Form Rp 5217 App 1 – Fill Out and Use This PDF

The RP-5217 App-1 form is a crucial document utilized by counties and municipalities in New York State to schedule RPS035 transmittal to the Office of Real Property Tax Services (ORPTS), part of the Department of Taxation & Finance. It outlines the authorization for transmitting RPS035 files to ORPTS, detailing responsibilities and choosing a transmittal schedule among options such as monthly, bi-monthly, or quarterly. If you're involved in this process, understand the importance of completing this form accurately to ensure timely and correct sales data transmission. Click the button below to begin filling out the form.

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Form Rp 5217 App 1 PDF Details

In the intricate and often nuanced realm of property taxation and real estate transactions in New York State, the RP-5217 App-1 form emerges as a vital document for ensuring the smooth operation of property sales data transmission. Crafted by the New York State Department of Taxation & Finance - Office of Real Property Tax Services, this application/agreement form is specifically designed for the use of either the County Director or the assessors, giving them a structured pathway to transmit essential sales data for property transactions. The detailed instructions on the RP-5217 App-1 form facilitate the accurate and timely submission of the RPS035 file to the Office of Real Property Tax Services (ORPTS), empowering authorized individuals with the responsibility of not only updating correct sales data on the RPS master but also handling the examination and correction of all RP-5217 errors for cities or towns as needed. Furthermore, the form delineates the frequency of these transmissions, offering options for monthly, bi-monthly, and quarterly schedules, alongside a provision for specifying any towns or cities included in the transmission outside of a blanket countywide submission. This structured approach aims at enhancing the accuracy and efficiency of property sales reporting, thereby contributing to the overall effectiveness of real estate transaction management within the state.

Question	Answer
Form Name	Form Rp 5217 App 1
Form Length	2 pages
Fillable?	No
Fillable fields	0
Avg. time to fill out	30 sec
Other names	rp 5217, RP-5217, New_York, RPS035P3

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*** Instructions are on the back of application. ***

RP-5217-App-1 (07/03)

New York State Department of Taxation & Finance - Office of Real Property Tax Services

APPLICATION / AGREEMENT FOR RPS035 TRANSMITTAL TO ORPTS

County Name: ___________________________________

1.Identify the party authorized to transmit the RPS035 file to ORPTS. Check one of the following titles, print associated name and identify responsibilities of that party:

		Responsibilities: (check only those that apply)
County Director	____________________________		Examine & correct all RP-5217 errors for city(s)/town(s)
			Update correct sales data on the RPS master
Assessor	____________________________		Extract RPS035 file from master & send to ORPTS

2. Please identify if a private vendor or County IT Department will prepare & transmit the RPS035 file for the responsible party

identified in # 1, above. Check the appropriate box and print associated name:
Vendor	____________________________	County IT Dept	___________________________

3.The authorized party applies for approval & is responsible for timely RPS035 file transmittals to the New York State Office of Real Property Tax Services according to one of the following schedules:

MONTHLY

Sale Dates

Received at ORPTS by

Sale Dates

BI-MONTHLY

Received at ORPTS by

Sale Dates

QUARTERLY

Received at ORPTS by

January	March 15	January & February	April 15	Jan., Feb. & Mar.		May 15
February	April 15	March & April	June 15	Apr., May & Jun.		August 15
March	May 15	May & June	August 15	Jul., Aug. & Sep.		November 15
April	June 15	July & August	October 15	Oct., Nov., & Dec.		February 15
May	July 15	September & October	December 15
June	August 15	November & December	February 15
July	September 15
August	October 15
September	November 15
October	December 15	OTHER
November	January 15	If another schedule is desired, please specify the schedule,
December	February 15	justification/reasons and attach to this application/agreement.
4. RPS035 transmittal is:
Countywide - includes ALL towns/cities in the county. (Do NOT list individually below.)
Or
Specified Town(s) / City(s) - includes only the towns/cities listed below.
		PLEASE PRINT
Town/City Name		Assessor Name	Town/City Name		Assessor Name

1.			17.

2.			18.

3.			19

4.			20.

5.			21.

6.			22.

7.			23.

8.			24.

9.			25.

