The Downers Grove Freedom of Information Act (FOIA) form is a critical tool for individuals seeking access to public records held by the Village of Downers Grove. This document streamlines the process for requesting information, requiring individuals to detail the records or documents sought, their intended use, and their preferred format for viewing the records. Upon submission, the form prompts a response from the village within specified timelines, adhering to the regulations set forth by the Illinois statute governing the inspection of public records. Importantly, the form also includes provisions for requests to be used for commercial purposes, a factor which could influence the handling of the request. The village’s response to these requests may vary, including full approval, partial approval, or denial, and the form outlines the requester's rights to appeal denials. Additionally, the form serves not only as a request but as a certification by the requester that they have understood and agreed to the village policies governing public information disclosure. Designed to ensure that the process is accessible and straightforward, the form is available in various locations within the village and online, providing flexibility on how requests can be submitted. Addressing concerns over confidentiality, the FOIA also highlights the exceptions in place to protect sensitive information, ensuring that the balance between transparency and privacy is maintained.
| Question | Answer |
|---|---|
| Form Name | Downers Grove Foia Form |
| Form Length | 2 pages |
| Fillable? | No |
| Fillable fields | 0 |
| Avg. time to fill out | 30 sec |
| Other names | foia request form pdf, foia 1 form, foia request online, downers grove request |
Date/Time Received:
Response Due by:
Received by:
FOIA #
VILLAGE OF DOWNERS GROVE
NAME____________________________________________________________________DATE_____________________________
ADDRESS_____________________________________________CITY_______________________STATE_______ZIP___________
Describe as specifically as possible the record(s) or document(s) sought.
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
Date(s) of record(s) or document(s):
_________________________________________________________________________________________________
Is request to be used for Commercial purposes? |
_____Yes |
_____No |
Department, Board, or Commission from which records are sought:
_________________________________________________________________________________________________
How do you wish to view record(s) |
____in person ____paper copy ____media ____certified |
I hereby certify and affirm that the above information is true and correct and that I have read and understand the Village of Downers Grove policies and procedures governing disclosure of public information, including, but not limited to, my rights to appeal denials and time limits thereof.
__________________________________________
Signature of Requester
******************************************************************************************************************************************
Office Use Only
Referred to: _____________________________ Response due by: __________ Extension required? ____ Yes ____ No
(Department & Person) |
|
Type of Extension: _________Statutory __________Mutual |
Due date after extension: ___________________ |
Type of response: _____ Approval _____ Partial Approval _____ No Records _____ Denial _____ PAC approved denial
Notes:____________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
Date of response: _______________ Date forwarded to Village Clerk to file:______________
FOIA
Freedom of Information Request Procedures
Procedures
The Freedom of Information Act, 5 ILCS 140/3 et seq., is the principal Illinois statute governing the inspection of public records. The Act requires that public bodies make available for inspection or copying all public records to any person. Exceptions are provided to insure the confidentiality of certain types of sensitive public records.
Persons desiring to inspect or receive copies of Village records must submit a request in writing or may complete a REQUEST FOR PUBLIC RECORDS form (form
Forms will be available in the reception areas of the Village Hall, Public Works Department, Police Department, Fire Station No. 2, and
All requests for records must be received during normal business hours of the general administrative offices of the Village. (Monday through Friday between the hours of 8:00 am and 5:00 pm., excluding holidays) Requests submitted electronically after normal business hours will be considered received by the Village on the next business day.
Upon receipt of a General Request, the Village will respond within five working days of the date of request.
Fees: |
|
Standard copies of records |
no fee |
Color copies of records |
$.10 per page |
Maps, photographs, CD’s, DVD’s, etc. |
actual cost of reproduction |
Appeals:
Appeals must be submitted to the Public Access Counselor:
Public Access Bureau
Office of the Attorney General
500 S. 2nd Street
Springfield, Illinois 62706
publicaccess@atg.state.il.us