Form 635 PDF Details

In the realm of political and legislative influence, transparency and accountability are paramount. The Form 635 plays a critical role in facilitating this openness by requiring lobbyist employers and lobbying coalitions to file quarterly reports with the Secretary of State. This document captures the essence and activities of those employing lobbyists or contracting lobbying firms to sway legislative or administrative actions. It mandates a detailed disclosure of payments made within each quarter, regardless of whether any transactions occurred, ensuring a comprehensive overview of efforts made to influence government actions. Furthermore, it necessitates the inclusion of a Form 615, a "Lobbyist Report," for every in-house employee serving as a lobbyist, alongside specific attachments for state and local governmental agencies involved in lobbying. Notably, lobbying coalitions, defined as groups of 10 or more pooling resources for lobbying purposes, are obliged to reveal the financial contributors to their efforts through the Form 635-C. The importance of the Form 635 is underscored by stringent deadlines and penalties for late filings, emphasizing the significance of the timely and accurate reporting in maintaining the integrity of political processes. This intricate system of reporting not only aids in the monitoring of lobbying activities but also in enforcing the regulations set forth by the Political Reform Act, underscoring a commitment to transparency in the interaction between private interests and public officials.

QuestionAnswer
Form NameForm 635
Form Length8 pages
Fillable?No
Fillable fields0
Avg. time to fill out2 min
Other namesINHOUSE, ofthe, Payee, tion

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1993

FORM 635

REPORT OF LOBBYIST EMPLOYER

AND

REPORT OF LOBBYING COALITION

LOBBYIST EMPLOYERS: A person, other than a lobbying firm, who employs a lobbyist or contracts with a lobbying firm for economic consideration for the purpose of influencing legislative or administrative action is a "Lobbyist Employer." The Form 635 must be filed by lobbyist employers for each calendar quarter, regardless of whether the employer has made or incurred any payments during the quarter. In addition, a lobbyist employer must attach to its quarterly report a "Lobbyist Report" (Form 615) completed by each in- house employee who is a lobbyist. NOTE: State and local governmental agencies which are lobbyist employers must also complete Attachment 640.

LOBBYING COALITIONS: A group of 10 or more individuals or entities which pool their funds for the purpose of sharing the expenses of employing a lobbyist or contracting for the services of a lobbying firm is a "Lobbying Coalition." The Form 635 must be filed by lobbying coalitions for each calendar quarter, regardless of whether the coalition has made or incurred any payments during the quarter. Lobbying coalitions also must attach to the Form 635 the following: 1) A Form 635­C (Payments Received By Lobbying Coalitions) disclosing payments received from members ofthe coalition; and 2) A Form 615 (Lobbyist Report) completed by each in­house employee who is a lobbyist. NOTE: State and local governmental agencies which are lobbying coalitions must also complete Attachment 640.

An individual or entity which only makes payments to a lobbying coalition is not required to file this Form. However, an individual or entity which makes payments to a lobbying coalition may be required to file reports as a "Person Who Spends $5,000 or More to Influence Legislative or Administrative Action" (Form 645).

An original and one copy of the Form 635 must be filed with the Secretary of State.

Secretary of State

Political Reform Division

1500 11 th Street

P. O. Box 1467

Sacramento, CA 95812­1467

The periods covered and the filing deadlines for reports are as follows:

PERIOD COVERED

FILING DEADLINE

January, February, and March

April

30

April, May, and June

July

31

July, August, and September

October 31

October, November, and December

January

31

I F a report is sent by first class mail, it is considered received on the date of postmark. Filing deadlines which fall on a Saturday, Sunday or official state holiday are extended to the next regular business day.

IMPORTANT: Except as noted above, there are no provisions in the Political Reform Act for extension of the filing deadlines. A person who files after a deadline is liable for a fine of $10 per day until the report is filed.

INSTRUCTIONS FOR COMPLETING THE REPORT ARE ON THE BACK OF EACH PAGE.

