80

81-100

101-120

121-140

141-160

161-180

181-200

201-300

301-400

401+

12.If Exemption 3 is checked, CTRL+click to select all applicable statutes.

REQUEST NUMBER

1.REQUEST NUMBER - First two digits will express Calendar Year followed by dash (-), the first initial of the type of action (A = Appeal, C = Consultation, R = Request) and Component's request number, usually four digits (e.g., 08-R-1234).

2.TYPE OF ACTION - Mark the appropriate block to indicate Request, Appeal, or Consultation.

3.REQUEST CATEGORY - Mark the appropriate block to indicate Commercial, News Media, Scientific/Educational, or Other.

4.ACTION OFFICE - Enter the name of the office tasked to process request as appropriate.

5.- 6. DATES OPENED AND CLOSED - Enter year, month and day, i.e., 20081001.

7.MULTI-TRACK PROCESSING - Mark the appropriate block to indicate Simple, Complex, or Request Granted Expedited Processing.

8.EXPEDITED PROCESSING AND FEE WAIVER ADJUDICATION - Mark the appropriate block to indicate Expedited Processing or Fee Waiver determination. Enter the number of calendar days required to adjudicate an Expedited Processing Request and working days to adjudicate a Fee Waiver Request, as applicable.

9.RESPONSE TIME IN DAY INCREMENTS - Mark the appropriate block to indicate the total working days to process the request. Use blocks 5 and 6 as the basis for this calculation.

10.ACTIONS TAKEN -

a.Disposition - Mark the appropriate block to indicate Full Grant, Partial Grant/Partial Denial, or Full Denial Based on Exemptions.

b.Full Denial Based on Reasons Other than Exemptions - Mark the appropriate block to indicate reasons applied. NOTE: DO NOT INCLUDE this information in the Annual Report if any ITEM IN 10.A. IS SELECTED AS a disposition.

11.DISPOSITION OF APPEAL - Mark the appropriate block as appropriate.

12.EXEMPTIONS APPLIED - Mark the appropriate block to indicate any exemptions applied.

13.CLERICAL HOURS - For each applicable activity category, enter time expended to the nearest 15 minutes in the total hours column. The activity categories are:

Search - Time spent in locating from the files the requested information.

Review/Excising - Time spent in reviewing the document content and determining if the entire document must retain its classification or segments could be excised thereby permitting the remainder of the document to be declassified. In reviews for other than classification, FOI exemptions 2 through 9 should be considered.

Other Administrative - Time spent in activity other than above, such as hand carrying documents to other locations, restoring files, etc.

14.PROFESSIONAL HOURS - For each applicable activity category, enter time expended to the nearest 15 minutes in the total hours column. The activity categories are:

Search/Review/Excising/Other/Coordination/Denial - See explanation above.

- Multiply the time in the total hours column of each category by the hourly rate and enter the cost figures for each category.

15.EXECUTIVE HOURS - For each applicable activity category, enter the time expended to the nearest 15 minutes in the total hours column. The activity categories are:

Search/Review/Excising/Other/Coordination/Denial - See explanation above.

-Multiply the time in the total hours column of each category by the hourly rate and enter the cost figures for each category.

16.COMPUTER SEARCH - When the amount of

government-owned (not leased) computer processing machine time required to complete a search is known, and accurate cost information for operation is available, enter the time used and the rate. Then, calculate the total cost which is fully chargeable to the requester.

17.OFFICE MACHINE COPY REPRODUCTION - Enter the number of pages reproduced and/or released.

-Multiply by the rate per copy and enter cost figures.

18.PRE-PRINTED PUBLICATIONS - Enter total pages.

-Multiply the total number of pages by the rate per page and enter cost figures.

19.COMPUTER COPY - Enter the total number of tapes and/or printouts.

-Multiply by the actual cost per tape or printout and

enter cost figures.

20.OTHER ADMINISTRATIVE FEES - Covers postage (when known), correspondence preparation, other non-billable charges not covered under Items 13-15, etc.

21.AUDIOVISUAL MATERIALS - Duplication cost is the actual cost of reproducing the material, including the wages of the person doing the work.

22.SPECIAL SERVICES - Covers items outside of the FOIA such as authenticating records, overnight mail at cost, and other services for which the requester agrees to reimburse the agency.

23.MICROFICHE REPRODUCED - Enter the number of copies and multiply by the rate per copy.

24.FOR FOI OFFICE USE ONLY -

Total Collectable Fees - Add the blocks in the cost column and enter total in the total collectable fees block. Apply the appropriate waiver for the category of requester prior to inserting the final figure. Further discussion of chargeable fees is contained in Chapter VI of DoD Regulation 5400.7-R.

Total Processing Fees - Add all blocks in the cost column and enter total in the total processing fees block. The total processing fees in most cases will exceed the total collectable fees.

Total Charged - Enter the total amount that the requester was charged, taking into account the fee waiver threshold and fee waiver policy.

Fees Waived/Reduced - Indicate if the cost of processing the request was waived or reduced by placing an "X" in the "Yes" block or the "No" block.

Fees Not Applicable - Indicate if the cost of processing the request was not applicable by placing an "X" in the "Yes" block or the "No" block.