Form Ft 943 PDF Details

In the world of retail and transportation fuel operations, navigating the intricate landscape of regulatory compliance is essential. Among the key documents is the FT-943 Quarterly Inventory Report, mandated by the Department of Taxation and Finance for those in the service station and fixed base operator sphere. It's a significant part of maintaining transparency in the fuel business, specifically tailored for retail vendors involved in the purchase, sale, or use of motor fuel or highway diesel motor fuel. This document, however, is distinct from sales tax returns, serving as an informational report rather than a means to remit sales tax due. The FT-943 form demands detailed tracking and reportage of fuel inventory across quarterly periods, requiring submissions for each business location under separate sales tax identification numbers. Furthermore, this form plays a critical role in reconciling fuel inventory, including motor fuel and highway diesel, by detailing opening and closing inventories, additions, and sales or usage within the specified period. Its completion aids in ensuring that retail vendors comply with New York State regulations, keeping accurate records of fuel transactions, which is crucial not only for tax purposes but for monitoring fuel distribution and consumption patterns as well.

QuestionAnswer
Form NameForm Ft 943
Form Length2 pages
Fillable?No
Fillable fields0
Avg. time to fill out30 sec
Other namesft943, form ft 943 new york state form, 943 form, ft 943 fillable

Form Preview Example

Department of Taxation and Finance

FT-943

 

Quarterly Inventory Report by Retail

(5/21)

Service Stations and Fixed Base Operators

 

Do not attach this report to your sales tax return or use it to report sales or to remit sales tax due. This is an information report, not a sales tax return.

Sales tax vendor identification number

 

 

 

 

 

Business telephone number

Has your address or business

 

 

 

 

 

 

 

 

 

 

 

(

)

information changed?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

To update your mailing address,

 

 

 

 

 

 

 

 

 

 

 

 

 

Legal name

 

 

 

 

 

 

 

 

 

 

 

 

 

 

visit our website; otherwise, call the

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Miscellaneous Tax Information Center

 

 

 

 

 

 

 

 

 

 

 

 

 

(see Need help? on page 2). You

DBA (doing business as) name

 

 

 

 

 

 

 

may also use Form DTF-96, Report

 

 

 

 

 

 

 

 

 

 

 

 

 

of Address Change for Business Tax

 

 

 

 

 

 

 

 

 

 

 

 

 

Accounts, to update your mailing

Street address

 

 

 

 

 

 

 

address. To change additional information

 

 

 

 

 

 

 

(as well as your address), complete and

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

send in Form DTF-95, Business Tax

 

 

 

 

 

 

 

 

 

 

 

 

 

Account Update. You can get these forms

City

 

 

State

ZIP code

 

 

from our website, or by phone. See Need

 

 

 

 

 

 

 

 

 

 

 

 

 

help?.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mark an X in the appropriate box to indicate the period covered by this report.

Mar 1 – May 31, 2021

Jun 1 – Aug 31, 2021

Sep 1 – Nov 30, 2021

Dec 1, 2021 – Feb 28, 2022

Due: Jun 21, 2021

Due: Sep 20, 2021

Due: Dec 20, 2021

Due: Mar 21, 2022

•Every retail vendor purchasing, selling, or using motor fuel or highway diesel motor fuel must file this form each quarter. Use this form to report the requested information for all business locations for which you file sales tax returns under the sales tax identification number above. You must file a separate Form FT-943 for each location having a separate sales tax identification number.

•Use this form to account for motor fuel or highway diesel motor fuel held at retail service stations (including fixed bases). You must file this form in addition to any other inventory report required as a result of your other business activities.

Part 1 – Business description

Number of locations – Indicate the number of locations in New York State at which you make retail sales of motor fuel or highway diesel motor fuel and that are covered by this report.

PBS number

Petroleum Bulk Storage (PBS) Certificate number issued by NYS DEC. Attach additional sheets,

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

if necessary, to list all site numbers reported under the sales identification number above.

 

 

 

 

 

 

 

 

 

 

Mark an X in the box(es) that describe(s) your motor fuel or highway diesel motor fuel business. You may mark an X in more than one box.

