Reasons: change to a business profile and/or tax account information, close a business in its entirety, end a tax type liability, business name change, or update responsible officer information.
Signature: an authorized officer of the corporation, limited liability company or unincorporated association; the proprietor must sign for a sole proprietorship.
Closing date: the last day the business is liable for all taxes, not the first day the business is no longer liable.
Withholding closing: you are required to submit Form VA-6 and W-2s within 30 days of the date the last payroll was/will be created and you will no longer have employees.
Same date: if you closed your business and all tax accounts on the same date, do not complete the specific tax account sections. Instead, use Section I.
| Question | Answer |
|---|---|
| Form Name | Form R-3 |
| Form Length | 7 pages |
| Fillable? | Yes |
| Fillable fields | 130 |
| Avg. time to fill out | 22 min |
| Edition | Rev 01/24 |
| Where to send | Fax (804) 367-2603 or mail to Virginia Department of Taxation, P.O. Box 1114, Richmond, VA 23218-1114 |
| Matches the agency's file | Yes, checked October 3, 2026 |
| Other names | R-3, R3, Form R-3, Virginia Form R-3, VA R-3, Change to a Registered Business and/or Tax Account |
| Official source | Form R-3 (Rev 01/24), Virginia Department of Taxation |
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