In today's digital era, the process of filing W-2 information has transitioned from paper-based to electronic formats, offering a streamlined and efficient method for employers to comply with state and federal requirements. Among the forefront of this transition is the NJ Ef W2 S form, a critical document for businesses operating within New Jersey. This form is designed to meet the specifications set forth by the Social Security Administration and is mandatory for the electronic filing (E-File) of W-2 data in New Jersey. The form details specific instructions and requirements that differ from those of the SSA, particularly in the "State Record" section, making it essential for employers to understand and follow these guidelines to ensure compliance. The package, which includes the NJ-W-3 form for annual gross income tax reconciliation, is due by February 15, making it crucial for filers to familiarize themselves with the process early on. Additionally, as part of New Jersey's initiative towards a paperless filing system, software developers and providers play a significant role in facilitating this transition. This overview serves as a primer for navigating the complexities of the NJ Ef W2 S form, providing insights into its necessity, filing instructions, and the specific electronic file format requirements set by New Jersey, marking an essential step towards modernizing tax compliance for the benefit of employers and the state alike.
Question | Answer |
---|---|
Form Name | Form Nj Ef W2 S |
Form Length | 6 pages |
Fillable? | No |
Fillable fields | 0 |
Avg. time to fill out | 1 min 30 sec |
Other names | 1099-MISC, Pub 172 - Annual W-2, 1099-R, 1099-NEC |
SPECIFICATIONS FOR REPORTING
The State of New Jersey’s requirements for filing
At the direct request of the Social Security Administration, all wage and tax data specifically required for New Jersey purposes must be presented in the “State R e c ord.” Since these records are the only ones which differ from the SSA record layouts, they are the only records for which specific layouts are defined. These records are mandatory for New Jersey purposes.
This booklet contains the necessary instructions needed to file
Software Developers/Providers
As part of the State of New Jersey’s paperless initiative, filers (approved software developers/providers) have the option to submit the
If you currently use Axway Cloud to upload the
This option is available through approved software providers only. For additional information/approval, visit the Division of Revenue and Enterprise Services website.
08/2021
State of New Jersey
Specifications for Reporting
Table of Contents |
|
How to File via Electronic F ile |
page 3 |
Electronic F ile Specifications |
pages 4, 5 & 6 |
How to File New Jersey
To file Form
A login name and password can be obtained by
Once the site has been accessed, choose the “Browse” option to locate the
Page 3
New Jersey Electronic File Format Requirements for Reporting
Annual Federal Form
Code RA - Submitter Record - Required |
Length = 512 |
See SSA Booklet “Specifications for filing forms
Code RE - Employer Record - Required |
Length = 512 |
See SSA Booklet “Specifications for filing forms
Code RW - Employee Wage Record - Required |
Length = 512 |
See SSA Booklet “Specifications for filing forms
Code RO - Employee Wage Record - Optional |
Length = 512 |
See SSA Booklet “Specifications for filing forms
Code RS - State Record - Required |
Length = 512 |
This record carries New Jersey defined fields listed below and is mandatory.
Location |
|
Field |
Length |
Description and Remarks |
|
|
|
|
|
Record Identifier |
2 |
Constant “RS” |
||
State Code |
2 |
Enter “34” for New Jersey. |
||
Test/Production indicator |
5 |
1 byte of data: T=Test, p = production. Left justify and fill with |
||
|
|
|
|
blanks. |
Social Security Number (SSN) |
9 |
Enter the employee’s social security number. See rules in SSA |
||
|
|
|
|
booklet, EFW2. |
Employee First Name |
15 |
Left justify and fill with blanks. See SSA booklet, EFW2. |
||
Employee middle Name or initial |
15 |
Left justify and fill with blanks. See SSA booklet, EFW2. |
||
Employee Last Name |
20 |
Left justify and fill with blanks. See SSA booklet, EFW2. |
||
Suffix |
|
4 |
Left justify and fill with blanks. See SSA booklet, EFW2. |
|
Location |
Address |
22 |
Left justify and fill with blanks. See SSA booklet, EFW2. |
|
Delivery |
Address |
22 |
Left justify and fill with blanks. See SSA booklet, EFW2. |
|
City |
|
22 |
Enter the employee’s city. Left justify and fill with blanks. |
|
State Abbreviation |
2 |
Enter “NJ” for New Jersey. See SSA booklet, EFW2 for other |
||
|
|
|
|
states, territories, possessions, et al. |
Zip Code |
|
5 |
Enter a valid zip code. For a foreign address, leave blank. |
|
Zip Code Extension |
4 |
Use this field for the |
||
|
|
|
|
applicable, enter blanks. |
Blank |
|
4 |
Blanks. |
|
154 |
Corrected Indicator |
1 |
“C” for a Corrected W2, else Blank |
|
|
|
|
||
Foreign State/Province |
23 |
If app, enter foreign state/province. Left justify, fill with blanks. |
||
|
|
|
|
|
PAGE 4
New Jersey Electronic File Format Requirements for Reporting Annual Federal Form
298
299
338
Foreign Postal Code
Country Code
Blank
Blank
NJ Taxpayer Identification Number
Blank
Blank
Blank
State Taxable Wages
State income ax Withheld
Blank
Family Leave Insurance Plan Type Code
Private Family Leave Insurance Plan Number
Family Leave Insurance Withheld
Blank
Disability Plan Type Code
Private Disability Plan Number
15If applicable, enter the foreign postal code. Left justify and fill with blanks.
