Organizing a fundraiser on Maxwell Air Force Base requires careful adherence to guidelines set forth by the 42D Force Support Squadron. The Maxwell-Gunter Fundraiser Request Form is an essential document that initiates this process. It mandates that organizers submit their request 14 days before the event, detailing the purpose, timing, and location, all while committing to the base’s regulations. This form serves as a pledge by the requestor to absolve the United States of America from any liabilities arising from the event, emphasizing the accountability of the organizing members for any incidents. Furthermore, it lays down specific rules such as the prohibition of advertising the event until approval, restrictions on posting flyers, and requirements for all promotions to explicitly indicate that the event is not affiliated with the Department of Defense. The form also inquires about the organization’s standing, other ongoing fundraisers, and compliance with public health and workplace norms, reaffirming the need for all activities to be voluntary and free from federal endorsement. Approvals are contingent upon coordination with relevant base authorities to ensure the event adheres to Air Force Instructions and local laws, highlighting the stringent process to safeguard the interests of the Air Force community and its members.
| Question | Answer |
|---|---|
| Form Name | Fundraiser Request Form |
| Form Length | 2 pages |
| Fillable? | No |
| Fillable fields | 0 |
| Avg. time to fill out | 30 sec |
| Other names | gunter request form, pollo tropical fundraiser information, pollo tropical fundraising form, fundraising request private |
MAXWELL – GUNTER FUNDRAISER REQUEST FORM
Request form must be turned to the 42 FSS Private Org Box/Office 14 days prior to event
NAME OF REQUESTER __________________________________ |
PHONE NUMBER________________________________ |
UNOFFICIAL |
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NOTICE: I request authorization to hold a fundraising event on Maxwell AFB. If approved, I further expressly agree to indemnify and hold the United States of America harmless from and against any and all claims, loss, and liability, however caused, arising out of, or in any way connected with this event, whether or not caused or contributed to by any negligence or alleged misconduct on the part of any employee of the United States or member of the United States Armed Forces. I understand should an incident occur, the individual members of the requesting organization – rather than the Air Force – would be liable.
ORGANIZATION REPRESENTED (Name) |
TIME(s) and DATE(s) OF THIS FUNDRAISER |
________________________________________ |
_____________________________________ |
SIGNATURE OF REQUESTER |
DATE(s) OF LAST FUNDRAISER |
________________________________________ |
_____________________________________ |
This event is _______ (#1 or #2) of this quarter. I understand each Private Organization or Unofficial Activity is authorized 2 fundraisers per quarter.
DETAILS OF YOUR EVENT (Example – WHAT: Wish to hold a bake sale, car wash, etc.; WHERE: In the BX lobby, parking lot, etc.; PURPOSE: Funds will be used to offset the cost of a unit party). Please be as detailed and comprehensive as possible, attaching additional sheets if necessary.)
WHAT: ________________________________________ |
WHERE:___________________________________ |
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(Must be in a common area) |
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PURPOSE:______________________________________ ________________________________ |
BLDG MGR INITIALS:_______ |
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Attach Flyer If Applicable |
I understand that I cannot advertise this event until the fundraiser and flyer have been approved. All printed |
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and electronic media must contain the following disclaimer: “THIS IS A PRIVATE ORGANIZATION OR UNOFFICIAL ACTIVITY. IT IS NOT A PART OF THE DEPARTMENT OF DEFENSE OR ANY OF ITS COMPONENTS AND IT HAS NO GOVERNMENTAL STATUS.” All posted flyers must have approval to post through the facility manager of the area that they will be posted in. Under no circumstances will signs be allowed to be posted outside of any
facility. |
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________(fundraiser POC initials) |
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YES |
NO |
(fundraiser POC initials for each item) |
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1. |
The requesting organization is in good standing according to the AFI |
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2. |
I understand that this fundraiser cannot be held at the same time (in conjunction) with the Combined Federal Campaign or Air |
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Force Aid unless proceeds of the fundraiser are donated to the CFC or AFAF |
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3. |
I understand that all participants must be volunteers, not in uniform |
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If conducted during duty hours, participants shall be on leave or special pass (applies to both military and civilians) |
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4. |
This event involves food preparation and coordination is attached (coordinate with Public Health) |
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5. |
I understand that this event may not be held in the workplace |
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6. |
I understand that this event will not involve solicitation in base housing |
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7. |
I understand that I may not advertise this event using government email |
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8. |
I understand that I may not conduct games of chance, lotteries, raffles, or other |
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42D ABW/JA
RECOMMEND APPROVAL RECOMMEND DISAPPROVAL
SIGNATURE:DATE:
REMARKS/LIMITATIONS:
DECISION OF APPROVAL AUTHORITY:
YOUR REQUEST TO CONDUCT A FUNDRAISER AT THE TIMES AND DATES INDICATED IS:
APPROVED DENIED
42D FORCE SUPPORT SQUADRON COMMANDER
INSTRUCTIONS
1.Appropriate coordination and approval are required for all fundraising requests. Proper coordination procedures are listed below. Please route the request accordingly to ensure the proper agencies have reviewed your request. You may not conduct or advertise your fundraising event prior to final approval.
2.All fundraising activities must begin with 42 FSS/FSR. Fundraising is governed by AFI
3.Air Force members must not do anything that implies Federal endorsement of a fundraising event and may not actively participate in fundraising while on duty, in uniform, or while at the workplace. All DoD members who participate in this event must do so with the clear understanding that they may only do so in their capacity as individuals. Civilian employees, like military members, are subject to the requirements of AFI
4.Fundraisers are to be conducted away from the workplace in a
“workplace” areas. The AFI provides examples of “workplace” areas (offices, hangars, flight line) and areas not considered to be the “workplace” (base quarters, entrances, lobbies or concourses of buildings, schools, chapels, break rooms).
5.A fundraiser may not consist of frequent/continuous resale activities or compete with AAFES or FSS affiliated activities.
Occasional sales, however, are permitted. “Occasional” has been defined as not more than two (2) events per calendar quarter.
6.Private organizations and unofficial activities/organizations may not sell or serve alcoholic beverages.
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8.Government email may not be used in furtherance of this fundraiser. For example, an organization may not use mass- email messages sent from government computers to advertise the fundraising event.
9.Solicitation of DoD personnel junior in rank, grade, or position is prohibited.
COORDINATION
Once submitted to 42 FSS, the approval process may take up to fourteen (14) days. Please plan accordingly.
1.If the event does not involve the handling or preparation of food, coordinate through: Facility Manager
42 FSS/FSR
42 ABW/JA
42 FSS/CC
2.If the event does involve food preparation (i.e., bake sale, chili sale, or any event requiring food handling), coordinate through:
Facility Manager Public Health– CLINIC 42 FSS/FSR
42 ABW/JA
42 FSS/CC