When it comes to the meticulous tracking and management of provident fund subscriptions within governmental departments, the T.R 104 form emerges as a crucial document. This detailed form, guided by Rule 163 (1) of the Kerala Treasury Code Volume I, plays an essential role in documenting deductions towards State or General Provident Funds from the pay bills of office employees. It requires comprehensive information including the name of the accounts officer, the provident fund name, and a statement showing deductions for a specific period. Moreover, it details subscriptions, including arrears, Dearness Allowance (DA), and total amounts, correlating these with the respective month and government orders. Unique identifiers such as account, guide letters, and ledger numbers ensure accurate record-keeping and facilitate easy reference. This form intricately lists salary information excluding all allowances, and highlights remarks on discontinuation of subscriptions or changes in subscriber status, ensuring a thorough account of each officer's provident fund contributions. The inclusion of verification statements from heads of offices and audit sections further underscores its importance in ensuring financial accountability and integrity within public service departments.
| Question | Answer |
|---|---|
| Form Name | Form T.R 104 |
| Form Length | 2 pages |
| Fillable? | Yes |
| Fillable fields | 33 |
| Avg. time to fill out | 7 min 6 sec |
| Other names | gpf schedule form, tr 104 form, tr 104 gpf form, tr 104 |
FORM T.R 104
[SEE Rule 163 (1) K.T.C Vol.I]
Name of the Accounts Officer who maintains the Accounts (See Note No.6) : ……………………………………………………………………………………………
Name of the Provident Fund: ………………………………………………..
Statement showing deducations on account of subscription towards the State/ General Provident Fund in the pay bill of the ……………….
Office of ………………………………………………………………………………………………………………………………………………………
Officers noted below during ………………………………………………… 20…………………………………………….
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withNo.Accountguide letters |
Vol.FolioLedgerNo. and Page No. |
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asSalary/payon 31st March Rs. |
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Details of Receipts |
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FromArrearsDA ………….. To ………………(Govt. Order No. Date)& Rs. |
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NumberSerial |
SubscribertheofName |
SubscriptionofRate Rs. |
Amount Rs. |
whichtoMonthit relates |
instalmentofNo. |
Amount Rs. |
whichtoMonthit relates Rs. |
AmountTotal(7+10+12) Rs. |
AccountofHead |
Remarks |
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Subscription Proper |
Refund of Advance |
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(1) |
(2) |
(3) |
(4) |
(5) |
(6) |
(7) |
(8) |
(9) |
(10) |
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(12) |
(13) |
(14) |
(15) |
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Grand Total: |
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(In figures) Rs. |
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(In words) Rs. |
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1.The account numbers should be arranged in serial order. The guide letters allotted to the Department viz. "GA" , for General Administration, "Medl" for Medical etc. should be included.
2.The entry in column 5 should show the rate of salary/pay drawn in respect of the last day of the preceding financial year [vide Rule 11 (2) of the General Provident Fund (Kerala) Rules]
3.Salary/Pay will include Personal Pay, Special Pay and Dearness Pay but exclude all allowances [Vide Rule 12 (23) of Part I of the Kerala Service Rules].
4.In the remarks column, give reasons for discontinuance of subscription such as "proceeded on leave", "Transferred to
………………………….. Office ………………………. District", "Quitted Service", "Died". In this column, write description against every new name such as "New Subscriber", "Came on transfer from ........................... office ..................................... District", "Resumed subscription". If interest is paid on an advance, mention it in this column.
5.Column 3 to be filled in by the ledger poster in the Accountant General's Office
6.Separate schedules should be presented in respect of persons whose accounts are kept by different Accounts Officers
Head of Office
Certified that a sum of Rs……………………… (Rupees in words) ………… ……………………………………………………
…………………………………………… has been deducted in the Establishment/Salary Bill of the officer.
Cashed on ……… 20 ……….
Name of Treasury
Treasury Officer
For use in Audit Office
Voucher ……………………………………………. Date of encashment …………………… 20……….
1.Certified that the name shown in column 4, amount of individual deductions (Both subscription proper and refund of advance) and the amounts shown in columns 7,10,12 and 13 have been checked with reference to the bill.
2.For schedules attached with March pay bills, certified that the rates of salary/pay as shown in column 5 have been verified with the amounts actually drawn in the bills.
Auditor, Department of Audit Section