REFER TO THE INFORMATION MANUAL ON LOBBYING DISCLOSURE PROVISIONS OF THE POLITICAL REFORM ACT FOR FURTHER INFORMATION. FOR ASSISTANCE, CALL 916/322-5660.

D

REPORT OF LOBBYIST EMPLOYER

(Government Code Section 86116)

or

D REPORT OF LOBBYING COALITION

PAGE ___ OF ___

FORM 635

(2 Cal. Code of Regs. Section 18616.4)

IMPORTANT: Lobbying Coalitions must attach a

1993

completed Form 635­C to this Report.

REPORT COVERS PERIOD FROM­­­­­­- THROUGH

CUMULATIVE PERIOD BEGINNING ______________

TYPE OR PRINT IN INK

For information required to be provided to you pursuant to the Information Practices Act of 1977. see Information Manual on lッ「「ケゥョセ@Disclosure Provisions Qfthe Political Reform Act.

NAME OF FILER:

BUSINESS ADDRESS: (Number and Street)

(City)

(State)

(Zip Code)

FOR OFFICIAL USE ONLY

A

B

TELEPHONE NUMBER:

PART I ­ LEGISLATIVE OR STATE AGENCY ADMINISTRATIVE ACTIONS ACTIVELY LOBBIED DURING THE PERIOD (See instuctions on reverse.)

D

If more space is needed, check box and attach continuation sheets.

SUMMARY OF PAYMENTS THIS PERIOD

A.

Total Payments to In­House Employee Lobbyists (Part III, Section A, Column I)

$

B. Total Payments to Lobbying Firms (Part III, Section B, Column 4)

$

C.

Total Activity Expenses (Part III, Section C)

$

D.

Total Other Payments to Influence (Part III, Section D)

$

 

GRAND TOTAL (A + B + C + 0 above)

$

E.

Total Payments in Connection with PUC Activities (Part III, Section E)

$

F. Campaign Contributions:

D

Part IV completed and attached

D

No campaign contributions made this period

VERIFICATION

I have used all reasonable diligence in preparing this Report. I have reviewed the Report and to the best of my knowledge the informa- tion contained herein and in the attached schedules is true and complete.

I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed on (Date)

At (City and State)

By (Signature of Employer or Responsible Officer)

Name of Employer or Responsible Officer (Type or Print)

Title

FORM 635

INSTRUCTIONS FOR COMPLETING PAGE 1

Check the box to indicate whether you are filing a report as a "Lobbyist Employer" or a "Lobbying Coalition." NOTE: Lobbying Coalitions must also complete and attach Form 635­C.

PERIOD COVERED BY REPORT: The period covered is the calendar quarter. (See the cover sheet of this form for periods covered.)

CUMULATIVE PERIOD BEGINNING: The "cumulative period" begins with January 1 of the current legislative session; except for the first report a filer is required to file, in which case the cumulative period begins with the first day of the calendar quarter in which the filer qualified.

PART I -- LEGISLATIVE OR STATE AGENCY ADMINISTRATIVE ACTIONS ACTIVELY

LOBBIED DURING THE PERIOD: You must report the legislative bills and state agency administrative actions which you "actively" influenced or attempted to influence, or your lobbyist or any lobbying firm with which you contract "actively" influenced or attempted to influence on your behalf during the calendar quarter. "Actively" lobbied means that a partner, owner, officer, or employee, or a lobbying firm with which you have contracted, either has engaged in direct communication, or has been directed by you to engage in direct communication, with a qualifying official for the purpose of influencing legislative or administrative action during the reporting period. (See the Information Manual on Lobbying Disclosure Provisions of the Political Reform Act for the definition of "direct communication.") Do not list bills or administrative actions which have died prior to the reporting period, or those which are only being watched or monitored, or those which you have not attempted to influence during the reporting period. You may either list the legislative bill numbers and administrative regulation numbers or provide a brief description of each legislative or administrative action actively lobbied during the quarter. When listing state administrative actions, provide the name of the state agency or department.

SUMMARY OF PAYMENTS: Enter the total amounts paid this period from each section of the report. With respect to campaign contributions, check the box which applies to your activities during the calendar quarter.

