Form Wh 1612 PDF Details

The State of South Carolina Department of Revenue mandates the use of the WH-1612 form for numerous filing purposes concerning W-2s, W-2cs, W-2Gs, and 1099s that have South Carolina state tax withheld. This vital form, revised as of December 4, 2020, serves as a transmittal document for these specific forms when submitted by CD-ROM or paper. It is essential for filers to submit separate WH-1612 forms and the respective documents they pertain to, ensuring they do not mix these submissions with their WH-1606 filings. Detailed within the form's instructions are critical components about who must file, including prerogatives for both electronic and paper filings. Electronic filings have a particular emphasis, with the IRS and Social Security Administration's prerequisites guiding whether submissions should be made via the state's W-2 Portal at MyDORWAY.dor.sc.gov or by CD-ROM. The form meticulously outlines the necessity to complete various sections based on the submission method, mandating the disclosure of total South Carolina state income tax withheld, total wages, tips, and other compensations, and detailing the number of each form type being submitted. Additionally, it underscores critical filing deadlines and provides specific mailing instructions to ensure compliant submissions. With its structured requirements for demographic information in Section C, the WH-1612 form encapsulates the attention to detail required by the State of South Carolina for tax document submissions, making it an indispensable tool for accurate and timely tax compliance.

QuestionAnswer
Form NameForm Wh 1612
Form Length2 pages
Fillable?No
Fillable fields0
Avg. time to fill out30 sec
Other nameswh 1612, rom electronically form download, form wh 1612 for south carolina, south carolina 1612 form

Form Preview Example

1350

dor.sc.gov

STATE OF SOUTH CAROLINA

DEPARTMENT OF REVENUE

TRANSMITTAL FORM FOR W-2s OR 1099s SUBMITTED BY CD-ROM OR PAPER

WH-1612

(Rev. 12/4/20) 3331

Business name and address

SC Withholding file number

Year

 

 

 

 

 

 

 

January 31

FEIN

Due date

Include this form when filing:

(a)W-2s, W-2cs, or W-2Gs by CD-ROM or paper, OR

(b)1099s that have SC state tax withheld

Separate CD-ROMs and WH-1612s must be submitted for each form type (W-2, W-2c, W-2G or 1099). Mail your WH-1612 and W-2s, W-2cs, W-2Gs or 1099s separately from your WH-1606.

Do not file your WH-1612 until the W-2s, W-2cs, W-2Gs or 1099s are issued.

All filers must complete Sections A and C. Also complete Section B if submitting by CD-ROM.

Section A: Complete the following information for all W-2s, W-2cs, W-2Gs or 1099s, including CD-ROM TOTALS FROM W-2s OR 1099s

 

SC state income tax withheld

$

 

 

Wages, tips and other compensation

$

 

 

 

 

 

 

Number of W-2s, W-2cs or W-2Gs

 

 

 

 

 

 

 

Number of 1099s with SC withholding

 

 

 

 

 

 

 

 

 

Section B: Complete the following information for CD-ROM submissions only.

When the Internal Revenue Service or Social Security Administration requires you to file these forms electronically, you must file:

•W-2s electronically using the W-2 Portal at MyDORWAY.dor.sc.gov

•W-2c, W-2G or 1099 by CD-ROM

You may use CD-ROM or paper for W-2s if you are filing fewer than 250 for the tax year. However, if the IRS requires you to file electronically, you must file electronically with the SCDOR as well, even if you're filing fewer than 250 W-2s.

Number of CD-ROMs Submitted:

Type of Data Reported (check only one)

W-2 (must be fewer than 250)

W-2G

W-2c

1099 with SC withholding

Section C: Complete the following information for all W-2s or 1099s, including CD-ROM submissions.

Contact name

 

 

 

 

 

Phone

Mailing address

 

 

 

 

Email

City

 

 

State

 

 

ZIP

33311028

WH-1612 INSTRUCTIONS

WHO MUST FILE THE WH-1612?

