Form Ec1 PDF Details

When life throws unforeseen challenges at students, the Ec1 form becomes a critical resource in managing the impact of these challenges on their academic performance. This form is a part of the broader regulations governing student assessments, specifically designed to acknowledge and address extenuating circumstances that might affect a student's ability to perform in examinations or submit coursework. Extenuating circumstances include, but are not limited to, serious illness or unforeseeable, uncontrollable events like a family bereavement. Importantly, the form requires that claims be submitted within strict deadlines—no later than five working days after an examination or coursework due date—accompanied by appropriate evidence such as medical certificates, which must be verified by a medical advisor. In exceptional scenarios, such as a pandemic, alternative forms of evidence may be considered. The process outlined on the Ec1 form not only involves detailing the nature of the circumstances faced but also specifying the type of assessment affected, thereby allowing the college or university to more accurately assess the claim. As a student, understanding how to present these details effectively and what outcomes to expect can be crucial. This introduction not only aims to navigate through the specifications of the Ec1 form but also reflects on its importance in maintaining fairness and equity in academic assessment.

QuestionAnswer
Form NameForm Ec1
Form Length4 pages
Fillable?No
Fillable fields0
Avg. time to fill out1 min
Other namesulster form, extenuating supporting type pdf, form ec1 pdf, form ec1 online

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PRESENTATION OF EXTENUATING CIRCUMSTANCES

EC1

Extract from the regulations governing student assessment in coursework and examinations

36(a) Save in exceptional circumstances:

(i)written medical evidence, or evidence of compassionate circumstances, relevant to the performance of a candidate in a written examination must be presented to the Course/Subject Director not later than five working days following the examination;

(ii)written medical evidence, or evidence of compassionate circumstances, relevant to the performance of a candidate in coursework must be presented to the Course/Subject Director not later than five working days following the date on which the work was due to be submitted.

(b)Evidence of ill-health must be authenticated by the candidate’s medical advisor. Medical certificates should be forwarded directly to the Course/Subject Director. Self-certification will not be accepted.

The term ‘exceptional circumstances’ will be given a restrictive interpretation. The Senate, through the relevant committee, shall determine exceptional circumstances which allow alternative forms of authentication of ill-health in respect of clause (b). Such circumstances may include an epidemic or pandemic. A candidate claiming exceptional circumstances in relation to the late submission of evidence under clause (a) must do so in writing in accordance with clause 42.

Notes of Guidance

You are asked to note carefully the above extract from the regulations on the presentation of evidence of extenuating circumstances. The information below is designed to assist you in the interpretation of the regulations and provide further detail. Your attention is drawn to information available in the Portal where the procedures are set out in full: portal.ulster.ac.uk My Studies tab, Examinations and Assessment channel.

What are extenuating circumstances?

Extenuating circumstances are circumstances beyond your control which either prevented you from attending an examination, or submitting part or all of your coursework by the due deadline. It could also be the case that you attended an examination, or submitted coursework, but your performance was adversely affected by extenuating circumstances. Although often medical in nature, anything which is unforeseeable or unpreventable may be considered an extenuating circumstance (for example, a family bereavement).

How do I present details of my extenuating circumstances?

This form has been designed to give you the opportunity to set out the details of your extenuating circumstances. You

should complete Section A in full. Any evidence in support of your claim should be submitted with the form. Where appropriate, the University’s Counselling Service will provide reports in support of claims of extenuating circumstances.

What if I have flu or flu like symptoms and am unable to obtain medical evidence?

There are special procedures which apply only in the event of a flu pandemic. You will need to arrange for the provision of a supporting statement from a third party, using a special form available in the Portal. Go to the My Studies tab and Examination Services channel. This form needs to be completed in addition to the EC1 form.

When do I present details of extenuating circumstances?

Claims for extenuating circumstances should be made at the time the circumstances occurred and must be submitted not later than the following deadlines:

Examination not later than five days following the examination

Coursework not later than five days following the due submission date

To whom do I present details of extenuating circumstances?

The completed form, together with any supporting documentation, must be presented to your Course/Subject Director, except in the Faculty of Computing and Engineering where forms should be submitted to School Offices and a receipt obtained.

What will happen to my completed form?

Your submission will be considered through the appropriate channels and the outcome communicated to you. If the evidence is accepted you will be given the opportunity to be assessed on a further occasion in the appropriate examination(s) or coursework. Please note that a successful outcome will always involve further assessment in the module(s) concerned; the examiners will not give you additional marks to compensate for your extenuating circumstances.

over/…

SECTION A: TO BE COMPLETED BY STUDENT

1PERSONAL AND COURSE INFORMATION

Name (in full) ……………………………….………….................... ID No. ………………………………

Programme Code ………………… Programme Title …………………………………………………..

Year of Study ………… Course/Subject Director …………………………………….………………..

Campus ……………… E-mail (University email address) …………………………………………..

2MODULE INFORMATION

Please provide the information below for each module affected by extenuating circumstances. You should read the following notes carefully before completing this section:

Type and Date of Assessment

i) The following codes only should be used to indicate Type of Assessment: CT class test, ES essay, EX examination, PR project, PT presentation, O other. ii) A separate entry should be provided for each type of assessment listed. iii) The date entered should be the date of the examination or class test, or submission deadline for coursework.

Type of Circumstance

The following codes only should be used to indicate Type of Circumstance: N Non-attendance at examination or non-submission of coursework. P Performance affected by extenuating circumstances.

Module Code/ CRN Number

Module Title

Type and Date of Assessment (using above codes)

Type of Circumstance (using above codes)

Module Co-ordinator

Type

Date

over/…

SECTION A CONTD

3 DETAILS OF EXTENUATING CIRCUMSTANCES

Other Personal Circumstance

i) Nature of Difficulty:

Illness

(Please tick as appropriate)

ii)Date(s) on which you were affected ………………………………………………………………….

iii)Absence from Study

(Please indicate as appropriate)

Were you absent from the University for more than three working days

YES/NO

as a result of your extenuating circumstances?

 

*If ‘YES’ is a completed Notification of Absence Form attached?

YES/NO

iv) Supporting Evidence

 

(Please indicate as appropriate)

 

Do you have medical certificate(s) or other supporting evidence?

YES/NO

If affected by flu do you have a supporting statement submitted on the

YES/NO

approved pro forma (relevant in a flu pandemic situation only)?

 

*If ‘YES’ is the evidence attached?

YES/NO

If you do not have objective evidence you should explain below the nature of your difficulties. (You may continue on a separate sheet if necessary)

*Note: Where available, supporting documents should be submitted with this form

4EFFECT OF EXTENUATING CIRCUMSTANCES

i)Please explain the effect of the extenuating circumstances on performance in the assessments listed at part 2. (You may continue on a separate sheet if necessary).

ii)Please state what your preferred outcome would be (e.g. specify the length of extension requested for coursework).

I confirm that to the best of my knowledge the information given on this form is a true and accurate statement of my personal circumstances.

Student Signature …………………………………………………..Date……….................................... over/…

SECTION B: TO BE COMPLETED BY COURSE/SUBJECT DIRECTOR

Please complete the details below in relation to the evidence presented.

Module Code/ CRN Number

Consideration of Evidence

(Tick as appropriate)

Recommendation

Upheld

Rejected

Comments:

NAME OF COURSE/SUBJECT DIRECTOR: ………………………………………………………………………

SIGNATURE ……………………………………………………………. DATE …………………………………..

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