VERIFICATION: The report must be verified and signed by the filer. IN the case of an organization, a responsible officer of the organization, or an attorney or a certified public accountant must sign on behalf of the organization.

REFER TO THE INFORMATION MANUAL ON LOBBYING DISCLOSURE PROVISIONS OF THE

POLITICAL REFORM ACT FOR FURTHER INFORMATION. FOR ASSISTANCE, CAU 916/322-5660.

PAGE ___ OF ___

NAME OF FILER: _______________________ PERIOD COVERED: _________

PART II· PARTNERS, OWNERS, AND EMPLOYEES WHOSE "LOBBYIST REPORTS" (FORM 615) ARE ATTACHED TO THIS REPORT (See instructions on reverse.)

Name and Title

Name and Title

D

If more space is needed. check box and attach continuation sheets.

PART III· PAYMENTS MADE IN CONNECTION WITH LOBBYING ACTIVITIES

A.PAYMENTS TO IN·HOUSE EMPLOYEE LOBBYISTS

(See instructions on reverse. Also enter the Amount This Period (Column I) on Line A of the Summary of Payments section on page I.)

(1)

(2)

Amount This

Cumulative Total

 

Period

To Date

 

$$

B.PAYMENTS TO LOBBYING FIRMS (Including Individual Contract Lobbyists)

 

(1)

(2)

(3)

(4)

(5)

Name and Address of Lobbying

Fees &

Reimbursements

Advances or

Total

Cumulative

Firm/Independent Contractor

Retainers

of Expenses

Other Payments

This Period

Total to Date

 

 

 

(attach explanation)

 

 

D

TOTAL THIS PERIOD (Column 4)

If more space is needed. check box and attachAlso enter the total of Column 4 on Line B of the$ continuation sheets.

Summary of Payments section on page I.

FORM 635

INSTRUCTIONS FOR COMPLETING PAGE 2

PART II ­­ PARTNERS, OWNERS, OFFICERS, AND EMPLOYEES WHOSE "LOBBYIST REPORTS" (FORM 615) ARE ATTACHED TO THIS REPORT: You must attach a "Lobbyist Report" (Form 615) completed by each owner, partner, officer, or employee who qualifies as a "lobbyist," and you must list that individual's name in Part II of the Report. NOTE: Th.is does not include lobbyists who are registered separately as lobbying firms or lobbyists who are employed by lobbying firms with which you contract.

PART III ­­ PAYMENTS MADE IN CONNECTION WITH LOBBYING ACTIVITIES

SECTION A. Payments to In­House Lobbyists: You must enter the total of all payments made in connection with lobbying activities during the quarter to the lobbyists listed in Part II of the Report. You must also report the cumulative amount of payments to in­house lobbyists since January 1 of the biennial legislative session for which the report is being filed. "Payments" include salary, reimbursement of expenses, an advance for expenses or a salary advance or any other payments made in connection with lobbying activities. (Salary includes gross wages paid, plus any fringe benefits which are in lieu of wages such as the granting of stock options or purchase of annuities. Salary does not include routine fringe benefits such as the employer's contributions to a health plan, retirement plan, or payroll taxes.) Also enter the total of Section A in the "Summary of Payments': section on Page 1, Line A. NOTE: An individual contract lobbyist is a "lobbying firm." Do not include in Section A any payments to lobbying firms.

SECTION B. Payments to Lobbying Firms (Including Individual Contract Lobbyists): A "lobbying firm" is any business entity, including an individual contract lobbyist, which contracts for economic consideration for the purpose of influencing legislative or administrative action on behalf of another person. You must disclose all payments to a lobbying firm, including fees and retainers, reimbursement of expenses, advances, or other payments. You must also report the cumulative amount of payments to the lobbying firm since January 1 of the biennial legislative session for which the report is being filed. Also enter the total of Column 4 in the "Summary of Payments" section on Page 1, Line B.

