Form 5397 PDF Details

The U.S. Postal Service's operational efficiency and its ability to promptly adapt to the dynamic demands for mail delivery are partially sustained through meticulous processes and forms such as the PS Form 5397 titled "Contract Route Extra Trip Authorization." This form serves a critical function, streamlining the authorization and documentation of additional trips beyond regular mail delivery routes, whether these are one-way or round trips. It distinctly outlines the procedural steps and necessary information required from both the originating and destination offices, ensuring that each segment of the mail's journey is accounted for. Details such as contract route number, contractor details, trip authorization (either one-way or round trip with specified miles), points of origin and destination, dates and times of departure and arrival, trailer or truck numbers, and load percentages are meticulously captured. Additionally, it incorporates sections for signatures from drivers and postal supervisors, reinforcing accountability and traceability. The form's structure facilitates a clear communication channel between postal offices and contractors, aiding in efficient mail delivery management while also catering to unforeseen postal service needs. This well-organized framework benefits not only the U.S. Postal Service and its contractors but ultimately serves the American public by helping to ensure mail is delivered reliably and on time.

QuestionAnswer
Form NameForm 5397
Form Length4 pages
Fillable?No
Fillable fields0
Avg. time to fill out1 min
Other namesusps trucking contracts, postal form 5429, 5397 form ps, form 5397

Form Preview Example

U.S. Postal Service

Contract Route Extra Trip Authorization

INSTRUCTIONS

FOR ONE-WAY TRIPS:

Office of Origin — Complete Blocks 1-9, 14, and 30, and obtain signature of driver in Block 31. Retain Copy No. 4 for your files. Give other 3 copies to driver to accompany mail.

Office of Destination — Complete Blocks 10-13, 16-17, and 26. Retain Copy No. 3 for your files. Give Copy No. 2 to driver for contractor’s records. Forward Copy No. 1 to Administrative Official, as shown.

FOR ROUND TRIPS:

Office of Origin — Complete Blocks 1-9, 14, and 30, and obtain signature of driver in Block 31. Retain Copy No. 4 for your files. Give other 3 copies to driver to accompany mail.

Office of Destination — Complete Blocks 10-13, 15-21, and 27. Retain Copy No. 3 for your files. Give Copies Nos. 1 and 2 to driver to accompany mail to office of origin.

Office of Origin — Complete Blocks 22-25 and 28. Give Copy No. 2 to driver for contractor’s records. Complete information on your file copy No. 4, and forward Copy No. 1 to Administrative Official, as shown.

1.

Contract Route No.

2. Contractor

 

 

 

 

 

3. Extra Trips Authorized (Check one)

 

 

 

 

 

 

 

 

 

 

One Way

Round Trip

 

 

 

 

 

 

 

 

 

 

(_________ miles)

(_________ miles)

 

 

 

 

 

 

 

 

 

 

 

 

4.

Point of Origin (City and State)

 

5. Date & Time of Departure

6. Cont. or Pcs.

7. % Load

8. Trailer-Truck No.

 

 

 

 

 

 

 

 

 

 

 

 

 

9.

Destination (Outer terminal)

 

 

10.

Date & Time of Arrival

11. Cont. or Pcs.

12. % Load

13. Trailer-Truck No.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

14. Outbound Trip No.

 

 

 

 

 

15. Inbound Trip No.

 

 

 

 

VIA

Arr.

Dept.

% Unloaded

% Loaded

 

VIA

Arr.

Dept.

% Unloaded

% Loaded

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

16.

Destination (Outer terminal)

 

 

17.

Date & Time of Departure

18. Cont. or Pcs.

19. % Load

20. Trailer-Truck No.

 

 

 

 

 

 

 

 

 

 

 

 

 

21.

Point of Origin

 

 

22.

Date & Time of Return

23. Cont. or Pcs.

24. % Load

25. Trailer-Truck No.

 

 

 

 

 

 

 

 

 

 

 

 

 

26.