10.			26.

11.			27.

12.			28.

13.			29.

14.			30.

15.			31.

16.			32.

Signature: ____________________________________________________	Date: ____/____/____
(Applicant: Co. Director OR Assessor only)

Instructions for Application/Agreement for RPS035 Sales Transmittals

Send the completed RP-5217-App-1 application form to:

New York State Department of Taxation & Finance

Office of Real Property Tax Services – Data Management Unit

WA Harriman State Campus – Bldg. 8A

Albany, NY 12227

This form is to be completed by the following:
•	County Director	- where the County will be responsible for a RPS035 transmittal to ORPTS.
•	Assessor	- where the municipality will be responsible for a RPS035 transmittal to ORPTS.

IF			THEN
County will transmit the RPS035 file for ALL municipalities			ONLY County Director will submit an application
County will transmit the RPS035 file for ONLY some municipalities			County Director will submit an application for the
			municipalities that County will transmit
			AND
			Assessor who transmits independently will submit a separate
			application for their municipality(s).
County is NOT involved with RPS035 transmittals and:
Assessor will transmit the RPS035 file for their municipality(s)			Assessor will submit an application for their transmittal(s).
within a single County
Assessor will transmit the RPS035 file for their municipalities that			Assessor will submit an application for each County involved,
cross County lines			listing the municipalities within each County that will be
			included.

The RP-5217 App-1 is used as an application/agreement form to identify the:

•RPS035 transmittal schedule to the ORPTS Data Management Unit for the correction & update of RP-5217 sales data

•towns/cities to be transmitted on the RPS035 file

•authorized agent (party responsible for transmitting the RPS035 file to ORPTS – either the County Director or the assessor)

Upon receipt of this application, Data Management staff will review for accuracy & completeness, process and send confirmation letters of the RPS035 transmittal agreement to the County Director, assessors in individual towns/cities and the ORPTS Customer Relationship Manager (CRM). If you have any questions regarding this application, contact your CRM in the regional office.

The information required on the application is as follows:

Header:	Enter the County name.

Item 1:	Check the title of the applicant authorized to transmit RPS035 file and enter the associated name.
	Check the responsibilities agreed to.

Item 2:	Check and identify when vendor or County IT Dept. prepares and transmits the RPS035 file.

Item 3:	Check one of the following RPS035 transmittal schedules requested:
	- Monthly, Bi-monthly, Quarterly or Other (if ‘Other’ attach the desired schedule & reasons).

Item 4:	Check the box indicating what municipalities will be transmitted:
	- ‘Countywide’ OR ‘Specified Towns/Cities’ with list of individual towns/cities included.

Signature & Date:	Application is to be signed and dated by applicant (County Director or Assessor only).

RPS035 Transmittal Checklist

1.Run the Accumulated Sales Report (RPS035P3) before extracting any RPS035 transmittal file.

2.Compare the number of sales on the RPS035P3 report to the totals on the RPS035P1 report after the extract has been run to ensure that all sales are being transmitted.

3.Open the file before transmitting. Empty files containing no data are occasionally received.

4.In addition to the file, the transmittal should include the Sales Transmittal Report (RPS035P1) and the Corrected Sales Report (RPS035P4).

5.Keep one copy of the RPS035P1 report for your files.

6.Transmit to ORPTS via email: saleint@orps.state.ny.us

If e-mail is not available, mail to: NYS Department of Taxation & Finance

Office of Real Property Tax Services – Data Management Unit

WA Harriman State Campus – Bldg. 8A

Albany, NY 12227

Within 2 weeks of transmitting the RPS035 file to ORPTS, you will be notified that your file has been processed. Contact ORPTS if you do not receive notification that your file was processed. If you do NOT receive a note (for those using US mail) or an email message (for those sending via e-mail), please contact us at (518) 473-9791.

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2. Immediately after the prior array of blanks is completed, proceed to enter the suitable details in all these: RPS transmittal is, Countywide includes ALL, list individually below, Specified Towns Citys includes, PLEASE PRINT, TownCity Name, Assessor Name, TownCity Name, and Assessor Name.

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Form Rp 5217 App 1 – Fill Out and Use This PDF

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