1.Service station operator

2.MCTD motor fuel wholesaler

3.Non-MCTD motor fuel wholesaler

4.Registered distributor of motor fuel

5.Registered distributor of diesel motor fuel

6.Registered distributor of kero-jet fuel

Part 2 – Inventory reconciliation (report by type of fuel)

For lines 1 through 5, add amounts in columns A, B, and C and enter totals in column D. Enter figures for highway diesel motor fuel in column E (for kero-jet fuel, preface the number of gallons with a capital K).

Line 1 – Indicate by gallons and type of fuel, the retail service station or fixed-base inventory on hand at the beginning of the quarter. The opening inventory should be the same as the previous quarter’s closing inventory; attach an explanation if these figures do not correspond.

Line 2 – Enter, by type, the number of gallons of motor fuel or highway diesel motor fuel purchased or transferred from your non-retail marketing locations to your retail service stations (or fixed bases) during the quarter.

Line 4 – Enter, by type, the number of gallons of motor fuel or highway diesel motor fuel sold or used during the quarter.

Line 5 – Subtract line 4 from line 3. The amount on line 5 is your closing inventory for the quarter, and should also be your opening inventory for the

 

next quarter.

 

 

 

Motor fuel

 

 

 

E

 

 

A

 

B

 

C

 

D

 

Highway diesel

 

 

Regular

 

Mid-grade

 

Premium

 

Total

 

motor fuel ***

 

 

unleaded*

 

unleaded

 

unleaded**

 

(A + B + C)

 

 

1

Opening inventory

 

gal.

 

gal.

 

gal.

 

gal.

gal.

2

Additions to inventory

 

gal.

 

gal.

 

gal.

 

gal.

gal.

 

(see instructions above)

 

 

 

 

3

Fuel available for sale

 

gal.

 

gal.

 

gal.

 

gal.

gal.

 

(add lines 1 and 2)

 

 

 

 

4

Fuel sold or used

 

gal.

 

gal.

 

gal.

 

gal.

gal.

5

Closing inventory

 

gal.

 

gal.

 

gal.

 

gal.

gal.

 

(subtract line 4 from line 3)

 

 

 

 

*Unleaded fuel includes kerosene compounds and propane.

**Premium fuel includes unleaded premium and aviation gasoline.

***Diesel motor fuel is No. 1 diesel fuel, No. 2 diesel fuel, biodiesel, kerosene, fuel oil or other middle distillate and also motor fuel suitable for use in the operation of an engine of the diesel type. Diesel motor fuel does not include any product specifically designated No. 4 diesel fuel.

Non-highway diesel motor fuel is any diesel motor fuel that is designated for use other than on a public highway, (except for the use of the public highway by farmers to reach adjacent lands) and is dyed diesel motor fuel. Highway diesel motor fuel is any diesel motor fuel which is not non-highway diesel motor fuel.

Dyed diesel motor fuel is diesel motor fuel which has been dyed in accordance with and for the purpose of complying with 26 USC 4082(a).

Page 2 of 2 FT-943 (5/21)

Part 3 – Summary of motor fuel and diesel motor fuel purchases

Retail vendors must report motor fuel purchases (if not registered as a motor fuel distributor) and highway diesel motor fuel purchases (if not registered as a diesel motor fuel or kero-jet fuel distributor). Complete columns A through D for fuel purchased in New York State during the quarter.

Column A

For motor fuel purchases – Enter the name and identification number of the supplier from whom the fuel was purchased as it appears on either Form FT-935, Certification of Taxes Paid on Motor Fuel (Prepayment of Sales Tax and Payment of the Motor Fuel Tax and the Petroleum Business Tax), or on another document given to you certifying that the taxes were paid. List all suppliers from whom you purchase motor fuel.

If you are an MCTD or non-MCTD motor fuel wholesaler, and reported a transfer of motor fuel from your non-retail marketing locations to your retail

service station in Part 6 of Form FT-945/1045, Prepaid Sales Tax on Motor Fuel/Diesel Motor Fuel Return, enter self in column A and complete the information requested in columns C and D for that fuel.

For diesel motor fuel purchases – Enter the name and identification number of the supplier from whom the fuel was purchased as it appears on either Form FT-1000, Certificate of Prepayment or Payment of Taxes on Diesel Motor Fuel, or on another document given to you certifying that the taxes were paid. List all suppliers from whom you purchase diesel motor fuel.