Name of Receiving Employee at Destination

27.

Name of Dispatching Employee at Point of

28. Name of Receiving Employee at Point of

 

 

 

 

 

 

Destination (Return trip)

 

Origin (Return trip)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

29.

Remarks

 

 

 

 

 

 

 

 

 

 

 

30.Authorized By (Title and Signature of Postal Supervisor)

31. Driver’s Signature

PS Form 5397, February 1987

Administrative Official (City and State), ________________________________

COPY 1

 

U.S. Postal Service

Contract Route Extra Trip Authorization

INSTRUCTIONS

FOR ONE-WAY TRIPS:

Office of Origin — Complete Blocks 1-9, 14, and 30, and obtain signature of driver in Block 31. Retain Copy No. 4 for your files. Give other 3 copies to driver to accompany mail.

Office of Destination — Complete Blocks 10-13, 16-17, and 26. Retain Copy No. 3 for your files. Give Copy No. 2 to driver for contractor’s records. Forward Copy No. 1 to Administrative Official, as shown.

FOR ROUND TRIPS:

Office of Origin — Complete Blocks 1-9, 14, and 30, and obtain signature of driver in Block 31. Retain Copy No. 4 for your files. Give other 3 copies to driver to accompany mail.

Office of Destination — Complete Blocks 10-13, 15-21, and 27. Retain Copy No. 3 for your files. Give Copies Nos. 1 and 2 to driver to accompany mail to office of origin.

Office of Origin — Complete Blocks 22-25 and 28. Give Copy No. 2 to driver for contractor’s records. Complete information on your file copy No. 4, and forward Copy No. 1 to Administrative Official, as shown.

1.

Contract Route No.

2. Contractor

 

 

 

 

 

3. Extra Trips Authorized (Check one)

 

 

 

 

 

 

 

 

 

 

One Way

Round Trip

 

 

 

 

 

 

 

 

 

 

(_________ miles)

(_________ miles)

 

 

 

 

 

 

 

 

 

 

 

 

4.

Point of Origin (City and State)

 

5. Date & Time of Departure

6. Cont. or Pcs.

7. % Load

8. Trailer-Truck No.

 

 

 

 

 

 

 

 

 

 

 

 

 

9.

Destination (Outer terminal)

 

 

10.

Date & Time of Arrival

11. Cont. or Pcs.

12. % Load

13. Trailer-Truck No.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

14. Outbound Trip No.

 

 

 

 

 

15. Inbound Trip No.

 

 

 

 

VIA

Arr.

Dept.

% Unloaded

% Loaded

 

VIA

Arr.

Dept.

% Unloaded

% Loaded

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

16.

Destination (Outer terminal)

 

 

17.

Date & Time of Departure

18. Cont. or Pcs.

19. % Load

20. Trailer-Truck No.

 

 

 

 

 

 

 

 

 

 

 

 

 

21.

Point of Origin

 

 

22.

Date & Time of Return

23. Cont. or Pcs.

24. % Load

25. Trailer-Truck No.

 

 

 

 

 

 

 

 

 

 

 

 

 

26.

Name of Receiving Employee at Destination

27.

Name of Dispatching Employee at Point of

28. Name of Receiving Employee at Point of

 

 

 

 

 

 

Destination (Return trip)

 

Origin (Return trip)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

29.

Remarks

 

 

 

 

 

 

 

 

 

 

 

30.Authorized By (Title and Signature of Postal Supervisor)

31. Driver’s Signature

PS Form 5397, February 1987

Administrative Official (City and State), ________________________________

CONTRACTOR - COPY 2

 

U.S. Postal Service

Contract Route Extra Trip Authorization

INSTRUCTIONS

FOR ONE-WAY TRIPS:

Office of Origin — Complete Blocks 1-9, 14, and 30, and obtain signature of driver in Block 31. Retain Copy No. 4 for your files. Give other 3 copies to driver to accompany mail.