You must complete the entire WH-1612 and file it with the SCDOR if you file W-2s, W-2cs, W-2Gs and/or any forms in the federal Form 1099 series with South Carolina withholding by paper or by CD-ROM. The WH-1612 is available in the RS-1 manual and at dor.sc.gov/forms.

Do not file or mail WH-1612 if you EITHER:

•filed electronically through the W-2 Portal at MyDORWAY.dor.sc.gov OR,

•did not issue W-2s, W-2cs, W-2Gs or 1099s

GENERAL INFORMATION

Only file 1099s that have South Carolina withholding.

When the Internal Revenue Service or Social Security Administration requires you to file these forms electronically, you must file:

•W-2s electronically using the W-2 Portal at MyDORWAY.dor.sc.gov

•W-2cs, W-2Gs or 1099s by CD-ROM

Currently, the federal threshold for filing these forms electronically is 250 or more in a calendar year.

Only W-2s can be filed electronically. They may also be filed by CD-ROM if submitting less than 250 (or the amount of W-2s the IRS prescribes to be mandated to file electronically - whichever is lower). The W-2 Portal is the preferred method for filing W-2s.

Paper filing is available when you are not required to file electronically for federal.

See complete filing specifications in the RS-1 manual, available at dor.sc.gov, or the W-2 Portal Information page at

MyDORWAY.dor.sc.gov.

On the WH-1612, you must include the year for which you are filing, along with the company's:

•name

•address

•SC Withholding File Number

•Federal Employer Identification Number (FEIN)

Preparers are allowed to omit the SC Withholding File Number.

INSTRUCTIONS

Section A:

•Enter total SC state Income Tax withheld. This is the sum of Income Tax withheld from W-2s or 1099s.

•Enter total wages, tips, and other compensation.

•Enter the number of W-2s, W-2cs, or W-2Gs submitted by paper or CD-ROM, but not both.

•Enter the number of all forms in the federal Form 1099 series with SC Withholding submitted by paper or CD- ROM, but not both.

Section B:

•Enter number of CD-ROMs being submitted.

•Check the box to indicate which type of data is being submitted. CD-ROM filers may use only one type of data to report with each WH-1612.

Section C:

•Complete the demographic information.

REMINDERS

•FILE YOUR WH-1606 SEPARATELY FROM YOUR WH-1612 AND YOUR W-2s, W-2cs, W-2Gs OR 1099s.

•If you have domestic employees, you are still required to send a copy of your employees' W-2. You may not have a SC Withholding File Number, but you must still submit the W-2s with this form. Write Domestic Employee at the top of each of the W-2s.

DUE DATE

•Your WH-1612 is due by January 31. If you are filing electronically, you do not need to submit the WH-1612 to the SCDOR.

MAILING INSTRUCTIONS

 

 

Paper W-2s, W-2cs, W-2Gs or 1099s:

CD-ROM:

Overnight Delivery for CD-ROM Only:

SCDOR

SCDOR

SCDOR

PO Box 125

PO Box 125

Withholding CD-ROM

Columbia SC 29214-0022

Columbia SC 29214-0885

300A Outlet Pointe Blvd

 

 

Columbia SC 29210-5666

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Tips to fill in sc dor form 1612 portion 1

2. Once the previous array of fields is complete, you need to put in the needed particulars in Wages tips and other compensation, Number of Ws Wcs or WGs, Number of s with SC withholding, Section B Complete the following, When the Internal Revenue Service, Ws electronically using the W, You may use CDROM or paper for Ws, Number of CDROMs Submitted, Type of Data Reported check only, W must be fewer than, with SC withholding, Section C Complete the following, Contact name, Mailing address, and Phone allowing you to move on further.

with SC withholding, You may use CDROM or paper for Ws, and Section C Complete the following of sc dor form 1612

Concerning with SC withholding and You may use CDROM or paper for Ws, be certain you review things in this current part. These are thought to be the most important fields in this form.

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Tips to fill out sc dor form 1612 portion 3

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