Form U5 2 PDF Details

In the realm of financial operations, particularly within accounts payable departments, the U5-2 form plays a critical role in streamlining the process of making payments. This form, also known as the Check Request form, and revised on March 1998, is essential for initiating payments to vendors for a wide variety of services including honoraria, rents, research, royalties, and other miscellaneous services. Vendors must provide a unique number, the date, and their taxpayer identification information, which could be a Social Security Number (SSN), Individual Taxpayer Identification Number (ITIN) for non-resident aliens, or Employer Identification Number (EIN). This requirement is in place for all tax reportable payments, underscoring the importance of adhering to both state and federal privacy laws. Additionally, the form asks for detailed information such as the payee's name, address, and specific instructions for check handling, vital for ensuring the payment is processed accurately and efficiently. The form also contains fields for various charge codes and amounts, such as the Department Purchase Order (P.O.) number and the total amount of the payment, demonstrating the necessity for precision in financial documentation. Furthermore, it includes sections to be filled out by the preparer, approved by an authorized signatory, and audited, ensuring a robust process of checks and balances. The U5-2 form’s comprehensive design, requiring detailed information including citizenship status for non-resident aliens to precise accounting codes, is indicative of its role in maintaining financial integrity and compliance within organizations.

QuestionAnswer
Form NameForm U5 2
Form Length1 pages
Fillable?No
Fillable fields0
Avg. time to fill out15 sec
Other namesChartfields, check voucher pdf, reportable, NCA

Form Preview Example

Check Request (Accounts Payable)

U5-2 (R3/98) 71455-260 / 45734

Vendor No. (10):

Voucher No. (8): C

Must be unique number

Date:

Fed. Tax ID(9): SSN or ITIN(non-resident alien)

(XXX-XX-XXXX)

or EIN

(XX-XXXXXXX)

(Required for all tax reportable payments, e.g. honoraria, rents, research subjects, royalties, misc. other services)

(State & Federal Privacy Notification - on back.)

Payee Name

Address 1

Address 2

Address 3

City,State Zip

Home or Business Address, if different from remittance address

**Check Handling Instructions:

Handling Code (A/P use):

Employee

Yes No

Emp.Without Salary

Calif. Resident

 

Yes

 

No

 

 

Yes

 

No

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

If Alien, Country of Residence

Visa Type

Invoice Date:

Invoice No. (16):

Gross Amt. of Check:

1

2

3

4

5

6

7

8

 

 

 

 

Chartfields

 

 

Open Item

Amount ($0.00)

Dept.P.O. (10)

NCA(6)

Fund(5)

DPA(6)

Prog.(5)

FY(2)

Reference (10)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Invoiced Sales Tax, if any

Use Tax Code:

 

 

 

 

 

 

Invoiced Freight, if any

(For A/P Use)

 

 

 

 

 

Total Payment (Sum of lines 1 through 8 must equal Gross Amt. of Check)

Reason for Payment (Comments to appear on check, 110 characters max.):

Prepared by:

 

Approved by (Authorized Signature):

 

 

 

Box No.

Phone No.

Typed or Printed Approver Name and Job Title:

 

 

 

Audited By:

Instructions for completing check request:

1.All applicable Chartfields must be provided, including NCA. Incomplete forms will be returned to the preparer.

2.Include taxpayer ID for all tax reportable payments, e.g. honoraria, rents, royalties, research subj., and other misc. services.

3.All requests to pay non-resident aliens must include a Statement of Citizenship and the Individual Taxpayer ID Number (ITIN).

4.Amounts on lines 1 through 6 should not include tax or freight.

5.Credit or negative amounts must be entered in parenthesis, i.e. (x,xxx.xx).

6.Open Item references can only be input for specified open item Balance Sheet NCA accounts, e.g. Accounts Receivable.

How to Edit Form U5 2 Online for Free

If you want to fill out voucher check template, there's no need to download and install any sort of software - just give a try to our online tool. To make our editor better and more convenient to work with, we consistently develop new features, taking into consideration suggestions from our users. Here is what you'd want to do to get going:

Step 1: First, access the pdf tool by clicking the "Get Form Button" in the top section of this webpage.

Step 2: With the help of this state-of-the-art PDF editor, you are able to accomplish more than merely fill in blank fields. Try all of the functions and make your forms appear sublime with customized textual content incorporated, or adjust the original input to perfection - all that accompanied by the capability to incorporate stunning pictures and sign the file off.

So as to fill out this PDF document, make sure you enter the required information in every field:

1. Whenever submitting the voucher check template, be certain to include all needed blanks within its relevant form section. This will help hasten the work, allowing for your information to be processed without delay and properly.

Completing part 1 in NCA

2. Just after filling in the last part, go on to the subsequent step and fill in the essential details in these blanks - Invoice Date, Invoice No, Gross Amt of Check, Amount, DeptPO, NCA, Fund, DPA, Prog, Chartfields, Open Item, Reference, Invoiced Sales Tax if any, Invoiced Freight if any, and Use Tax Code.

NCA conclusion process outlined (step 2)

3. Completing Prepared by, Approved by Authorized Signature, Audited By, Box No, Phone No, Typed or Printed Approver Name and, and Instructions for completing check is essential for the next step, make sure to fill them out in their entirety. Don't miss any details!

Stage no. 3 for filling out NCA

Be really mindful while filling out Approved by Authorized Signature and Instructions for completing check, because this is the section where a lot of people make errors.

Step 3: Soon after taking another look at the form fields, click "Done" and you're done and dusted! After setting up a7-day free trial account here, you'll be able to download voucher check template or email it without delay. The PDF file will also be easily accessible via your personal account with your each and every modification. When using FormsPal, you're able to complete documents without needing to worry about database incidents or data entries being distributed. Our secure platform ensures that your private details are stored safely.

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