Office of Destination — Complete Blocks 10-13, 16-17, and 26. Retain Copy No. 3 for your files. Give Copy No. 2 to driver for contractor’s records. Forward Copy No. 1 to Administrative Official, as shown.

FOR ROUND TRIPS:

Office of Origin — Complete Blocks 1-9, 14, and 30, and obtain signature of driver in Block 31. Retain Copy No. 4 for your files. Give other 3 copies to driver to accompany mail.

Office of Destination — Complete Blocks 10-13, 15-21, and 27. Retain Copy No. 3 for your files. Give Copies Nos. 1 and 2 to driver to accompany mail to office of origin.

Office of Origin — Complete Blocks 22-25 and 28. Give Copy No. 2 to driver for contractor’s records. Complete information on your file copy No. 4, and forward Copy No. 1 to Administrative Official, as shown.

1.

Contract Route No.

2. Contractor

 

 

 

 

 

3. Extra Trips Authorized (Check one)

 

 

 

 

 

 

 

 

 

 

One Way

Round Trip

 

 

 

 

 

 

 

 

 

 

(_________ miles)

(_________ miles)

 

 

 

 

 

 

 

 

 

 

 

 

4.

Point of Origin (City and State)

 

5. Date & Time of Departure

6. Cont. or Pcs.

7. % Load

8. Trailer-Truck No.

 

 

 

 

 

 

 

 

 

 

 

 

 

9.

Destination (Outer terminal)

 

 

10.

Date & Time of Arrival

11. Cont. or Pcs.

12. % Load

13. Trailer-Truck No.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

14. Outbound Trip No.

 

 

 

 

 

15. Inbound Trip No.

 

 

 

 

VIA

Arr.

Dept.

% Unloaded

% Loaded

 

VIA

Arr.

Dept.

% Unloaded

% Loaded

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

16.

Destination (Outer terminal)

 

 

17.

Date & Time of Departure

18. Cont. or Pcs.

19. % Load

20. Trailer-Truck No.

 

 

 

 

 

 

 

 

 

 

 

 

 

21.

Point of Origin

 

 

22.

Date & Time of Return

23. Cont. or Pcs.

24. % Load

25. Trailer-Truck No.

 

 

 

 

 

 

 

 

 

 

 

 

 

26.

Name of Receiving Employee at Destination

27.

Name of Dispatching Employee at Point of

28. Name of Receiving Employee at Point of

 

 

 

 

 

 

Destination (Return trip)

 

Origin (Return trip)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

29.

Remarks

 

 

 

 

 

 

 

 

 

 

 

30.Authorized By (Title and Signature of Postal Supervisor)

31. Driver’s Signature

PS Form 5397, February 1987

Administrative Official (City and State), ________________________________

OFFICE DESTINATION - COPY 3

 

U.S. Postal Service

Contract Route Extra Trip Authorization

INSTRUCTIONS

FOR ONE-WAY TRIPS:

Office of Origin — Complete Blocks 1-9, 14, and 30, and obtain signature of driver in Block 31. Retain Copy No. 4 for your files. Give other 3 copies to driver to accompany mail.

Office of Destination — Complete Blocks 10-13, 16-17, and 26. Retain Copy No. 3 for your files. Give Copy No. 2 to driver for contractor’s records. Forward Copy No. 1 to Administrative Official, as shown.

FOR ROUND TRIPS:

Office of Origin — Complete Blocks 1-9, 14, and 30, and obtain signature of driver in Block 31. Retain Copy No. 4 for your files. Give other 3 copies to driver to accompany mail.

Office of Destination — Complete Blocks 10-13, 15-21, and 27. Retain Copy No. 3 for your files. Give Copies Nos. 1 and 2 to driver to accompany mail to office of origin.

Office of Origin — Complete Blocks 22-25 and 28. Give Copy No. 2 to driver for contractor’s records. Complete information on your file copy No. 4, and forward Copy No. 1 to Administrative Official, as shown.