IMPORTANT: You must list each lobbying firm which has been authorized to lobby on your behalf, even if you have not made any payments to the firm during the period covered by this report. If no payments have been made during the quarter, enter the name of the lobbying firm in the proper section, and enter zeros in the columns. If you have made any payments to the lobbying firm since January 1 of the biennial legislative session, you must enter the "cumulative total to date" in Column 5.

REFER TO THE INFORMATION MANUAL ON LOBBYING DISCLOSURE PROVISIONS OF THE

POL/TICAL REFORM ACT FOR FURTHER INFORMATION. FOR ASSISTANCE, CAU 916/322-5660.

PAGE ___ OF

NAMEOFALER: ___________________________________________ PERIOD COVERED: _______________

C.ACTIVITY EXPENSES (See instructions on reverse.)

Date

Name and Address of Payee

Name and Official Position

Description of

Total

of Reportable Persons and

Consideration

Amount

 

 

 

 

Amount Benefiting Each

 

of Activity

 

 

$

 

$

 

 

 

 

o

I F more space is needed. check box and attach continuation sheets.

TOTAL SECTION C (Activity Expenses)

$

Also enter the total of Section C on Line C of

 

the Summary of Payments section on page I.

 

D. OTHER PAYMENTS TO INFLUENCE LEGISLATIVE OR ADMINISTRATIVE ACTION

o NOTE: State and local government agencies do not complete this section. Check box and complete Attachment Form 640 instead.

I. PAYMENTS TO LOBBYING COALITIONS (NOTE: You must attach a completed Form 630 to this Report.)

2. OTHER PAYMENTS

$ _ ­­­-

$ ­­­­­-

TOTAL SECTION

D (I + 2) Also $ enter the total of Section D on Line

D of the Summary of Payments

section on I.

E. PAYMENTS IN CONNECTION WITH ADMINISTRATIVE TESTIMONY IN RATEMAKING PROCEEDINGS

$

BEFORE THE CAUFORNIA PUBLIC UTIUTIES COMMISSION Also. enter the total of Section E on Line E of the

 

Summary of Payments section on page I. (See instructions on reverse.)

 

FORM 635

INSTRUCTIONS FOR COMPLETING PAGE 3

SECTION C. Activity Expenses: An "activity expense" is any expense which benefits, in whole or in part, an elected state officer, a legislative official, an agency official, a state candidate, or a member of the immediate family of such officials or candidates. Activity expenses include gifts, honoraria, consulting fees, salaries, and any other form of compensation, but do not include campaign contributions.

You must itemize all activity expenses incurred by you, and you must report them during the period in which they occurred, regardless of whether or not they were actually paid during the period, and the information outlined below. This does not include activity expenses which were paid or incurred by a lobbyist and which were merely reimbursed by you or charged to an account paid by you. However, if a lobbyist "arranges" any payment incurred by a lobbyist employer which benefits a reportable person, both the employer and the lobbyist must itemize the expense.

Date: Enter the date the expense was incurred or the event occurred.

Name and Address ofPayee: List the name and address of the vendor or other person to whom payment was made or incurred. I F charged on a credit card, you must list the name of the credit card company and also the name of the vendor which received the payment.

Name and Official Position ofReportable Persons and Amount Benefiting Each: List the name and official position if any, of each reportable person who benefited from the payment. Also list the portion of the total activity expense which is attributable to each reportable person. Note: You are not required to list in this section yourself or any other person who benefited who is not a reportable person. You must, however, maintain in your records the total number of persons who benefited.

Description of Consideration: Describe the goods or services received by the reportable person(s), e.g., lunch, drinks, flowers, etc.

Total Amount ofActivity: Enter the total amount paid, arranged, or incurred for the activity, not just the amount which benefited reportable persons. Regardless of the number of beneficiaries listed for a single payment, enter the payment in the "Total Amount of Activity" column only once.

SECTION D. Other Payments to Influence Legislative or Administrative Action: (Governmental agencies must use Form 640 to complete this section.)

