Navigating the complexities of maintaining and improving rural development projects requires a meticulous approach to financial management and accountability. The RD 3560-12 form embodies this principle by providing a standardized procedure for those borrowing funds to request authorization to withdraw from reserved funds. Essential for both capital replacement or improvement and operating and maintenance expenses, this form facilitates a transparent process between borrowers and the Rural Development (RD) wing of the United States Department of Agriculture (USDA). The emphasis on detailed purpose descriptions, including the necessity for invoices or cost estimates for significant expenses, underscores the importance of rigorous financial oversight. Additionally, the form queries about the alignment of the request with an approved capital improvement plan and the involvement of companies with an identity of interest with the management agent or owner. This attention to detail extends to the second part of the form, where the approval or denial of the requested amount is documented, along with any requisite inspections or adjustments to the reserve account based on actual expenditures. This process not only ensures that funds are used appropriately but also upholds the integrity of financial management within the framework of rural development projects, making the RD 3560-12 form a critical tool for accountability and project management success.
| Question | Answer |
|---|---|
| Form Name | Form Rd 3560 12 |
| Form Length | 2 pages |
| Fillable? | No |
| Fillable fields | 0 |
| Avg. time to fill out | 30 sec |
| Other names | usda form rd 3560 12, rd 3560 12, usda form 3560 12, rd form 3560 12 fillable |
FORMAPPROVED |
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REQUEST FOR AUTHORIZATION TO WITHDRAW RESERVE FUNDS
(PART I)
BORROWER:PROJECT:
AMOUNT REQUESTED: $DATE REQUESTED: ___/___/___
CURRENT RESERVE BALANCE AS OF ____/____/____: $___________________________
PURPOSE AND DESCRIPTION: (Attach invoices or scope of work and cost estimates for items in excess of $5,000)
Capital Replacement/Improvement
Operating & Maintenance Expense
Recurring
IS THIS REQUEST PART OF AN APPROVED CAPITAL IMPROVEMENT PLAN? YES
NO
WILL A COMPANY WITH AN IDENTITY OF INTEREST WITH THE MANAGEMENT AGENT OR OWNER PERFORM ANY OF THE WORK? YES NO If Yes, please identify the company:
.
CHECK
CHECK
WITHDRAWAL SLIP
WITHDRAWAL SLIP
IS ENCLOSED WITH THIS REQUEST.
WILL BE SENT UPON COMPLETION.
If the amount of reserve funds used is more or less than the amount approved by Rural Development, we will advise the Rural Development Servicing Official so the reserve account can be adjusted accordingly.
Signed:
Name and Title:
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(PART II) |
AMOUNT APPROVED: $ |
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DISAPPROVED: |
(See attachment for appeal rights and reasons for denial.) |
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INSPECTION REQUIRED: Advise Rural Development when work is complete.
Approval Official: |
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Name and Title: |
(DATE) |
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