1.

Contract Route No.

2. Contractor

 

 

 

 

 

3. Extra Trips Authorized (Check one)

 

 

 

 

 

 

 

 

 

 

One Way

Round Trip

 

 

 

 

 

 

 

 

 

 

(_________ miles)

(_________ miles)

 

 

 

 

 

 

 

 

 

 

 

 

4.

Point of Origin (City and State)

 

5. Date & Time of Departure

6. Cont. or Pcs.

7. % Load

8. Trailer-Truck No.

 

 

 

 

 

 

 

 

 

 

 

 

 

9.

Destination (Outer terminal)

 

 

10.

Date & Time of Arrival

11. Cont. or Pcs.

12. % Load

13. Trailer-Truck No.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

14. Outbound Trip No.

 

 

 

 

 

15. Inbound Trip No.

 

 

 

 

VIA

Arr.

Dept.

% Unloaded

% Loaded

 

VIA

Arr.

Dept.

% Unloaded

% Loaded

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

16.

Destination (Outer terminal)

 

 

17.

Date & Time of Departure

18. Cont. or Pcs.

19. % Load

20. Trailer-Truck No.

 

 

 

 

 

 

 

 

 

 

 

 

 

21.

Point of Origin

 

 

22.

Date & Time of Return

23. Cont. or Pcs.

24. % Load

25. Trailer-Truck No.

 

 

 

 

 

 

 

 

 

 

 

 

 

26.

Name of Receiving Employee at Destination

27.

Name of Dispatching Employee at Point of

28. Name of Receiving Employee at Point of

 

 

 

 

 

 

Destination (Return trip)

 

Origin (Return trip)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

29.

Remarks

 

 

 

 

 

 

 

 

 

 

 

30.Authorized By (Title and Signature of Postal Supervisor)

31. Driver’s Signature

PS Form 5397, February 1987

Administrative Official (City and State), ________________________________

OFFICE OF ORIGIN - COPY 4

 

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Filling out this PDF calls for thoroughness. Ensure that each and every blank field is filled in accurately.

1. The 5397 form ps will require specific details to be entered. Make sure the subsequent blank fields are filled out:

Filling in segment 1 in usps form 5397

2. Once your current task is complete, take the next step – fill out all of these fields - Remarks, Authorized By Title and Signature, Drivers Signature, PS Form February, Administrative Official City and, and COPY with their corresponding information. Make sure to double check that everything has been entered correctly before continuing!

usps form 5397 writing process detailed (portion 2)

3. This 3rd part should also be pretty easy, Contract Route No, Contractor, Extra Trips Authorized Check one, One Way, Round Trip, miles, miles, Point of Origin City and State, Date Time of Departure, Cont or Pcs, Load, TrailerTruck No, Destination Outer terminal, Date Time of Arrival, and Cont or Pcs - every one of these blanks will have to be completed here.

usps form 5397 completion process explained (stage 3)

Many people often get some things incorrect while filling in Contractor in this area. You need to reread everything you type in right here.

4. This particular subsection arrives with these blanks to consider: Name of Receiving Employee at, Name of Dispatching Employee at, Name of Receiving Employee at, Destination Return trip, Origin Return trip, Remarks, Authorized By Title and Signature, Drivers Signature, PS Form February, Administrative Official City and, and CONTRACTOR COPY.

usps form 5397 completion process described (portion 4)

5. The very last point to finalize this PDF form is essential. Ensure you fill out the appropriate blanks, like Contract Route No, Contractor, Extra Trips Authorized Check one, One Way, Round Trip, miles, miles, Point of Origin City and State, Date Time of Departure, Cont or Pcs, Load, TrailerTruck No, Destination Outer terminal, Date Time of Arrival, and Cont or Pcs, prior to submitting. Neglecting to do so can end up in an incomplete and possibly nonvalid document!

Filling in section 5 of usps form 5397

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