2See instructions for this Code RS field in SSA Booklet, EFW2.
48Blanks.
5 Blanks
12FEIN or number under which withholdings have been filed with the State of New Jersey (nine [9] digit FEIN plus three [3] digit suffix).
8Blanks.
6Blanks.
2 Blanks.
11 Right justify and zero fill. Include dollars and cents. 11 Right justify and zero fill. Include dollars and cents
1Blanks.
1Enter “P” if the employer has a private Family Leave Insurance plan approved by the New Jersey Department of Labor and Workforce Development, Bureau of Private Plan, Approval & Termination Section, PO Box 957, Trenton, NJ
(609)
14Make an entry in this field only if “Family Leave Insurance Plan Type Code,” position 299 is a “P.” ID number assigned by: New Jersey Department of Labor and Workforce Development, Bureau of Private Plan, Approval & Termination Section, PO Box 957, Trenton, NJ
5Right justify, zero fill. Include dollars and cents. Amount withheld as Family Leave Insurance workers’ contributions.
19 |
Blanks. |
1Enter “P” if the employer has a private disability plan approved by the New Jersey Department of Labor and Workforce Development,
Bureau of Private Plan, approval & Termination Section, PO Box 957, Trenton, NJ
14Make an entry in this field only if “Disability Plan Type Code,” position 338 is a “P.” ID number assigned by: New Jersey Department of Labor and Workforce Development, Bureau of Private Plan, approval & Termination Section, PO Box 957, Trenton, NJ
PAGE 5
New Jersey Electronic File Format Requirements for Reporting
Annual Federal Form
Combined NJ unemployment |
5 |
Right justify, zero fill. Include dollars and cents. Amount withheld |
|
|
insurance, Workforce Development |
|
as workers’ contributions. |
|
Program and health Care Subsidy |
|
|
|
Withheld |
|
|
Disability Insurance Withheld |
5 |
Right justify, zero fill. Include dollars and cents. Amount withheld |
|
|
|
|
as workers’ contributions for Disability Insurance. |
|
|
|
|
363 |
Pension Plan Indicator |
1 |
“P” Only if employee was an active participant (for any part of the |
|
|
|
year) in a retirement plan, otherwise blank. |
364 |
Deferred Compensation Indicator |
1 |
“D” Only if employee elective deferrals were made to a Code |
|
|
|
Section 401(k) retirement plan, otherwiseblank. |
Deferred Compensation Amount |
9 |
Right justify, zero fill. Include dollars and cents. Total employee |
|
|
|
|
elective deferrals to a Code Section 401(k) plan, made during |
|
|
|
the year. |
Blank |
39 |
Blanks. |
|
Blank |
75 |
Blanks. |
|
Blank |
25 |
Blanks |
|
|
|
|
|
Code RT - Total Record - Required |
|
Length = 512 |
See SSA Booklet “Specifications for filing forms
Code RU - Total Record - Optional |
Length = 512 |
See SSA Booklet “Specifications for filing forms
Code RF - Final Record - Required |
Length = 512 |
See SSA Booklet “Specifications for filing forms
PAGE 6