Column C – Indicate the type of fuel purchased by entering U (regular unleaded), M (mid-grade unleaded), P (premium unleaded), D (diesel), or

K(kero-jet).

Column D – Enter the total number of gallons for each type of fuel purchased during the quarter from that supplier.

 

A – Name and ID number of supplier

 

 

B – Address of supplier

 

 

 

 

 

C – Type

D – Total gallons

 

 

 

 

 

(street, city, state, and ZIP code)

 

 

 

 

 

 

of fuel

 

purchased

(Name)

 

 

 

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

 

 

 

 

 

 

 

 

 

 

 

 

 

(ID- - number)- - - - - - - - -

- - - - - - - - - - - - - - - - - - - - - - - - - - - - -

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

- - - - - - - -

- - -

- - - - - - - - - - - - - - - - - - - - - - - - - - - - -

 

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

- - - - - - - -

- - -

- - - - - - - - - - - - - - - - - - - - - - - - - - - - -

 

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attach additional sheets, if necessary, to list all suppliers for the

reporting period.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Signature of authorized person

 

 

 

Official title

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Authorized

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

person

 

Email address of authorized person

 

 

 

 

 

 

 

Telephone number

 

 

 

 

 

 

 

Date

 

 

 

 

 

 

 

 

 

(

 

 

)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Paid

Firm’s name (or yours if self-employed)

 

 

 

 

 

Firm’s EIN

 

 

 

 

 

 

Preparer’s PTIN or SSN

preparer

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Signature of individual preparing this report

Address

 

 

 

 

 

 

City

 

 

 

 

 

 

 

 

State

ZIP code

use

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

only

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Email address of individual preparing this report

Telephone number

 

 

Preparer’s NYTPRIN

 

 

 

 

NYTPRIN

Date

(see instr.)

 

 

(

)

 

 

 

 

 

 

 

 

 

 

 

 

excl. code

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Signature

If you are a sole proprietor, you must sign the report and print your title, email address, telephone number, and date.

If you are filing this report for a corporation, partnership, or other type of entity, an officer, employee, or partner must sign the report on behalf of the business, and print his or her title, email address, telephone number, and date.

If you do not prepare the report yourself, sign, date, and provide the requested taxpayer information. The preparer must also print his, her, or the firm’s name, sign the report, and provide the requested preparer information. Also see Paid preparer’s responsibilities below.

Paid preparer’s responsibilities – Under the law, all paid preparers must sign and complete the paid preparer section of the form. Paid preparers may be subject to civil and/or criminal sanctions if they fail to complete this section in full.

When completing this section, enter your New York tax preparer registration identification number (NYTPRIN) if you are required to have one. If you are not required to have a NYTPRIN, enter in the NYTPRIN excl. code box one of the specified 2-digit codes listed below that indicates why you are exempt from the registration requirement. You must enter a NYTPRIN or an exclusion code. Also, you must enter your federal preparer tax identification number (PTIN) if you have one; if not, you must enter your Social Security number.

Code

Exemption type

Code

Exemption type

 

 

 

 

01

Attorney

02

Employee of attorney

 

 

 

 

03

CPA

04

Employee of CPA

05

PA (Public Accountant)

06

Employee of PA

 

 

 

 

07

Enrolled agent

08

Employee of enrolled agent

 

 

 

 

09

Volunteer tax preparer

10

Employee of business

 

 

 

preparing that business’ return

Where to file

Mail your report to: NYS Tax Department, Petroleum Tracking Unit, PO Box 15197, Albany NY 12212-5197.

Private delivery service – If you are using a private delivery service, see Publication 55, Designated Private Delivery Services.

Need help?

Visit our website at www.tax.ny.gov

•get information and manage your taxes online

•check for new online services and features

Telephone assistance

 

Miscellaneous Tax Information Center:

518-457-5735

To order forms and publications:

518-457-5431

Text Telephone (TTY) or TDD

Dial 7-1-1 for the

equipment users

New York Relay Service

Privacy notification – New York State Law requires all government agencies that maintain a system of records to provide notification of the legal authority for any request for personal information, the principal purpose(s) for which the information is to be collected, and where it will be maintained. To view this information, visit our website, or, if you do not have Internet access, call and request Publication 54, Privacy Notification. See Need help? for the Web address and telephone number.

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