Planning an event can often feel like navigating a complex maze, filled with decisions at every turn. At the heart of this planning process lies the Event Planning Request form, a comprehensive tool designed to streamline and simplify the coordination efforts. This form captures crucial information, starting from the basics such as the date and time of the event, to more specific details including the type of event, estimated attendance, and media coverage expectations. It also delves into whether the occasion will host a candidate, a candidate and their spouse, or a surrogate, and if so, the name of the surrogate. The contact information section ensures that communication remains fluid, listing phone numbers for home, office, and cell. Furthermore, the form touches on the financial aspect of the event, particularly if it's a fundraiser, by asking for the contribution per person. Additionally, it allows for the listing of other speakers or VIPs, highlighting the event's importance and scale. The option to indicate the anticipated media market, including TV, radio, and print coverage, goes to show the foresight and planning involved in making the event a success. Completing this form not only aids in the efficient organization of the event but also ensures all parties involved have a clear understanding of the event's objectives and requirements.
| Question | Answer |
|---|---|
| Form Name | Event Planning Request Form |
| Form Length | 1 pages |
| Fillable? | No |
| Fillable fields | 0 |
| Avg. time to fill out | 15 sec |
| Other names | event planner consultation form, request to attend event form, Tentative, Staffed |
Sa m ple Eve nt Pla nning Re que st Form
Date request received _______________________________
Day of Event________________________ |
Time of Event __________________ AM or PM |
Date of Event _______________________ |
|
Candidate only ______________________ |
Candidate and spouse ________________________ |
Surrogate possible ___________________ |
Name of surrogate __________________________ |
Contact Name __________________________________________________________________
Phone Numbers |
Home ____________________ |
Office ____________________ |
|
Cell _____________________ |
|
Name of Event _________________________________________________________________
Type of Event __________________________________________________________________
If fundraiser, what is the contribution per person ______________________________________
Sponsor(s) ____________________________________________________________________
Location ______________________________________________________________________
Congressional District ___________ County __________ Media Market ____________
Purpose of Event _______________________________________________________________
Format _______________________________________________________________________
Estimated Attendance ___________________________________________________________
Other speakers/VIPs _____________________________________________________________
(name and title)
Media coverage expected: ______Yes ______ No ______ Maybe/Invited
TV _____ Radio _____ Print _____
Candidate required to attend from ______________ to _______________
Comments: ____________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
DATE |
|
__________ First response |
__________ Regret: by phone [ ] by letter [ ] |
__________ Tentative yes |
__________ Canceled: by whom _______________ |
__________ Confirmed: by whom _________________________________________________
Staffed by ______________________________________________________________
Surrogate _______________________________________________________________