Report as a lump sum all other payments you made in connection with your attempts to influence legislative or administrative action. Such payments would include payments to a lobbying coalition; payments in support of your lobbyist (but not made directly to the lobbyist), such as the payment of a credit card charge for activity expenses which have been reported by the lobbyist; payments for office overhead and operating expenses and subscription services, payments to expert witnesses, and compensation paid to employees (other than a lobbyist) who spend 10 percent or more of their compensated time in a calendar month in connection with lobbying activities. Also enter the total of Section D in the "Summary of Payments" section on Page 1, Line D. NOTE: I F you make payments to a lobbying coalition, you must also attach a completed Form 630 to this report.

SECTION E. Payments in Connection with Administrative Testimony in Ratemaking PI .eeedings Before the California Public Utilities Commission: Filers who make payments in connection with administrative testimony in ratemaking proceedings before the PUC (other than payments to a lobbyist or a lobbying firm) must report the lump sum of these payments in Section E. Payments to be reported include compensation paid to all attorneys, other than a lobbyist or a lobbying firm, for time spent testifying in the proceedings and compensation paid to all witnesses, other than a lobbyist or a lobbying firm, for time spent testifying in the proceedings. Compensation includes gross wages paid plus any benefits which are in lieu of wages such as the granting of stock options or the purchase of annuities. IT does not include routine fringe benefits such as the employer's contributions to a health plan, retirement plan, or payroll taxes. No other in­house expenses or overhead in connection with such proceedings are reportable. However, if you make payments to a lobbyist or a lobbying firm in connection with PUC ratemaking proceedings, you must report the payments in Part III, Section A or B, whichever is applicable. Also enter the total of Section E in the "Summary of Payments" section on Page 1, Line E.

REFER TO THE INFORMATION MANUAL ON LOBBYING DISCLOSURE PROVISIONS OF THE

POLITICAL REFORM ACT FOR FURTHER INFORMATION. FOR ASSISTANCE. CALL 916/322-5660.

PAGE ___ OF ___

NAME OF ALER: ______________________ PERIOD COVERED: ________

PART IV -- CAMPAIGN CONTRIBUTIONS MADE (Monetary and non-monetary campaign contributions of $100 or more made to or on behalf of state candidates, elected state officers and any of their controlled committees, or committees supporting such candidates or officers must be reported in A or B below.)

A.I F the contributions made by you during the period covered by this report, or by a committee you sponsor, are contained in a campaign disclosure statement which is on file with the Secretary of State, report the name of the committee and its identification number, if any, below.

Name of Major Donor or Recipient Committee Which

Identification Number if

Has Filed A Campaign Disclosure Statement:

Recipient Committee:

B.Contributions of $100 or more which have not been reported on a campaign disclosure statement, including contributions made by an organization's sponsored committee, must be itemized below.

Date

Name of Recipient

LD. Number if

Amount

 

 

Committee

 

 

 

 

$

D

I F more space is needed. check box and attach continuation sheets.

NOTE: Disclosure in this report does not relieve a filer of any obligation to file the campaign disclosure statements required by Gov. Code Section 84200, et seq.

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Completing segment 1 in California

2. Right after this array of blanks is filled out, go on to enter the relevant information in these - D If more space is needed check, SUMMARY OF PAYMENTS THIS PERIOD, A Total Payments to InHouse, B Total Payments to Lobbying Firms, C Total Activity Expenses Part III, D Total Other Payments to, GRAND TOTAL A B C above, E Total Payments in Connection, and D No campaign contributions made.

Stage number 2 in filling in California

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The right way to fill out California portion 3

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California conclusion process described (portion 4)

5. When you reach the conclusion of this form, there are a few extra requirements that need to be met. Specifically, A PAYMENTS TO INHOUSE EMPLOYEE, Period, To Date, B PAYMENTS TO LOBBYING FIRMS, Name and Address of Lobbying, FirmIndependent Contractor, Fees, Reimbursements, Retainers, of Expenses, Advances or, Other Payments, attach explanation, Total, and This Period should be done.

Part number 5 in filling in California

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